SAP Policy

Satisfactory Academic Progress

What is the “NEW”  Satisfactory Academic Progress? – Beginning the Summer 2016 term

Previously, we had 4 points that were measured each term to ensure that each aid recipient was making Satisfactory Academic Progress.  Now, we have folded one of these requirements into another in order to simplify the process.

Eastern Oregon University is required to have policies for measuring satisfactory academic progress (SAP) for students to be eligible for Title IV federal financial aid. While academic standing requirements are set by the Academic Standards Committee for academics, the financial aid standards for SAP requirements are different. A student must meet the requirements of the financial aid satisfactory academic progress policy in order to be eligible for federal, state, and institutional financial aid.

Students who receive financial aid while attending Eastern Oregon University are required to make progress toward their degree programs. Grades that count as credit hours completed are: A, B, C, D, and S. Grades that do not count towards credit are F, K, U, I, X, and W. We review students’ progress at the end of each term once grades have posted. Remedial coursework, such as Math 040, are not eligible for federal financial aid and will not be counted toward eligible credits for financial aid purposes. All courses counted toward federal financial aid will be counted toward pace of completion, which includes incompletes, repetitions, transfer credits, change in majors, additional degrees, English as a second language (ESL), and remedial courses (except MATH 040).

Satisfactory Academic Progress is measured on 3 separate components:

1 . Grade Point Average (GPA) : Qualitative Requirement – Students must have a
minimum term GPA of 2.0 each term, and cumulatively in order to make progress. Details of grades that count toward GPA can be found in the EOU Academic Catalog.

2. Completion Rate/PACE: Quantitative Requirement – Students must be completing at least 67% of all attempted coursework (including credits transferred in from other colleges, each term). Pace is determined by dividing your EARNED CREDIT HOURS/TOTAL ATTEMPTED CREDIT HOURS. For example, 90 earned credit hours/100 attempted credit hours = 90%.

To have your PACE % Calculated :   Click here to use the Calculator

3. Maximum Timeframe – Students have 150% of the published time it takes to receive a degree to complete the degree and remain eligible for federal financial aid. For example, a typical bachelor’s degree at Eastern Oregon University requires 180 credits to complete. To remain within the maximum time frame requirement, a student would need to complete their degree within 270 credit hours (180cr x 150% = 270cr). Students approaching maximum time frame limits may receive multiple warnings before a revoke status is received.

Students that fail to meet any of the above SAP requirements after grades post each term will have a SAP status of:

• WARNING – First term of not making Satisfactory Academic Progress

This is only a warning, No holds will be placed on financial aid.

• REVOKE – Second consecutive term of not making Satisfactory Academic Progress,
financial aid will be revoked. Until an appeal has been submitted and approved, financial aid will be placed on hold.

• PROBATION – Status after an appeal has been successfully appealed.

How am I notified?
Satisfactory Academic Progress is monitored at the end of each term. Students will receive an email sent to their EOU email address if they have been placed on Warning or Revoke status. All students that have been placed in a “Revoked” status will also receive communication to their active mailing address.

Your Satisfactory Academic Progress status can also be seen in Webster. You can access your financial aid satisfactory academic progress status anytime by following the links in Webster to the Student Accounts/Financial Aid Tab – Financial Aid – My Eligibility – Academic Progress.

How can I appeal?
Students that have been placed in a revoke status have the ability to file an appeal. First appeals are reviewed by the Financial Aid Director and/or Asst. Financial Aid Director. Students who have had more than one appeal must include a complete academic plan which will be submitted to the financial aid committee for review. Maximum time frame appeals must include a complete academic plan and/or completed graduation application.

Students who appeal must submit an appeal form that documents a substantial change in their situation that will allow them to be successful. All appeal forms can be found on the financial aid forms page. Links to the appropriate appeal forms can be found in Webster, as well as included in the email/letter received with revoke notification. Appeals that are incomplete will not be reviewed or approved. If a student appeal is approved, their financial aid will be released on a probationary basis for the next term. Students who fail to make satisfactory academic progress in their probationary term will be revoked and financial aid will again be placed on hold.

If a student in probationary status meets their satisfactory academic progress requirements for the term, their next term status will be marked Satisfactory.