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University Policies

Suggest a Change to a University Policy:

Anyone may suggest: 1) adoption of a new university policy, 2) edits to an existing university policy, or 3) repeal of an existing university policy, by completing the Policy Proposal Form.  Submitted forms will be delivered to the Policy Coordinating Council for consideration of further action.

Policies Being Reviewed:

Information Technology Policies – Legacy Policy Integration Project

As part of the Legacy Policy Integration Project, Information Technology (IT) will present a new policy that is based upon a former Oregon Admnistrative Rule issued by the former State Board of Higher Education.

IT will also present eighteen IT policies that have long been posted on this webpage (and which IT has consistently applied), but which lack documentation of formal approval.  IT will seek a recommendation that they be be approved for inclusion in the Legacy Policy Integration Project.

December 12, 2017: University Counsel – Review of policies and discussion of proposal.

January 9, 2018: University Couinsel – Vote on whether to recommend approval of the IT policies.

Student Affairs Policies – Legacy Policy Integration Project

As part of the Legacy Policy Integration Project, student affairs policies of the former Oregon State Board of Higher Education are being integrated into the university’s compendium of student affairs policies.  Review of that integration is taking place as follows:

October 26, 2017: Student Affairs Committee – Review and Discussion of integration.

November 2, 2017: Student Affairs Committee – Recommended approval of newly integrated policies.

November 9, 2017: Student Affairs Committee – Recommended approval of repeal of legacy policies that are obsolete or redundant.

November 14, 2017: University Council – Review and Discussion of integration and repeal.

December 12, 2017: University Council – Vote on whether to recommend approval of newly integrated policies and repeal of obsolete and redundant ones.

Public Demonstrations Policy:

September 25, 2017: A new Public Demonstrations Policy has been adopted on an interim basis as of September 25, 2017.  It is posted below.  The new interim policy amends and renames the former Time, Place, and Manner Policy, which has been removed.  Shared governance review of the Public Demonstrations Policy will begin in Fall Term 2017, following consultation with the Policy Coordinating Council.

October 9, 2017: Discussion of the policy at Associated Students of Eastern Oregon University

October 10, 2017: First review of the policy at University Council

October 12, 2017: Discussion of the policy at Student Affairs Committee

December 12, 2017: Scheduled discussion and vote at University Council

Persons who wish to submit written comments on the Public Demonstrations Policy for consideration at the December 12, 2017 University Council meeting may submit comments by email to: emaloy@eou.edu.  The deadline for submission of written comments is Sunday, December 10, 2017.

Policy Coordinating Council Meeting Schedule:

The Policy Coordinating Council facilitates and tracks the process by which university policies are maintained, adopted, amended, and repealed.  Its membership is Jeff Carman (University Council Chair), Prof. Nancy Knowles (Faculty Senate President), Daysi Bedolla (ASEOU President), Lori Baird, Cora Beach, Colleen Dunne-Cascio, Nate Lowe, and Chris McLaughlin.  Although the PCC is not subject to the Oregon Public Meetings Law, its meetings are open to the public.

October 16, 2017, 1:00-2:00 p.m., Inlow 108

November 8, 2017, 1:00-3:00 p.m., Inlow 108

December 6, 2017, 10:00 a.m. – 12:00 p.m., Inlow 108

Technical (Housekeeping) Revisions to Policies

Student Employee Policy: number change, formatting changes, “EOU” changed to “University”;  October 27, 2017.

Immunization Verification and Health History Records Policy: number change, formatting changes, “EOU” changed to “University”;  November 10, 2017.

Missing Student Policy: number change, formatting changes, “EOU” changed to “University”;  November 10, 2017.

Student Code of Conduct: number change, formatting changes, “EOU” changed to “University”;  November 10, 2017.


Policy List (Alphabetical)

This list contains policies adopted by Eastern Oregon University.  For policies adopted by the former State Board of Higher Education, which became Eastern Oregon University policies when the State Board closed on July 1, 2015, click on the Legacy Policies link on the upper right part of this page.

a | b | c | d | e | f | g | h | i | j | k | l | m | n | o | p | q | r | s | t | u | v | w | x | y | z |


Absence from Classes

Academic Honesty Code

Academic Standing Policy

Acceptable Use Policy

Accident Reports

Add, Drop, Withdrawal Policy

Admin Faculty Celebrated Career Honor Policy

Advertising Policy

Affirmative Action Policy 2013-2015

Alcohol and Drug Policy 2015 (Marijuana)

Animal Subjects

Appointment of Faculty Emeriti Statuses Policy



Background Policy

Benefit and Retirement Programs



Campus Solicitation

Campus Weapons Policy

Change Fund Policy

Classroom Decorum Policy

Class Visitors Policy

Collective Bargaining Agreement

Conduct of Classes

Consensual Relationship Policy

Copyright and File Sharing Penalties

Course Scheduling

Criminal Background Check Policy

Crisis and Issues Management Policy

Curriculum Development 



Data Center Access Policy

Disbursement Policy

Disposal of Information Technology Equipment

Dual Career Policy



Educational/Developmental Policy

Electronic Commerce and Customer Privacy Policy

E-Mail Retention Policy

E-Mail Use Policy

Emeriti Policy

English Proficiency Policy 

Entertainment & Food Policy

EOU AV Media Service Access and Use Policy

EOU PC Inventory & Replacement Policy

Evaluation Form (on-campus)

Evaluation On Line Teaching Faculty



Facilities Use

Faculty Development Fund Committee

Faculty Release Time Policy

Faculty Scholars

Family Leave Policy

Fiscal Policies

Freshman Student Admission Requirements Policy

Fundraising Advertising Policy

Fundraising Proposal Form Policy

Fundraising Student Org Policy



Graduate and Retiree Support Policy

Grievance Procedures – AAP



Heath Insurance Requirements for Non-immigrant International Students, Study Abroad, and University-Sponsored Travel Abroad Policy

HEOA Implementation Plan

High School Initiatives Program-Instructor Policy

High School Initiatives Program-Student Policy

Human Subjects



Immunization Verification and Health History Policy

Inclement Weather Policy

Instructional Release Time Policy

Internal Candidate Policy

International Student Requirements Policy

Internet Usage Policy

Interview Team Internal Candidate Policy

Interview Team Ethics Policy

IT Acceptable Use Policy

IT Policies, Standards & Guidelines



Lab Anti-Virus Policy

Late Check Request Policy

Leave Laws – FMLA

Leave Laws Policy

Lost and Found



Mandatory Child Abuse Reporting

Manual Check Guidelines Policy

Manual Check Policy

Medical Withdrawal Policy

Military Call Up Policy

Missing Student Policy

Mobile Media and Access Policy



Nepotism Policy

News Service-Media Relations

Non-admitted Student Requirements Policy


On-Campus Student Employee Policy

OUS Information Security Policies

OUS Undergrad Requirements Policy

Overload Teaching Policy



Parking and Vehicular Traffic Regulations

Password Policy

Patents and Copyrights

Pay Rubric (Bargained overload pay, Non-Bargained and Adjunct pay)

Payroll Draw Policy

Payroll Policies & Procedures

Policy on University Policies

Policy Statement

Promotion and Tenure Handbook

Publications Policy

Public Demonstrations Policy

Public Records Request Policy



Records Privacy Policy

Recruitment Policy for Classified Staff and Administrative Professionals

Recruitment Policy for Faculty

Religious Activities

Remote Access Policy


Returning EOU Student Requirements Policy

Risk Management



Sabbatical Leave

Sabbatical Leave Contract

SAIF Forms

Satisfactory Academic Process Policy

Server Security Policy

Service and Support Animal Policy

Sexual Harassment Policy

Sick Leave Policy

Smoke and Tobacco Free Campus Policy

SMS Texting Policy

Software Installation Policy

Staff Fee Privileges

Student Code of Conduct

Student Complaint and Grievance Procedures

Student Employee Policy

Student Firefighter Policy

Student Graders Policy

Student Live-In Requirement



Telework Policy

Temporary Telework Policy

Tenth Week/Finals Week Policy

Tenure Clock Delay Policy

Tenure Relinquishment

Transfer Student Requirements Policy

Triennial Review Policy



University Property Naming Policy

Use of Vehicle for University Business


Workstation Security Policy


Administration & Management