Eastern Oregon University

Student Affairs Committee

 April 15, 2009



Present:         Vivian Petersen, Heather Stanhope, Stephen Jenkins, Camille Consolvo, Colleen Dunne-Cascio, Hailey Wolcott, Janet Jessup, Calli Nelson,   Russell Waisanen, Casey Dreher


1. Approval of Minutes: The Minutes of the February 11, 2009 Student Affairs Committee were approved. The Minutes of the March 11, 2009 Student Affairs Committee were approved with suggested revisions. Revisions will be made to the Minutes published on the web.

2. Updates

Academic Honesty Policy – Cascio informed the committee that the Academic Honesty Policy has been put on hold until the Academic Standards Committee reviews and revises the grievance procedures. Both the Academic Honesty Policy and Grievance Procedures will be revised at the same time.

3. Announcements

OUS Legal Council Visit – Cascio indicated that OUS Legal Council, Ryan Hagemann and Cindy Starke, visited campus. During their visit Cascio and Jessup were able to discuss the Time, Place, and Manner policy. In addition, Cascio reviewed the policies currently under revision at EOU.

4. Action Items

a) Review and/or recommendation of policies:

Student Employment Policy – Consolvo gave an overview of the recent changes to the policy that reflect new employment laws. A discussion took place regarding whether or not Oregon Department of Fish and Wildlife (ODFW) was listed as an EOU partner. It was recommended that ODFW be removed from the policy. It was also suggested that ODS and OUS be removed from the partner paragraph as they are part of the OUS system and do not need to be singled out and identified. Other minor revisions were recommended. A motion was made and seconded to approve the Student Employment Policy with the recommended revisions. Motion passed.

Classroom Decorum Policy – Cascio shared the recommendation of legal council with the committee. The recommendation was to strike the policy and remove it from the student handbook because the student code of conduct covers all aspects of the policy. A discussion took place. A motion was made and seconded to strike the policy. Motion passed. Cascio will prepare the rationale behind the recommendation and forward the request to Cabinet and Faculty Senate for approval.

Medical Withdrawal Policy – Consolvo indicated that Cascio took the policy to the Academic Standards Committee for review. There were several suggested revisions made by the Academic Standards Committee that need to be discussed. Consolvo indicated that the Student Affairs subcommittee will be revisiting this matter and will bring forward the medical withdrawal policy revisions at a later date. A brief discussion took place. A question regarding the suicide issue that is addressed in the policy was asked. It was mentioned that the question will be reviewed and addressed during the subcommittee meeting.

Time, Place, and Manner Policy – Jessup mentioned that she had the opportunity to discuss the policy with legal council while they were on campus. The discussion was very enlightening and productive. A discussion took place regarding the use of “Free Speech Zone” or “Speak Out Zone”. It was mentioned that this policy only governs student behavior. Jessup will make the recommended revisions and submit to Cascio to submit to legal council for review. It is anticipated that the revised policy will be submitted at the May meeting.

5. Club Advisor Role Checksheet – Wolcott shared feedback she received regarding the checksheet. It was mentioned that this checksheet would be implemented fall 2009 as a “requirement” for all clubs. A discussion took place. A motion was made and seconded to move forward with the requirement and to approve the checksheet. Motion passed.

6. Student Health Fee rates – Consolvo mentioned that the student health fee rate will be $125 and the student health insurance will be $39 for fall term 2009.A discussion took place regarding the reduction in services as a result of the fiscal reductions that have occurred, in addition to the low on-campus enrollment.

7. Spring meeting dates and times – it was determined that the next two meetings would be held on May 13 and June 3, 2009, at the same time (3-5).

8. Information Items

Final Room and Board Fees – Jenkins indicated that what is being sent to the Board for approval is a reduction in rates (16-24%). A discussion took place regarding the difference between flex dollars and meal plan.


Meeting adjourned at 4:45 p.m. The next Student Affairs Committee will be held on May 13, 2009.



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