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If you’ve been selected for verification, don’t assume you’ve done anything wrong. Your school is just checking to make sure your FAFSA data is correct. Provide the documentation your school asks for to avoid delays in receiving your aid.
The required documents will be shown on your EOU Mountie Hub (Webster) account and must be received and processed before any federal or state financial aid will be disbursed.
Verification is a federal aid eligibility review process required by The U.S. Department of Education. For this process, EOU is required to verify that the information on your Free Application for Federal Student Aid (FAFSA) is accurate. We complete the verification process by comparing FAFSA data with federal tax documents* and other forms you provide to the EOU Financial Aid Office. Corrections to your FAFSA and college financing offer may be necessary if discrepancies are found. Without complete documentation, a student will not receive federal or state financial aid.
*Each academic year’s (AY) FAFSA EFC is calculated from and based upon a tax year two years prior (prior-prior year or PPY) to the AY. For example, the 2019‑20 FAFSA bases your EFC on the 2017 tax year and the 2020‑21 FAFSA will use the 2018 tax year. We will ask you for tax and income information from the FAFSA base year.
FAFSA records are selected by The U.S. Department of Education’s processor. The Financial Aid Office does not have the selection criteria; however, many times, FAFSA records are selected because of errors made when a student and/or parent files the FAFSA.
The Department will use data-based statistical analysis to select for verification the FAFSA applicants with the highest statistical probability of error and the greatest impact of such error on award amounts.Supplementary Information
You will need to turn in a verification worksheet (either dependent or independent) and federal tax documents (i.e. IRS Data Retrieval Tool (DRT) or Tax Return Transcripts (TRT)). You may also need to submit W-2s and/or other worksheets. Documents that you submit will be shown as satisfied on your EOU Mountie Hub account at the my EOU portal. Students will be notified via EOU email when their verification is complete.
There are many applications that have the ability to encrypt attachments. An example is provided below for WinZip™, with the caveat that this is not the only acceptable method, and unless very carefully configured, WinZip would not fit the Federal Information Processing Standard (FIPS) which is defined by FIPS 140-2. The minimum acceptable encryption is AES 256-bit for PSIs.
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Nontax filers (except for dependent students) will need to provide proof from the IRS of nonfiling (i.e. Verification of Nonfiling Letter (VNF)).
If you are selected for verification, all required documentation must be submitted to the financial aid office and processed before federal and state grant aid is disbursed or before a Federal Direct Loan will be originated. Failure to provide the required verification materials will prevent disbursement of federal and state aid and may result in permanent loss of eligibility for the terms in question.
The verification process must be completed before the last day of enrollment for the current academic year or 90 days after last enrollment. The Financial Aid Office must have originated all Direct Loans by the last day of enrollment. The Financial Aid Office does not originate loans until the verification process is complete.
If you have been offered an Oregon Opportunity Grant fall term, verification must be completed before fall reporting is closed, which is typically around the seventh week of the term, or you will lose all eligibility for the year. Submit documents early.
Amended Tax Return: If you (or your parents) filed an amended tax return, you must provide both your IRS Tax Return Transcript(s) and a copy of your signed, 1040X form(s).Other Tax Returns: If you filed taxes in Puerto Rico, Virgin Islands, American Samoa, Commonwealth of the Northern Mariana Islands and Guam, a signed copy of that filed tax return is acceptable documentation.Freely Associated States (Republic of the Marshall Islands, Republic of Palau & Federated States of Micronesia): A copy of the individual’s Wage and Tax Statement from each employer that provided such a statement and a signed statement identifying all of the individual’s income and taxes for the year is acceptable.Other Foreign Countries: In cases where the filer filed a tax return or a similar document with a foreign country, signed copies of that tax return or their documentation, using income and tax information (converted to U.S. dollars) that corresponds most closely to the income information reported on as IRS tax return is acceptable.Non-Filers: If you did not file taxes, you need to write a letter certifying:
Since individuals without a Social Security Number, an Individual Taxpayer Identification Number, or an Employer Identification Number are unable to obtain a verification of ninfiling from the IRS, these individuals whose income is below the IRS filing threshold must submit to the institution a signed and dated statement–
Note: A dependent student who is a nontax filer is excluded from the requirement to provide verification of the dependent student’s nonfiling status from the IRS or other relevant tax authority.Student (and Parent) Income and Assets: We need to ask about the value of any assets you may have. These numbers must reflect the value at the time the FAFSA was filed.
DO NOT include: a small business if it is owned and controlled by the student (and spouse, if appropriate) and has 100 or fewer full-time or full-time equivalent employees, your principal place of residence or a family owned and operated farm, or retirement funds (ex: IRA, KEOGH, etc.). If the answer is $0, enter that number.
Remember, the value of an asset is always the value minus any debt owed. Individuals Granted a Filing Extension by the IRS
If an individual is required to file an IRS income tax return and has been granted a filing extension by the IRS, provide the following documents:
Note: The verification/confirmation of nonfiling letter is still required for a dependent student who filed for a tax extension beyond the initial automatic 6-month extension.
Financial Aid Office
Eastern Oregon University
One University Boulevard
David E. Gilbert Center
La Grande, OR 97850-2807
Title IV School Code: 003193
+1 (541) 962-3550
+1 (800) 452-8639
+1 (541) 972-3550
Note that no personal information can be divulged through text messaging.
+1 (541) 962-3661
Fax to E-mail:
+1 (541) 962-3095
(Senders take full responsibility for any activity resulting from sensitive information being sent from private E-mail through the university E-mail system)
Secure Document Dropbox
Hours: 8-5 Monday-Friday
Drop-in appointments available during normal office hours.