Dropping Classes

Officially Withdrawing from School

Students withdraw from school for many reasons.  Students who must withdraw from all classes should officially withdraw and establish an official withdrawal date.  Establishing an official withdrawal date is important because the Financial Aid Office uses that date to determine whether students need to repay some funds.  Students withdrawing prior to completing 60 percent of the term have not “earned” all of their federal aid.  When students withdraw prior to completing 60 percent of a term, we are required to perform a “Return of Title IV Funds” calculation.  EOU is then required to return the lesser of the unearned portion of federal aid, or of the total institutional charges (tuition & fees, housing charges, etc) billed to the student.  The unearned portion of aid is then returned to the lender or aid program.

If the “Return of Title IV Funds” calculation creates a balance due on the student’s account, the student will be responsible for paying the balance.  Funds included in the “Return of Title IV Funds” process are:  Unsubsidized Federal Stafford Loan, Subsidized Federal Stafford Loan, Federal Perkins Loan, Federal PLUS Loan, Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, and other Federal Grant programs.

Unofficially Withdrawing (Proof of Attendance)

Students with end-of-term grade reports showing all or a combination of the following grades are considered to have unofficially withdrawn: F, U and X.  These grades do not confirm either attendance or class participation.  Students receiving federal financial aid are required to provide proof of their last date of attendance in at least one class.

End of Term – No Passing Grade

At the end of each term, the Financial Aid Office sends a “No Grade” email to students who must provide proof of attendance.  The email directs students to submit a “No Grade Form” by a specified deadline.

In cases where students do not submit the form by the deadline, the Student Accounts Office will perform a “Return of Title IV Funds” calculation assuming that the student attended through the 50 percent point of the term.  If the calculation results in a balance on the student’s account, the student will be responsible for repayment of that balance.

In cases where students submit the form and provide proof of attendance through a documented date, that date will be used.  Students who provide proof of attendance past the 60 percent point of a term have earned all federal financial aid for that term.

Leave of Absence Policy

Fully admitted students in good academic standing and who have attended EOU for at least two terms are eligible for one leave of absence. A leave of absence may be for up to eight consecutive terms (including summer). Students granted a leave of absence will be able to continue under the catalog requirements that were in effect when they originally enrolled. Such students will not be required to pay an application fee upon returning. Students must file for the leave of absence within 90 days of official withdrawal, or the last date of the last term of attendance. Upon the anticipated return to EOU the student must contact their advisor, or the advising office, the Registrar’s Office and the Financial Aid office. For questions or to apply for a leave of absence contact the Registrar’s Office.