Dropping Classes

Financial Aid Office

Officially Withdrawing from School

Students withdraw from school for many reasons.  Students who must withdraw from all classes should officially withdraw and establish an official withdrawal date.  Establishing an official withdrawal date is important because the Financial Aid Office uses that date to determine whether students need to repay some funds.  Students withdrawing prior to completing 60 percent of the term have not “earned” all of their federal aid.  When students withdraw prior to completing 60 percent of a term, we are required to perform a “Return of Title IV Funds” calculation.  EOU is then required to return the lesser of the unearned portion of federal aid, or of the total institutional charges (tuition & fees, housing charges, etc) billed to the student.  The unearned portion of aid is then returned to the lender or aid program.

If the “Return of Title IV Funds” calculation creates a balance due on the student’s account, the student will be responsible for paying the balance.  Funds included in the “Return of Title IV Funds” process are:  Unsubsidized Federal Stafford Loan, Subsidized Federal Stafford Loan, Federal Perkins Loan, Federal PLUS Loan, Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, and other Federal Grant programs.

Unofficially Withdrawing (Proof of Attendance)

Students with end-of-term grade reports showing all or a combination of the following grades are considered to have unofficially withdrawn: F, U and X.  These grades do not confirm either attendance or class participation.  Students receiving federal financial aid are required to provide proof of their last date of attendance in at least one class.

End of Term – No Passing Grade

At the end of each term, the Financial Aid Office sends a “No Grade” email to students who must provide proof of attendance.  The email directs students to submit a “No Grade Form” by a specified deadline.

In cases where students do not submit the form by the deadline, the Student Accounts Office will perform a “Return of Title IV Funds” calculation assuming that the student attended through the 50 percent point of the term.  If the calculation results in a balance on the student’s account, the student will be responsible for repayment of that balance.

In cases where students submit the form and provide proof of attendance through a documented date, that date will be used.  Students who provide proof of attendance past the 60 percent point of a term have earned all federal financial aid for that term.

Leave of Absence Policy