Eastern Oregon University

University Council Student Affairs Committee

January 15, 2010



Present:  Tawnya Lubbes, Christy Oliveri, Patti Girrard, Stephen Jenkins, Colleen Dunne-Cascio, Hailey Wolcott, Russell Waisanen, An Do, Emma Winkelman, Chris Heidbrink


  1. Approval of Minutes – the Minutes of the December 3, 2009 minutes were approved
  2. Committee Membership Revisions – the updated membership list was distributed. A brief discussion took place regarding student members of the committee and the adjustments being made.
  3. Action Items
    1. Schedule meeting dates and times – it was determined that the meetings would be held on the first and third Friday of the month through winter term (February 5 and 19, March 15).
    2. Reschedule Student Hearings Committee training – Cascio indicated that due to a schedule conflict the training needs to be rescheduled. A tentative date will be distributed to the committee via email and discussed at the next Student Affairs Committee meeting.
  4. Updates
    1. Medical Withdrawal Policy – Jenkins shared concerns from legal council regarding the Medical Withdrawal Policy. The most paramount concern of legal council is student privacy – faculty do not have a legitimate “need to know” why a student withdraws nor do they have the “expertise” to determine if a student with medical issues warrants withdrawal. Further discussion took place regarding other revisions to the policy.
  5. Information Items
    1. Higher Education Act (HEA) and Clery Report – an overview of the new reporting guidelines and requirements was shared with the committee. It was mentioned that the new requirements includes additional reporting criteria for Hate Crimes, Emergency Response and Evacuation Procedures, Missing Student Notification, and Fire Safety procedures that includes fire statistics and fire log reporting. Current campus policies will be reviewed and revised to meet the new guidelines and new policies will be drafted as needed.
      1. Missing Person Policy – this policy has been developed utilizing the guidelines defined by the HEA. Jenkins gave an overview of the policy. It was mentioned that the residence hall application will have a location for students to identify an emergency contact next year.
    2. Military Active Duty Policy – Cascio indicated that a Military Active Duty Policy that provides guidelines for accommodating students that are in the military, called to active duty during the term (long or short term duty) and will miss classes be developed. Cascio solicited assistance with the development of the policy. Oliveri volunteered to assist.
    3. University Student Health Insurance Forums – two student Forums will be held on February 1, 2010. One at noon in the Hoke Main Lounge and one at 4:00 p.m., also in Hoke Main Lounge. A representative from Wells Fargo will present the information and answer student questions.
    4. Residence Life Contract Revisions – Jenkins provided the committee members with the proposed revisions to the contract. A discussion took place. It was recommended that in Section IV. Guests #2 the word “room” be added to the statement to read “in any residence hall room.” It was also recommended that in the Conduct section #10 that shared space be identified/clarified to maybe “with in room or suite.”


Meeting adjourned at 4:30 p.m. The next Student Affairs Committee meeting will be held on February 5, 2010.


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