Document Scanning Assistant – Special Project

Looking for a flexible, short-term on-campus job? Become a Document Scanning Assistant and help digitize important historical documents. This role offers flexible hours, a supportive environment, and is perfect for students looking to gain work-study hours in a low-stress setting.

Supervisors Name & Title	Suzannah Moore, Operations Manager
Student Job Title	Document Scanning Assistant – Special Project
Department	University Advancement
Position Funding	Federal Work Study-funded position
Number of Student Positions	Multiple
Job Category	Student employee
Wage & Job Level	$13.70; Level 1
Job Location	On-campus, in-person
Job Duration	Approximately 40-60 hours until the end of the academic year (June). This is a short-term project-based position and will conclude once the scanning is completed. Working during enrollment breaks is welcomed but not expected.
Type of work schedule	Flexible schedule – agreed upon
Estimated numbers of hours per week	Approximately 10-15 hours per week, depending on workload and student availability.
Experiential Learning:	In this role, you’ll gain hands-on experience with digital archiving and document management systems. You’ll develop technical skills with scanning equipment and enhance your attention to detail—both valuable skills for future administrative, library, or data management roles.
Professional Development:	Training will be provided on scanning equipment and best practices in digital archiving. You’ll also learn basic file organization techniques and gain real-world experience in maintaining data accuracy and confidentiality.
Summary of Job Duties/Responsibilities/Essential Functions:	– Prepare documents for scanning, ensuring they are organized and ready for processing. – Use scanning equipment to create accurate digital copies of physical documents. – Name and save scanned files to the correct folders, organized by subject and year. – Conduct quality checks to ensure legibility and accuracy of scanned files. – Maintain the confidentiality of documents throughout the process. – Complete other related tasks as assigned to support the successful completion of the project.
Minimum Qualifications:	– Must have Federal Work Study. – Basic computer skills and the ability to follow detailed instructions. – Strong attention to detail and organizational skills. – Ability to work independently and maintain confidentiality.
Preferred Qualifications:	– Previous experience with scanning equipment or digital file management. – Familiarity with Microsoft Office Suite, Google, or similar programs.
Desired Knowledge, Skills & Abilities:	– Strong time-management and organizational skills. – Ability to perform repetitive tasks with consistency and accuracy. – Good communication skills for coordinating with supervisors.
Required Application Material:	Intro/Cover Letter Please include a cover letter that highlights your ability to maintain focus and complete tasks efficiently, especially in roles that require attention to detail and follow-through until the project is fully completed.
Send Application Materials To:	Suzannah Moore, mooresm@eou.edu
Job Opening Date:	02/25/2025
Job Closing Date:	Open Until Filled
First Day of Application Review:	03/05/2025
Estimated Start Date:	03/15/2025
Special Message	Eastern Oregon University is an EEO Employer and welcome applications from women, members of historically underrepresented minority groups, US Veterans, and persons with disabilities. EOU is committed to providing equal opportunity in its recruitment, admissions, educational programs, activities and employment without illegal discrimination on the basis of age, color, disability, national origin, race, marital status, religion, sex, sexual orientation, gender identity, gender expression or any status as protected by state or federal law.
Position Description (PDF)