EPCC Forms and Directions

1. To download the EPCC forms, download the document as a PDF (The form is a fillable  PDF which allows you to digitally fill out and print the form with ease).
2. To download Google Word Documents, click on the desired link below. Once the document has appeared on your screen, click the “file” tab in the upper right-hand corner, scroll down to “download as” and select which format you would like the document downloaded to.
3. Department and Dean signature required before submitting to EPCC. 
4. Submission of proposed curricular changes to EPCC must be turned in TEN BUSINESS days before a scheduled meeting.  

*Send completed forms to Angie Adams at aadams@eou.edu*

Change a course number

• Course Action form
• No other documentation is required.
• Recommendation to keep or delete current course number. This information is needed for record keeping.

Change a course title

• Course Action form
• No other documentation is required, even if that course is GE, DPD, or UWR

Change catalog description

•  If you are proposing a small change in wording, or change in a course pre-req, then the change does not need EPCC approval. It can be submitted directly to the Registrar.

Change course content or credit

• Course Action form
• Syllabus -Current
• Syllabus – Revised w/track changes
• Syllabus – Revised clean copy
• If the course is Gen Ed, you also need to complete Gen Ed paperwork (GEC form) to indicate how the revised course meets the Gen Ed requirements.

Delete course from catalog

• Course Action form  
• No other documentation is required, even if that course is GE, DPD, or UWR. Do be mindful of the box on the form that asks about other programs potentially affected by the deletion.

New course

• Course Action form
• Syllabus form
• If the new course is intended to be Gen Ed, you also need to complete a Gen Ed (GEC) form.  The syllabus needs to also link Gen Ed outcomes to course assignments.
• If the new course is intended to be UWR or DPD, you need to complete a UWR Form and/or DPD Form indicating which assignments fulfill the requirements for those categories.

New minor

• Program Action Form
• Course Action form

New certificate

• Program Action Form
• Course Action forms for courses –if new courses required
• Checksheets
• Syllabus
• Marketing Brochure

New Program – Approval process can take up to 18 months

• Program Action Form
• Checksheets
• Course Action forms for courses
• Syllabus
• Board Summary Sheet
• HECC – New Academic Program
• Budget Form
• Marketing Brochure
• Program Summary of Requested Curricular Action

New Graduate Program Proposal – Approval process can take up to 18 months

• Program Action Form
• HECC -External Review of Graduate Level
• HECC – New Academic Program
• Budget Form
• Checksheets
• Course Action forms for courses
• Syllabus
• Board Summary Sheet
• Marketing Brochure
• Program Summary of Requested Curricular Action

Existing program with changes

• Program Action Form
• Checksheet – Revised w/track changes *download copy from academics page
• Marketing Brochure (if needed)

Existing Program -New Location –Approval process can take up to 18 months

• Program Action Form
• Board Summary Sheet
• HECC Paperwork – New Location
• Marketing Brochure

Resources:

For General Education Course Action GEC Criteria  |  GEC Sample

For University Writing Requirement Course Action: Webpage

For Difference, Power, Discrimination Course Action: DPD Requirement  | DPD Rubric  |  DPD Sample

Syllabus: Syllabus Sample

Higher Education Coordinating Commission Reference Documents

Process and Forms

Public Institutions seeking program approval should download and utilize these documents to provide policy, guidance and format for the review and program approval processes. Policy and Guidelines for New Program Proposals

• Policy and Guidelines for New Program Proposal
• Proposal for a New Academic Program
• Proposal for Delivery of an Existing Program to a New Location
• External Review of New Graduate Level Academic Programs
• Program Approval Format for HECC Docket Submission​​​