Eastern Oregon University > Coronavirus Information > Frequently Asked Questions

Frequently Asked Questions

Frequently Asked Questions

EOU is continually updating the FAQs as new guidance and information is shared from local, state, and federal health authorities.


Quick Links


Last updated March 31, 2020, at 10:37 p.m.

EVENT CANCELLATIONS

Are events being canceled on-campus?

Per guidance from the State of Oregon, all gatherings over 25 people will be canceled statewide effective March 16. It is additionally recommended the Oregonians avoid gatherings or 10 people or more. As a result of the State of Oregon’s guidance, events on campus may need to be postponed or canceled until further notice. A full list of cancellations and schedule changes is posted here: eou.edu/coronavirus/event-cancellations-and-schedule-changes.

What about in-person meetings?

Meetings will be encouraged to be completed by phone or video conferencing. If that is not possible, all in-person meetings will be held in spaces where appropriate social distancing can occur (at least 6 feet apart). This means you may need to meet in another location on campus besides the staff or faculty member’s office.  

How far out are we canceling events at EOU? How should I proceed if I am hosting or coordinating an event that is several weeks or months out? 

We are canceling events about one month out. Events scheduled through the Events & Scheduling Office have been canceled through mid-April and will continue on a rolling schedule after that. 

What about campus visitors?

All buildings on campus are closed to the public. Please visit,  https://www.eou.edu/coronavirus/event-cancellations-and-schedule-changes/  for a list of canceled events. 

Should we continue to hold Colloquiums?

EOU Colloquiums are always live-streamed. These can be made available via remote access (Zoom) if presenters prefer. Presenters may choose to cancel.

FACULTY/STAFF

Where can I find the presentation from the Workshare Chatroom?

To download the presentation click here.

What is the administration’s protocol for alerting the campus community in a shutdown scenario? 

We will continue to use Infoline and Student-Infoline to share important information and updates with the university community. We will use the EOU Alert for any emergency notifications. We will communicate as quickly as possible in the event of any change to the status of campus.  

Would there be access to Banner if working from home?

The IT Department will automatically create OpenVPN access for all users with permissions to Banner and Millennium FAST in the event campus has to be closed and users need to work from home.

How are employees to be compensated in case of full or partial closures?

Please download the Summary Table of COVID-19 Public Health Emergency Employee Work Duties and Pay. This table provides information on how employees should be compensated in various scenarios related to the COVID-19 pandemic.

What happens if I get sick?

Please follow all guidelines recommended by the Oregon Health Authority.

Please download the Summary Table of COVID-19 Public Health Emergency Employee Work Duties and Pay. This table provides information on how employees should be compensated in various scenarios related to the COVID-19 pandemic.

Is this martial law?

No, not even close. There are no curfews and citizen movements are not restricted under the Governor’s Executive Order. While details are offered in the order relating to social distancing, specific business closures and non-essential social gatherings- citizen movements are generally unrestricted.

Do I need documentation from my employer deeming me essential?

No. The Governor’s Executive Order closes certain businesses, outlined in section (2). These businesses reflect operations that would make close contact difficult or impossible due to the nature of the business. Officers are not asking or looking for any type of special paperwork from your employer.

Do I need a special placard on my car, when going to work or if I drive for work?

No. There is no special documentation or placards for citizens going to work or permitted activities.

Will I be pulled over for driving on the highway?

Not for violation of the Governor’s Executive Order, which specifically outlines efforts to avoid large gatherings- not restrict the movement of citizens. If, however, you are committing a traffic violation or crime that would be enforced independent of the order, you may be stopped, like any other day.

Are the state lines closed and are there roadblocks?

No, traffic is moving freely within Oregon and our border states. There are no roadblocks or restrictions on vehicle movement. Washington State is operating under a similar executive order from their Governor, so Oregonians should be aware of these provisions when traveling in their state.

If my business is closed, can I still go to work if my employer makes me? Won’t I be arrested?

While the order prohibits the public from congregating at a closed business, the employer may still have work to do on-site. As long as employees are not conducting business that is prohibited by the Executive Order, it is okay to still be at the worksite. No “passes” or paperwork is required.

Are rest areas open?

Yes

Are police arresting or ticketing people in public or in violation of the Governor’s Executive order?

Citizens that violate the Governor’s Order in an Emergency Declaration could be arrested or cited, which is a C Misdemeanor- the lowest level of criminal conduct designation. All Oregon law enforcement is united on the premise that police action is extremely undesirable, and we hope to educate citizens if congregating in violation of the Governor’s Order. Citation or arrest would be an extreme last resort if a citizen failed to comply with the lawful direction of a police officer.

What about my kids that congregate in a place without my permission, like a skate park?

Police know our children don’t often take their parent’s advice and may ignore direction when away. Like adults found to be congregating in a location, officers will likely approach the youths and educate them on the order. Citations and arrests are extremely unlikely, reserved for only the most extreme circumstances.

If employees have other questions regarding work status, please contact Human Resources at 541-962-3548 or hr@eou.edu.

FINANCIAL AID

If on-campus courses moved to online, would on-campus students retain on-campus tuition rates?

Yes, students will retain on-campus rates.

If a student decides to stop attending (or becomes ill and must stop attending), how will tuition reimbursement, incomplete grades/extensions, etc., policies respond to these scenarios?

Financial aid will be determined on a case-by-case basis with each student’s individual situation.  The Department of Education has released guidance that permits institutions to move their academic instruction online, should the need arise. 

All accredited agencies have been encouraged to support online instruction in the event of university closure. Every effort will be made to be as lenient as possible in regard to tuition penalties, as the institution has the ability to make tuition penalty decisions, based on our own policies and procedures.

What is the impact on GI Bill recipients?

If a school temporarily closes due to an established policy based on an Executive Order of the President or due to an emergency situation, VA may continue benefit payments (including the Monthly Housing Allowance under the Post-9/11 GI Bill) for up to 4 weeks during a 12-month period. This authority, and limitation, are codified in statute (38 U.S.C. § 3680(a)(2)(A).

If the school remains open (virtually, rather than physically), and students are transitioned to pursuit solely through online classes, then benefit payments will be impacted as follows:

If the switch from training in-residence to online classes occurs during the term, and the program has been approved by the State Approving Agency for delivery through an online modality, then benefit payments (including the Monthly Housing Allowance under the Post-9/11 GI Bill) will remain unchanged for the remainder of that term.

However, for any subsequent terms pursued solely online, the Monthly Housing Allowance (MHA) under the Post-9/11 GI Bill will be reduced to one-half of the national average of DoD’s Basic Allowance for Housing rates for an E-5 with dependents.  The limitations on MHA rates are codified in statute (38 U.S.C. § 3313(c)(1)(B)(iii).

Lastly, if the program has not been approved by the State Approving Agency for delivery through an online modality, benefit payments will completely stop (including the Monthly Housing Allowance under the Post-9/11 GI Bill) when students begin training online.

HEALTH/WELLNESS OF STUDENTS

What if I am a student and  I feel sick?

If you are ill with fever, cough, sore throat or shortness of breath, please stay home and call the Student Health Center at 541-962-3524 or your primary care provider to help determine the most appropriate care. Refrain from visiting clinics, the emergency room or urgent care, without calling first, to avoid spreading any virus.  If you or someone you know has severe symptoms such as difficulty breathing, persistent pain or pressure in the chest, confusion or bluish discoloration to the lips or face, seek emergency care.

How can I help slow the spread of COVID-19?

COVID-19 is likely transmitted in a manner similar to other respiratory viruses, so follow the same guidelines you would follow to prevent the spread of influenza such as covering your cough, staying at least 6 feet away from others, frequently washing your hands with soap and water for at least 20 seconds, not sharing cups or utensils, and avoid touching your face.

Regardless of what type of upper respiratory infection you may have, you are likely contagious from right before your symptoms start until at least 72 hours after your symptoms have resolved, so it is best to avoid close contact with others during this entire time period.

With COVID-19, symptoms appear on average within 5 days of exposure to the virus but the range is 2-14 days after exposure to the virus, so the best thing we can all do to prevent the spread of infection is to stay home and at least 6 feet away from other people while ill.  

Who is at risk of getting ill?

People who are immunocompromised are more at risk for complications from this virus. Some of these underlying medical conditions that place people at a higher risk for complications are heart, lung and kidney disease, diabetes, and autoimmune conditions such as rheumatoid arthritis, multiple sclerosis, and lupus. People undergoing cancer treatment and people who take immunosuppressant medications daily, such as steroids or daily steroid inhalers for emphysema or asthma, are also at a higher risk for complications. The risks for complications related to COVID-19 are higher for people over 60 and people with underlying medical conditions.    

What if I just have mild symptoms?

Many young, healthy people may only have minor symptoms similar to a cold. Thus, if you have only mild symptoms of a cold that you would not normally go to a clinic for, then the best course of action is to stay home, away from others, rest and drink plenty of fluids.  

For sore throat and cough, throat lozenges or cough drops, and warm tea with honey is very soothing.  For fever, you can take 600-800 mg of Ibuprofen every 8 hours and can alternate this with 1000 mg of Tylenol every 8 hours.  

The following link has some helpful advice from the CDC on what to do if you are sick.  cdc.gov/coronavirus/2019-ncov/about/steps-when-sick.html.

What if I feel really worried and want to talk to a mental health counselor about my concerns?

If you have paid the Health Service Fee and are interested in utilizing services at the Counseling Center, please call 541-962-3524 and request a counseling appointment. A counselor will get back to you regarding available appointment times. All counseling appointments will be conducted via some telehealth modality (e.g. phone, Zoom).

The Counseling Center is closed during the evenings, weekends and Spring Break (March 23-27, 2020). If you have an after-hours emergency, please call  911 or the Center For Human Development (CHD) at 541-962-8800.

I’m young and healthy, and I think COVID-19 is unlikely to make me very sick.  Isn’t all this overblown?

Those people who experience only mild forms of the disease can pose a particular risk to other people, such as grandparents, neighbors, teachers, community members and others for whom the disease may take a much more dangerous form. 

Since the disease has an incubation period of up to 14 days, you may never know who may have been badly sickened by your mild “cold.” By consciously avoiding situations where you may get exposed, and treating even mild illness as if it were COVID-19, you may save the lives of people you will never know — or people who are very close to you. This is a time to be thoughtful of how our casual actions may affect the welfare of the community as a whole.

What type of cleaning/sanitization procedures is EOU doing for on-campus locations and spaces?

EOU is using appropriate CDC-approved disinfectant to clean campus, focusing on common and highly utilized spaces. 

When will the university’s bulk buy of disinfecting supplies arrive on campus, and how will it be distributed? 

Some have already arrived and are being distributed currently. As more items arrive, those will be distributed as quickly as possible.   

RESIDENCE LIFE/DINING

I currently live in the residence halls, if I leave to go home for the spring term can I be released from my contract?

The 2019/2020 Room and Dining Contract is an annual contract that ends June 12, 2020. If students wish to request a contract modification they may do so at the Office of Residence Life and Housing Operations. 

Contract modifications are considered on a case-by-case basis. Students should identify a preferred outcome of the contact modification request prior to submitting one.

How are dining schedules impacted? 

The Mountie Cafe will maintain its regularly scheduled service hours and days. The last meal for Winter Term will be dinner on Thursday, March 19. The first meal of Spring Term will be dinner on Sunday, March 29. 

Mac’s Grill is closed for the remainder of the Winter Term and Spring Break.

Students who are self-isolating in the Residence Halls over spring break may request meal service by contacting 541-962-3037.   

How is social distancing being practiced in on-campus dining areas? 

Chairs have been set up in both Mountie Cafe and the Hoke Community Room to accommodate social distancing and a minimum of three feet between individuals. We encourage students to please not move chairs and follow social distancing. 

The salad bar and other popular items have been moved back behind the line to be served by Sodexo Staff. Menu choices will be scaled back so that most items are served by staff. 

What measures are being taken to kill the virus on surfaces in the dining area?

Sodexo has increased sanitary practices and asks that students wash their hands and practice social distancing. 

A three-part cleaning process has been instituted for all surfaces, using soapy water to clean debris, followed with sanitizer, and finished with disinfectant. We have been assured that this procedure would kill any lingering COVID-19 on surfaces.

Two stations have been put in at the entrance of Mountie Cafe and students or other guests are required to sanitize them before they enter Mountie Cafe. 

Silverware has been switched to “kits” that include a fork, knife, spoon, salt, pepper and napkin. 

Is my residence hall remaining open, or do I have to leave campus? Can I stay for spring break?

Residence halls will remain open during spring break and spring term, even while the campus is using remote-access classes and social distancing in response to COVID-19. Limited dining service is provided during spring break and will be delivered to student suites. Mountie Cafe will open for spring term.

All campus residents who wish to stay for spring break must sign up for break housing via Spring Break Sign Up. The application to stay over spring break closes at 2 p.m. on March 20.

I’m a first-year student. Can I be exempted from the live-on requirement?

Due to the unprecedented circumstances related to the COVID-19 pandemic, enforcement of the First-Year Experience Live-On Requirement for first-year students not otherwise eligible for an exemption will be suspended for spring term 2020.

Enforcement of this requirement will resume for incoming fall 2020 students unless otherwise communicated.

Are you waiving the housing cancellation fees for spring term?

Given the extenuating circumstances surrounding the COVID-19 outbreak, for residents who elect to move out for spring term 2020, EOU will not enforce many of its cancellation policies listed in the room and dining contract. 

Residents will be charged only for the spring term 2020 days they are in occupancy in their space, as defined by having possession of the key to their room. If residents end their room and dining contract early for spring term 2020, they will be prorated for the remaining days in the term.

If residents did not move out before spring break but wish to move out when spring term begins on March 29, they will only be charged for the days they occupy the room and maintain keys for the space.

What if I decide to move out, but I can’t get my stuff due to travel restrictions, quarantine, etc.?

Please contact our office by emailing reslife@eou.edu so we can discuss your options to get your personal items and cancel your contract.

How can I be safe in a residence hall with so many students given Gov. Kate Brown’s current ban on in-person gatherings?

Informed by Gov. Brown’s directive, EOU established a prohibition on university-sponsored or sanctioned events of more than 25 people. However, social distancing should be considered a shared responsibility. We continue to encourage our students and staff to maintain a six-foot distance from others, including friends, coworkers and classmates.

For residents, this includes keeping a safe distance when studying in the library, eating in a Mountie Cafe or spending time in a residence hall lounge.

EOU Housing is doing its part by reducing furniture in hall lounges and creating further separation between tables in Mountie Cafe. Social programs and activities are being restructured to be accessed remotely or for smaller groups.  

What if I’m feeling sick?

If you are not well, remain in your residence hall and contact your primary care physician, Student Health and Wellness Services, or a local emergency medical care provider.

What if I think I’m exposed but not yet sick?  Should I tell everyone in my room or floor?

Please remain mindful of social distancing and if you develop symptoms contact the Office of Residence Life and Housing Operations.

If someone is sick in my hall, what will be the procedure for isolating them?

If someone living in one of our halls is diagnosed with this virus, EOU will work closely with Union County Health on our response protocol. Residence Life has identified spaces that can be set aside for students to move into should the need for self-isolation arise.  

Any health information that impacts the larger community will be communicated broadly and appropriately.

Can I change rooms during this time?

Students wanting to move rooms due to concerns related to the virus can use our Room Change Request. All student requests will be reviewed and students will be assigned to a new space, as space is available.

My roommate is sick and I don’t want to be around them. What do I do?

Please talk to your Area Coordinator and access the room change form to move rooms. You can also contact the hall staff member on duty on your hall’s duty phone.

If I decide to cancel my housing and dining contract, what is the process?

While we encourage our residents to return for spring term, we want each resident to make the best decision for them. A resident interested in learning more about the cancellation process can contact the Office of Residence Life

SAFETY/BIAS INCIDENTS

What does the Center for Disease Control (CDC) say about public health crises, stigmas, impacts and resilience?

The CDC has some great resources on public health outbreaks and stigmas to refer to when fears and anxieties occur. You can find the information at cdc.gov/coronavirus/2019-ncov/about/related-stigma.html.

What if I experienced or observed someone creating an unsafe or harmful situation due to COVID-19 stigma or xenophobia?

Unfortunately, the Coronavirus 2019 (COVID-19) outbreak has and can bring about xenophobia  (prejudice against people from other countries). While COVID-19 originated in a city in China, race is not the carrier, and EOU does not condone acts of exclusion, harassment, hate speech and lack of sensitivity. Such actions impair our abilities to work together as a community at this crucial time. 

If you experience or witness racism and/or bias incidents please contact one of the following campus resources:

Title IX Coordinator and Director of Student Relations Colleen Dunne-Cascio: 541-962-3476 or  titleix@eou.edu

Deputy Title IX Coordinator Chris McLaughlin (Human Resources): 541-962-3516 or cjmclaughlin@eou.edu

Deputy Title IX Coordinator Kaki Morehead (Athletics): 541-962-3687 or kmclean@eou.edu

Deputy Title IX Coordinator Doug Robinett (Residence Life): 541-962-3442 or drobinett@eou.edu

Director of Student Diversity and Inclusion Bennie Moses-Mesubed: 541-962-3094 or bmoses@eou.edu 

SPRING TERM

How are spring term classes impacted? 

Spring term classes will be offered as scheduled. We will deliver classes remotely.

What does “remote access” mean, exactly? How is that different from “online”? 

“Remote Access” defines courses coded as “on campus” or “on-site” that are temporarily being offered at a distance during spring term. Teaching may be done asynchronously or synchronously through Zoom or appropriate software for the duration of remote access status.

“Online” classes have been planned and coded as “online.”

Would spring term extend into summer if EOU had to delay more than a week?

No.

Will EOU shut down if someone in the campus community tests positive for COVID-19? 

We will follow the recommendations from CDC and OHA to make this decision. Right now, OHA is advising against closing.

If the University is closed, could face-to-face classes/instructors meet at another venue?

No. If campus closes, we do not recommend that classes meet off-campus.

What tools exist to support faculty/instructors to move quickly to an online learning environment? 

Senior Instructional Designer David Bentz (dbentz@eou.edu) is holding workshops. Contact him directly for assistance. EOU has purchased enough Zoom licenses for all of our teaching faculty. 

What tools and technologies exist to help me during spring term?

EOU has been working hard to compile technology resources for spring term students. Click here to learn more about technology resources for students.

What are the recommendations for advising in spring term?

Advisors should manage communication with students electronically or by email, phone and/or text.

How is Commencement impacted?

In-person Commencement ceremonies have been postponed to take place in fall 2020. EOU will hold a virtual recognition of graduates on June 13. 

Is the spring 2020 commencement ceremony canceled?

The spring 2020 commencement ceremony has been postponed, and EOU will hold a virtual recognition of graduates on June 13. Any graduates who would rather not participate should submit the Virtual ceremony opt-out form.

Graduation is a very special time and a meaningful milestone in our students’ education and we want to celebrate that accomplishment. Plans are in the works for a fall 2020 in-person ceremony. Graduates will also have the option to participate in the June 2021 commencement.

For more information about commencement, visit eou.edu/commencement or contact the Registrar’s Office at commencement@eou.edu or 541-962-3607.

STUDENTS/ACADEMICS

What is the new Pass/No pass policy?

For Spring 2020, colleges will allow undergraduate students to choose letter grades or Pass/No Pass (P*/NP) grades for each of their courses, with a P reflecting C- or better work. Students may elect to have Spring 2020 P* grades apply towards major/minor requirements, upon consultation with their advisor or faculty member. Students may make the choice of A-F grade or P*/NP grades up until the end of 7th week (midnight, PST, May 15th). To read how the P*/NP may affect EOU students, visit https://www.eou.edu/registrar/pass-no-pass-considerations/.

What if I’m too sick to participate in classes?

If students are too ill to participate in on-campus classes, contact the Student Health Center at 541-962-3524 and also notify your instructors.

Also, please note that the Student Health Center is closed during the weekends and will be closed for medical appointments during Spring Break (March 23-27). If you have urgent medical needs when the Student Health Center is closed, the Grande Ronde Regional Medical Center’s walk-in clinic can be reached at 541-663-2300; the Clinic is open every day of the week. For more serious health issues, call 911.

If I am asked to follow CDC recommended guidelines to stay home for 14 days, what will that mean for my coursework?

The health of our students and our community is of the foremost importance. Students who must miss class due to illness should email their professors. Students who miss more than three days of class can contact the Office of Student Relations to request a Faculty Notification be sent to their instructors notifying them of their current situation. Students may contact the Office of Student Relations at 541-962-3476 or via email at saffairs@eou.edu.

My spring term classes are being taught remotely. I have concerns about my ability to be successful. Who should I contact to see what kinds of accommodations or supports are available?  

Please contact:

Director of Student Relations Colleen Dunne-Cascio: 541-962-3476 or ccascio@eou.edu

Director of Disability Services Pat Arnson: 541-962-3081 or parnson@eou.edu

I have limited access to the internet and/or a computer. What resources are available to me?  

The computer labs across campus will remain open and available. The labs will be reconfigured to create appropriate social distancing. Facilities will increase the number and depth of cleaning and sanitization of the lab space and computers.  

STUDENT EMPLOYEES

Frequently Asked Questions: Student Employee’s COVID-19 Response

Will student workers be paid during closure days? 

Student-workers are to contact their respective supervisor and follow the paid leave options for all normally scheduled work hours missed due to the coronavirus pandemic. Contact your supervisor if you are facing hardship because of a lack of work. EOU is continuing to brainstorm on how students can be helped in the event that their campus employment is jeopardized.

I am an on-campus work-study student, how does this impact my job?

EOU intends to connect with work-study students to keep them working even if their current position has limited or no hours available. During this time, you may work in another area that has additional hours available.  Please contact your supervisor to discuss spring term work hours.

I am a student employee (not work study) and I was sick in March and missed hours that I was scheduled to work. Can I use my accrued sick leave?

Yes, if you were sick and unable to work between March 1, 2020 and March 19, 2020, you can use your accrued Sick Leave to cover hours that you were scheduled to work.   If you were sick and unable to work between March 20, 2020 and March 31, 2020, you can use “Leave With Pay” to cover hours that you were scheduled to work.

Am I eligible for additional sick leave hours under the Families First Coronavirus Response Act (FFCRA), which includes the Emergency Paid Sick Leave?

Yes, beginning April 1, 2020 if you are currently enrolled and you were scheduled to work but are now unable to work due to the COVID virus and cannot work remotely, you may use your emergency leave hours.   Hours available will be reflected in Mountie Hub as COVID19 Emergency Leave: ACRL hours.  Available ACRL hours are prorated based on each of your part-time positions according to the Department of Labor guidelines.  Hours are not available for student employees paid by workstudy awards.

I have a workstudy position. Am I eligible for the emergency leave hours?

Unfortunately, students in workstudy positions are not eligible for the Emergency Leave.

What options are available to me if I have a workstudy position?

If you were scheduled to work spring term, you may be paid for the hours you were originally scheduled to work. You may be paid until your work study award is depleted.  Once the work study award is depleted, you will no longer be paid. 

How should the non worked hours for work study positions be entered in Mountie Hub?

In order to pay you for your non-work work study hours for the rest of your award, you will need to enter you scheduled hours on your timesheet as RW2 (Work-Study-Non HRS Worked).  This code can be found in the drop-down menu under “Earn Code”.  Submit your timesheet at the regular time—by the 15th of the month.

The other option to pay out the rest of the work study funds is to put one hour on your timesheet as RW2 (Work-Study-Non HRS Worked), submit the timesheet in Mountie Hub, and then have your supervisor add in the additional scheduled hours for that pay period. Please be sure your supervisor is aware of this option if you choose it so they know to enter the hours.

Be sure you are only using what is left of your award and not more. You can contact Financial Aid for information about your award balance.

My supervisor gave me work to do from home. Is that okay?

Yes. You may work from home on things like projects, social media posts, research or grading.  You cannot have access to the University’s protected systems from home, however. 

Can I still work on campus Spring Term if I do not have remote work? 

If the department is open and part of the essential operations, then you may continue your on-campus job(s). 

How many hours can I work if working remote is available?  

You may work up to 29 hours per week (all jobs combined), per the Student Employment Policy.

Can I be hired on as a new student employee to work on campus during this semester?

If you have worked on campus within the last six months, yes. If you have not been a student employee in the last six months, you cannot be hired at this time.

How will I look for a summer on-campus jobs? 

All job postings will continue to be on Handshake, along with application instructions.

STUDENT EMPLOYEE SUPERVISORS

My student employee (not work study) was sick in March and missed hours that they were scheduled to work. Can they use their accrued sick leave?

Yes, if a student employee was sick and unable to work between March 1, 2020 and March 19, 2020, the student employee can use their accrued Sick Leave to cover hours that they were scheduled to work.   If a student employee was sick and unable to work between March 20, 2020 and March 31, 2020, the student employee can use “LWP” to cover hours that they were scheduled to work.

Is my student employee eligible for additional sick leave hours under the Families First Coronavirus Response Act (FFCRA), which includes the Emergency Paid Sick Leave?

Yes, beginning April 1, 2020 if a student is currently enrolled and was scheduled to work, but is now unable to work due to the COVID virus, and they cannot work remotely, they may use their emergency leave hours.   Hours available will be reflected in Mountie Hub as COVID19 Emergency Leave: ACRL hours.  Available ACRL hours were prorated based on each student’s part-time hours according to the Department of Labor guidelines.  

Will my department budget be impacted by the emergency or regular sick leave?

Yes, both emergency leave and regular sick leave expensed to your budget the same as if a student worked those hours.    However, an activity code of COVID has been added to the emergency leave, therefore, you will be able to see the financial impact when running labor reports.  

My student has a workstudy position. Are they eligible for the emergency leave hours?

Unfortunately, students in workstudy positions are not eligible for the Emergency Leave.

What options are available for students in workstudy positions?

Students that were scheduled to work spring term may be paid for the hours they were originally scheduled. They may be paid until their work study award is depleted.  Once the work study award is depleted they will no longer be paid. Please have the schedule (what the student would have been working) in writing and maintain it for auditing purposes.

How should the non worked hours for work study positions be entered in Mountie Hub?

In order to pay work study students the rest of their work study award, they will need to enter their scheduled hours on their timesheet as RW2 (Work-Study-Non HRS Worked).  This code can be found in the drop-down menu under “Earn Code”.   Supervisors will need to verify the hours entered match the approved schedule before approving.

The other option to pay out the rest of the work study funds is to have the student put one hour on their timesheet as RW2 (Work-Study-Non HRS Worked), submit the timesheet in Mountie Hub, and then the supervisor can add in the additional scheduled hours for that pay period.   Supervisors will need to verify the hours entered match the approved schedule before approving.

Supervisors are responsible for verifying the remaining work study balance.  To look up a student’s work study balance, go to Mountie Hub>Employee Services>Federal Work Study Balance Sheet. Make sure the student’s status is “active”.    Reminder the balance reflect remaining award after timesheet was entered.  The timesheet in progress will reduce the award.  

I have work for my student employee that can be done from home. Is that okay?

Yes. Students may work from home on things like projects, social media posts, research or grading.  Students cannot have access to the university’s protected systems, from home. You also must be able to monitor the employee’s work and time entry card.  

As a supervisor what are my responsibilities? 

Supervisors must have a copy of each student employee’s schedule of work.  For workstudy students, we may need to verify the scheduled hours against the timesheet in the event of an audit.   If that occurs, you will need to provide the schedule. 

Supervisors are also responsible for approving timesheets, therefore you must review each timesheet for accuracy before approving.  

Can my student employee still work on campus Spring Term if I do not have remote work? 

If your department is open and part of the essential operations, then your student employee(s) may continue their on-campus jobs. You would need to create safe work spaces.

How many hours can my student employee work if working remote is available?  

Students may work up to 29 hours per week (all jobs combined), per the Student Employment Policy.

Can I hire new student employees to work on campus during this semester?

If they have worked on campus before, yes. If students are brand new, you cannot hire them at this time.  

How will I post my departmental summer on-campus jobs? 

All job postings will continue to be on Handshake, along with application instructions.

TRAVEL

What if I am traveling outside of the United States? 

For the next few weeks, we recommend against unnecessary travel, whether international or within the United States. As you prepare for Spring Break, please keep in mind the rapidly changing situation to the coronavirus outbreak in the United States and how that may affect your travels. 

The Office of International Student Services is currently discouraging international travel in light of COVID-19, especially travel to and from high-risk countries as determined by the Center for Disease Control (Level 3 or Level 4 alerts), and travel via cruise ship. 

If you must travel, below are reliable travel advisories and restrictions published by various U.S. agencies. Please also be prepared to be flexible regarding your travel plans. You may be required to self-isolate or be quarantined upon your return to campus, depending upon public health concerns regarding your travel destination at the time of your return.

What if I am returning to the United States?

If you are returning to the U.S., please keep in mind that you may be subject to a two-week quarantine, self-monitoring or testing depending on COVID-19 activity at your destination.

Please consider notifying the Office of International Student Services so that we can contact you with specific travel-related information should that need arise. 

If you are traveling outside the United States during Spring Break, please double-check that you have a valid travel endorsement signature on your I-20 (the signature is valid for 12 months or until the program completion date on your I-20). If you need your I-20 signed for international travel, please set up an appointment to obtain one.