Disbursement Policy

The following disbursement policy is applied to all students receiving financial aid for every term of the academic year.  The objective is to deliver eligible financial aid in the timeliest manner possible, with less paperwork required from students.

Official Enrollment Level – Your enrollment level for financial aid purposes is the same as your enrollment level with the Registrar’s Office:  the number of credits you are enrolled in each term (including summer). Please refer to chart below:

Student Level	Full Time	3/4 Time	Half Time	Less Than 1/2 Time
Undergraduate	12	9-11	6-8	1-5
Post-baccalaureate	12	9-11	6-8	N/A
Graduate	9	7-8	4.5-6	N/A

Disbursement Policy Summary

1. Aid disbursement begins typically the week before fall, winter and spring terms.  Summer term aid disbursement begins on or after July 1st each year.

2. The Census Date is the end of the 4th week of fall, winter and spring terms.  On the Census Date, we will “freeze” your enrollment for the term and base your financial aid on the number of credits that you are enrolled in. If you drop credits during summer term, aid may be adjusted through the last day of summer term.

3. Some financial aid for fall, winter and spring terms will be adjusted to reflect your enrollment on the Census Date.  For example, if you received aid for full time enrollment at the beginning of the term and then dropped credits, your aid will be adjusted to reflect your enrollment status on the Census Date.  These adjustments may include reductions or cancellations of some or all aid.

4. Reduction or cancellation of aid can create a balance due on the student’s account.  It is the student’s responsibility to make payment arrangements with the Student Accounts Office.  The Student Accounts office can be contacted at cashier@eou.edu or 541-962-3590.

5. Students enrolled less than half time are not eligible for federal loans.

6. Retroactive aid (aid for a term that has ended prior to disbursement) must be disbursed based on completed classes/credits only.  A completed class is a grade for that class that is either an A, B, C, or D.  The student’s GPA must also have been at least a 2.0 for that term.

Disbursement of Loan Funds After a Term Ends

To receive loan funds after a term ends, students must successfully complete a minimum of half-time credits for the previous term(s).  Student must also be enrolled at least half-time and requesting loan funds for the current term.

If the student is receiving a loan for just one term (e.g., fall term only), the financial aid award must have been offered, accepted and processed before the end of that term.  Federal regulations mandate that a loan for a term that has already ended can be certified only if the student is currently enrolled at least half time and there has been no break in enrollment.  For example if a student attends Fall and Spring terms, we cannot process a Fall loan because there has been a break in the enrollment.

Minimum Enrollment Requirements for Disbursement

Aid Types	Undergraduate	Post-Bac	Graduate
Pell Grant	1	n/a	n/a
OR Opp. Grant	6	n/a	n/a
SEOG	6	n/a	n/a
Perkins Loan	1	n/a	n/a
Stafford Loan	6	6	4.5
Parent PLUS	6	n/a	n/a
Grad PLUS	n/a	n/a	4.5
Scholarships	varies by scholarship	varies by scholarship	varies by scholarship

* Federal Pell Grant must be prorated based on the number of credits.  Full time (12+ credits) receives 100%, 3/4 time ( 9-11 credits) receives 75%, 1/2 time ( 6-8 credits) receives 50%, and less than 1/2 time ( 1-5 credits) receives 25%.  Not all students enrolled less than full time will receive Pell Grant funds, as the award is based upon the student’s EFC.