Policy and Priorities

Travel Reimbursement Policy and Priorities

The Faculty Development Fund Committee (FDFC) was established to develop funding policies and to disperse Faculty Development Funds to all faculty regardless of rank, tenure, or appointment status. Because funding will always be at a level below faculty requests, the committee attempts to follow the reimbursement guidelines described below. In addition to these funding priorities, faculty will be limited to an annual (July 1 thru June 30) allocation of $2000.00.

  1. The highest priority will be to reimburse faculty travel to national meetings, conferences, or shows where the faculty will present original scholarly work. This would include, but not be limited to, the presentation of papers, presenting posters, invited addresses, shows, or performances of original scholarship. Research and Grants will reimburse 100% of the costs of travel, lodging, registration fees, and per diem up to the maximum allocation (eg., $2000).
  1. The second level of priority will be to reimburse faculty travel to state and regional meetings, conferences, or shows where faculty will present original scholarly work. This would include, but not be limited to, the presentation of papers, presenting posters, invited addresses, shows, or performances of original scholarship. Research and Grants will reimburse 100% of the costs of travel, lodging, registration, and per diem for these activities.
  1. The third level of priority will be to reimburse faculty who make contributions to professional organizations, but do not meet the criteria outlined above. This would include, but not be limited to, presenting at workshops, contributing to panel discussions, and making presentations on teaching innovations and applications. Typically applicants can expect funding of about 80% for these activities (or up to $1600– 80% of the maximum allocation amount of $2000). Because of the limited amount of funding available, these requests may be held until late in the academic year to ensure funding for higher priority activities.
  2. The Faculty Development Fund Committee will also consider applications for funding activities not described above. These include, but are not limited to, travel related to holding offices in professional organizations, travel related to receiving an award, publication costs, research materials and equipment expenses, travel by invitation to present original work, and other expenses related to professional activity. Typically applicants can expect funding of about 80% for these activities (or up to $1600– 80% of the maximum allocation amount of $2000). However, these requests may be held until late in the academic year to ensure funding for higher priority activities.
  1. The Faculty Development Fund Committee also recognizes the importance of attending professional meetings, conferences, and shows when presentations are not made. This category would also include travel related to certification and training as well as travel to conduct research at archives, libraries, and museums, etc. Research and Grants recommends reimbursement of 70% of the costs of travel, lodging, registration fees, and per diem when the criteria above do not apply (or up to 70% of the maximum allocation amount of $2000). However, because of the limited amount of funding available, these requests may not be funded this academic year.

Activity not typically funded by FDFC

1.  Travel with students to shows, museums, or other field trips

2.  Travel related to meeting continuing education requirements or certification

3.  Travel related to student recruitment or institutional promotion

4.  Travel to solicit or interview job candidates

Notes:

Clearly, activity may fall into several of the above categories. The Faculty Development Fund Committee will review requests to determine both the level of scholarship and the level of activity as reimbursement decisions are made. Please feel free to contact members of the FDFC comittee for clarification or questions related to travel reimbursement.

The Faculty Development Fund was created out of monies allocated to Eastern for the recruitment and the retention of tenure track faculty, thus the restrictions on their use. Faculty Development Funds cannot be used by members of the EOU classified staff or administration.

Because of the high demand for professional development funds, FDFC may have to adjust these funding levels during the academic year. We recommend that you plan professional travel early and submit your request several months prior to your travel.  Requests may be submitted prior to having a paper accepted. Funds will be held until your paper has been accepted.

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