Forms & Files
Intent To Be Active
This form begins the process of club/organization recognition as a represented group for Eastern Oregon University. Clubs and organizations must submit the Intent To Be Active Form annually prior to reserving rooms and event space, utilizing financial accounts and requesting funds, holding events, etc. All student clubs/organizations are required to complete the process annually. Groups seeking recognition must submit the Intent to be Active no later than the end of March. Go to form.
Event Registration Form
Clubs/Organizations should complete this form for any event (including fundraisers) specific to their group prior to advertising for the event. The form will allow the Center for Student Involvement an opportunity to direct information to each event coordinator and ensure a smooth process toward a successful event. Go to form.
Additional Forms & Documents
Any group wishing to bring any type of food from off-campus must submit this form.
Any group wishing to hold an event outside should request a permit through the La Grande Police Department.
Cash Box Request Form (Short Term Change Fund)
Clubs/Organizations interested in requesting a cash box for their event need to submit this form to the Center for Student Involvement. Requests need to be submitted three working days in advance. All funds and event revenue must be returned by the second business day following the event to the Center for Student Involvement.
This form is used for any approved purchases requested for club/organization reimbursement.
Any club and/or organization who wishes to hold a raffle must review the attach documentation and submit to the Center for Student Involvement for review prior to holding any raffle.
Vendors providing products and/or services to EOU must complete the substitute W-9 section prior to receiving payment.
Senate Allocations Request
Clubs may request funding for specific functions by submitting a request for Senate Allocations. Senate Allocations approves proposals every term (excluding summer) with proposals due the Friday of 3rd week & 7th week.
The purpose of the Food Vending Committee is to disburse the profits made from all campus snack and drink vending machines that are deposited into the Food Vending Committee account.
The committee will make allocations to any campus organization, faculty or student based on specific criteria. Funds must be requested at least two weeks prior to the event taking place. Requests made beyond that time will be automatically denied. Due to the number of requests, $750 or 25% of the proposed budget, whichever is less, will be the most that is funded for any one event. Exceptions will be considered for events that have a high attendance and/or multiple events within the proposal.
Handbooks & Manuals
Student Employment & Payroll
Student Travel Packet
Student Travel Reconciliation Form
Individuals who have traveled for approved club/organization purposes and received a travel advance and/or seek reimbursement for additional charges must submit a travel reconciliation form.
Per Diem Roster Sheet
Used for travel when students are receiving per diem for meals.
Request for Driving Record Check
This form should be used when requesting a driving record check for travel purposes and use of state vehicles. Note: It takes at last 10 working days to get records from Oregon’s DMV. Other states often take as long as six to eight weeks.
Clubs and/or organizations who wish to request a vehicle for official university business must submit a request for vehicle use. Requests should be submitted to the Center for Student Involvement for proper processing.