Eastern Oregon University

Student Affairs Committee

 May 15, 2009




Camille Consolvo, Casey Dreher, Hailey Wolcott, Calli Nelson, Janet Jessup, Doug Briney, Stephen Jenkins, Colleen Dunne-Cascio, Patty Girrard, Vivian Petersen, Heather Stanhope, Karyn Gomez, Kris Olson


  1. Approval of Minutes: The Minutes of the April 15, 2009 Student Affairs Committee were approved.
  2. Updates/Action Items:
    1. Student Employee Policy – the policy was presented to Cabinet and approved. Cabinet requested that the policy be put in the appropriate format. It was noted during the meeting that “during the regular academic year” needs to be added to the first paragraph. Cascio will make the addition and put the policy in the appropriate format.
    2. Medical Withdrawal Policy – Consolvo indicated that the previous medical withdrawal policy subcommittee meeting was postponed and that the subcommittee will be reviewing the policy again next week.
    3. Time, Place, and Manner Policy – Jessup indicated that the suggested revisions were made. A brief discussion took place. It was suggested to change the word “restricted” in the first paragraph, last sentence to “not absolute”. A motion was made and seconded to approve the proposed Time, Place, and Manner Policy with the revision. Motion passed.
  3. Discussion Items
    1. Process for appointing new student members to committee – Jessup indicated that there will be a senate meeting next week and new ASEOU staff will be on board by then. The new staff will determine who will serve on the committee.
    2. Budget Reduction Implications for Student Affairs – One position within Student Affairs is going to less than part-time with students filling in where necessary. There is discussion about a 4.6% salary reduction. The Student Fee Committee reduced the budgets for Hoke and the Center for Student Involvement (which results in a cut). There is not much more that Student Affairs can give as a result of previous years budget reductions.
  4. Campus Updates
    1. Swine Flu – We now know that the H1N1 virus was not as big of deal as it was originally thought to be. The EOU Emergency Response team did get together and looked at EOU’s pandemic process. There were posters put up around campus encouraging students to stay home if they felt ill. It was mentioned that Western Oregon University did close for a time. This closure and the potential for this type of closure resulted in a discussion at the OUS regarding vacation time, etc.
    2. ASEOU Elections – Jessup announced that elections and senate appointments have concluded. James Williams has been elected as ASEOU President. New senators are Tiffany Sukola, Rellani Ogumoro, Rufaro Kambasha, Darcy Jean Crisp, Courtney Middleton, Lindsay McQusiten, Novpanti Weital, and Janeth Macias. VP of Campus Affairs is Russell Weisenan. VP of Financial Affairs is Emma Winkelman. VP of Political Affairs is Casey Dreher. Three adjudicator positions are still to be filled. It was mentioned that only two of the elected members have served in student government before.
    3. Student Email Transition – Overall, the students like the new email. The moving of club emails has not been completed (currently on faculty/staff server). There were several forums regarding the email transition last week. Consolvo did send an email to the regional center directors inquiring about any issues but has not heard anything from them. It was also mentioned that the forwarding process has to be redone. Also, the new password reverts back to the student’s date of birth.
  5. For the Good of the Order:
    1. Leadership Conference – is this weekend (May 16). It will be an exciting event. Many students and staff are presenting workshops.
    2. Awards Assembly Nominations – a call for nominations for awards will be sent out to the campus community today. The deadline for nominations is midnight May 20, 2009. The Awards Assembly will be held on May 28, 2009 at 3:00 p.m. in McKenzie Theatre.
    3. Spring Fling this Friday, May 15, 2009 by the outdoor volleyball pit.


The meeting adjourned at 3:55 p.m.


The next Student Affairs Committee meeting will be held on June 3, 2009.


Respectfully submitted by Colleen Dunne-Cascio.


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