Accounts Payable – Documents, Forms, and Policies

Online Submission Forms

• Online Invoice Submission
• Online PSA Contract Submission
• Online P-Card Submission
• Substitute W-9 and Direct Deposit Submission
  • Substitute W-9
  • Direct Deposit Form (employees and students)
  • Direct Deposit Form (vendors)

General

• Purchasing and Accounts Payable Policy
• W-8BEN for Foreign Individuals (in lieu of Substitute W-9)
• Tax Exempt Letter & Federal W-9
• Reimbursement Request Form
• Club Reimbursement Request Form
• Invoice Voucher (when an invoice is not available)
• Meal, Refreshment & Hospitality Policy
• Meal & Refreshment Form
• Meal Reimbursement Form for Hosting Candidates
• Course Fee Guidelines
• Replacement Check Form
• FOAPAL Request Form
• Journal Voucher Template
• Delegation of Signature Authority
• EOU Account Codes

Fiscal Year-End

• Year-End Training
• FY25 Fiscal Year-End Dates & Deadlines
• FY25 Procurement Card Year-End Calendar

Contracts & Purchasing Resources

Policies, Forms & Resources

• Personal Services Agreement
• Sole Source Justification Form
• Tulip Insurance
• Risk and Waiver of Liability Form
• OREGONBUYS Statewide eProcurement System
  • Complete List of Statewide Price Agreements

Solicitation Information

• Declaration of No Conflict of Interest Form (to be signed by all evaluation committee members)
• Scoring Matrix Template

Change Fund

• Change Fund Policy
• Long-Term Change Fund Request
• Short-Term Change Fund Request
• Change Fund Log Sheet

Theatre Department

• Theatre Cash Handling Procedures
• Theatre Ticket Seller Training Form

Athletics Department

• Athletics Cash Handling Procedures
• Athletics Ticket Seller Training Form

Petty Cash

• Petty Cash Policy
• Petty Cash Refund Request Form

Mobile Communications

• Mobile Communications Allowance Submission
  • Example: Verizon
  • Example: US Cellular
  • Example: Sprint
  • Example: AT&T
  • Example: T-Mobile