Coronavirus information

COVID-19 INFORMATION

Adults in Oregon are eligible to receive a free COVID-19 vaccination

Following the FDA’s approval of a COVID-19 vaccine, EOU’s vaccination requirement went into effect. All students and employees who plan to work, learn or engage with the university in-person and on-campus must have proof of vaccination or an approved exemption on file with EOU by Oct. 22.


Vaccination Requirement FAQs

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Why are COVID-19 vaccinations mandatory for EOU students, faculty, and staff?

Obtaining COVID-19 vaccination is a priority because a fully vaccinated community is the best way to protect our individual and collective health and safety. Also, it is only through widespread vaccinations that EOU can further loosen or remove restrictions that are inhibiting our ability to create the on-campus university experience we all thrive within. Removing restrictions will have a positive impact on the social and mental wellbeing of our students and employees.

Are those teaching courses online or working at regional sites required to be vaccinated? 

Employees teaching courses fully online and not engaging in any activities and/or events on the EOU campus are not required to be vaccinated. However, regional center staff who wish to travel to campus or engage in on-campus meetings and events must comply with vaccination requirement. 

Are those attending courses online and at regional sites required to be vaccinated?

Students attending courses fully online and not utilizing any in-person campus services, or engaging with any on campus staff, are not required to be vaccinated. EOU will follow the policies set by our host agencies at all of our university sites.

Are there exemptions to the vaccination requirement?

Yes, exemptions are allowed for medical and non-medical reasons. 

Students requesting a medical exemption (for reasons such as an allergy to a component of the vaccine) should have their primary care provider fill out a medical exemption prior to fall term. Students requesting a non-medical exemption should fill out the exemption section of the COVID-19 Immunization Verification Form. Those requesting exemptions must complete a vaccine information module in Safe Campuses. Contact the Student Health Center at shc@eou.edu with questions. 

Employees may request an exemption for medical, non-medical or religious reasons using the form in Mountie Hub. Under Employee Services, click on COVID-19 Vaccination Option and complete the appropriate section of the form. Contact Human Resources at hr-group@eou.edu with questions.

Do I need to be vaccinated if I have had a prior diagnosis of COVID-19?

Yes, you will be required to be vaccinated and to provide proof of vaccination.

As a student, what is the deadline for proving I have been vaccinated?

We urge all who are able to be vaccinated to do so as soon as possible. Beginning Oct. 22, EOU students who learn, work or engage with the university on-campus in La Grande will be required to either (a) provide proof of being fully vaccinated against COVID-19, or (b) request and obtain an approved vaccination exemption using this form (click here to download)

Student-athletes will complete the form when they fill out other pre-play documents. Reach out to the Athletic Training office at thewc@eou.edu with any questions. 

Students can fill out the form digitally, and email it to the Student Health Center at shc@eou.edu. Make sure to scan and attach your vaccination card or a doctor’s note, if applicable. If you don’t have a scanner, take a picture of the documents with your phone, and send the images with your completed form. 

You can also print the form, complete it on paper and mail it to: Student Health Center, One University Blvd., La Grande, OR 97850. Make sure to include a printed copy of your vaccination card or a doctor’s note, if applicable. 

Students may request an exemption from the COVID-19 vaccination requirement for medical or non-medical reasons. 

Taking these important steps will help ensure a safe, healthy school year for all members of our campus community. Although the Student Health Center is closed during summer months, staff are responding to emails and phone calls. If you have questions about the form or need immediate assistance, contact Student Affairs at saffairs@eou.edu.

As an EOU employee, what is the deadline for proving I have been vaccinated?

We urge all that are able to be vaccinated to do so as soon as possible. The deadline to submit proof of vaccination or obtain an exemption is Oct. 22. Log into Mountie Hub to submit your vaccination card through the secure portal. Under Employee Services, click on COVID-19 Vaccination Option and complete the appropriate section of the form. Contact Human Resources at hr-group@eou.edu with questions.

What if I am an international student and I received a vaccine that has not yet been approved in the U.S.?

EOU will work with any international students and employees who may have received a vaccine that is not approved for use in the United States (i.e. AstraZeneca). Contact International Student Services for more information.

How will this requirement affect campus visitors and guest speakers?  Will they have to be vaccinated, too?

EOU will not require short-term visitors or speakers to be vaccinated, though they will need to observe all required health and safety precautions. EOU employees visiting the main EOU campus from other locations are required to be fully vaccinated or obtain an exemption.

Will I be required to quarantine if in close contact to someone who tests positive?

Consistent with current OHA guidance, fully vaccinated individuals who have been in close contact with a known COVID-19 positive person will not need to quarantine. Students with COVID-19 illness symptoms will continue to be required to quarantine whether vaccinated or not. Fully vaccinated employees are only required to quarantine when they have a test-positive COVID infection.

Are there concerns about whether asking for proof of vaccination status violates HIPAA or EEOC laws?

The Health Insurance Portability and Accountability Act, or HIPAA, is a law that prevents health care professionals from sharing private health information without the patient’s permission. Generally, the law pertains to a health care setting. It does not prohibit EOU from setting a requirement that requires employees to provide evidence of their own vaccination status in order to return to campus. Employees can then choose whether to disclose proof of vaccination or request and obtain an approved vaccination exemption. Employers requiring proof of vaccination status of employees has been repeatedly confirmed to be permissible by the EEOC and does not violate discrimination in employment laws. 

What kind of vaccination proof is required for students?

Students should send an official CDC vaccination card to the Student Health Center with their completed COVID-19 Immunization Verification Form. If you submit it digitally, scan or take a photo of the card and attach it to an email with the form, and send it to shc@eou.edu. To send it in via snail mail, make a copy of the vaccination card and mail it to: Student Health Center, One University Blvd., La Grande, OR 97850. F-1 International Students are asked to contact the Office of International Student Services for further information.

What kind of vaccination proof is required for employees?

Employees who will be working on, or visiting, the main EOU campus, must upload a vaccination card via the secure portal in Mountie Hub. Under Employee Services, click on COVID-19 Vaccination Option and complete the appropriate section of the form. Contact Human Resources at hr-group@eou.edu with questions.

How will employee information regarding vaccination status be handled by the university?

EOU treats proof of vaccination as all other protected medical information.  It is kept separate from other employee information and shared only on a need-to-know basis.

Will employees who do not provide proof of full vaccination be required to complete COVID-19 testing prior to engaging in on-campus classes and activities this fall?

No testing will be required of employees in order for them to be on the main EOU campus.  Daily Self-Checks will continue to be required for the foreseeable future.

Will students who do not provide proof of full vaccination be required to complete COVID-19 testing prior to engaging in on-campus classes and activities this fall?

Students who do not show proof of vaccination will be required to take a PCR COVID-19 test within 5 days prior to the start of the term or moving into residence halls.

Are on-campus partners (like Sodexo employees, ODFW, REV Center, etc.) subject to EOU’s COVID-19 Vaccination Requirement? 

Employees working on the main EOU campus, but for non-EOU employers such as Sodexo, ODFW, etc., must comply with the vaccination rules of their own employer. So far, these employers have mandatory vaccination rules identical or very similar to EOU.

Can employees work remotely in lieu of getting vaccinated?

Employees may continue to work remotely only with supervisor approval. Assigning remote work to employees who normally work on the main EOU campus will likely only be permitted for qualifying ADA or religious accommodations when they do not cause undue hardship on EOU.


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