Eastern Oregon University

Student Affairs Committee

January 14, 2009



Present:              Doug Briney, Kris Olson, Vivian Petersen, Heather Stanhope, Patti Girrard, Stephen Jenkins, Camille Consolvo, Colleen Dunne-Cascio, Hailey Wolcott, Janet Jessup, Russell Waisanen, Ashley Cogburn, Calli Nelson


1. Approval of Minutes

The Minutes of the November 20, 2008 Student Affairs Committee meeting were discussed. A question was posed regarding the timeline for the Time, Place, and Manner (TPM) policy revision. It was determined that the proposed revision timeline is the end of winter term. A motion was made and seconded to approve the minutes of the November 20, 2008 meeting with the addition of the TPM timeline.


2. Committee Updates

a. Committee Membership – a discussion took place regarding the Constitution and Bylaws revisions of the Student Affairs Committee. It was confirmed that the Student Affairs Committee shall remain under the Office of Student Affairs (not the Student Life Center). In addition, the revision to have a representative from the Division of Enrollment Services (ES) is accurate. Cascio will request a representative be appointed by ES.

b. Website Updates – all website revisions discussed during the previous Student Affairs Committee were completed.

3. Old Business

a. Student Hearings Committee training – a discussion took place regarding the training that took place on January 9, 2009. It was mentioned that the training was fun and informative.

b. Time, Place, and Manner Policy – Jessup will bring forward a draft of the policy to the next meeting. It was suggested that we contact legal council and ask for some legal guidelines to go by until legal council can meet with EOU regarding the policy. Cascio will contact legal council regarding this matter.

c. Medical Withdrawal (MWD) Policy – it was mentioned that the Academic Standards Committee and the Student Affairs Committee are looking at how the MWD policy is being applied. Briney indicated that the Academic Standards Committee is currently discussing the general withdrawal policy, of which the outcome may affect the MWD policy revisions. It was also mentioned that concern has been expressed with regard to grade change issues and the MWD policy. Briney further indicated that the Voluntary MWD policy could become a moot point. Cascio will be attending the next Academic Standards Committee to discuss the MWD policy. A question was posed as to whether or not the Student Affairs Committee should appoint a subcommittee to review this policy. It was determined unnecessary. Once the MWD policy has been drafted, the policy will be brought forward to the Student Affairs Committee for review and consultation.

4. New Business

a. Student Leadership Program advisor role checksheet – Wolcott gave an overview of the proposed requirement to update the club advisor role checksheet. It was mentioned that the objective is to insure that everyone know their role and the revision is intended to make it a requirement to be filled out and submitted at the time clubs/orgs submit their intent to be active – on an annual basis. It is also intended to facilitate communication and conversation and build relationships. The signature of agreement is on the intent to activate form. For faculty, the question is – what is their level of involvement? It is important for the faculty advisor and club members are on the same page. It was suggested that the document be sent to the club list serve and solicit feedback and then return to the Student Affairs Committee for an update and approval.

5. Information Items

a. Housing – Monday and Tuesday of this week a housing consultant, Dr. Janz, was on campus to meet with students, faculty, staff, and administration regarding boosting the bottom line for housing with regard to funding. The final report should be submitted to EOU within 30 days. A discussion took place regarding the consultants visit. A question was asked as to whether or the live-in policy is consistent across the OUS campuses. It is not. Currently only EOU and WOU have the requirement. However, it is not uncommon to have a requirement.  It was also asked if Ambassadors discuss the benefits of living on campus. Yes, they highlight rooms when they give tours and discuss the benefits of living on campus with the visitors. The live-in requirement is discussed at a different point in the campus visit. Further discussion took place regarding possibilities for enhancements with regard to activities, themed floors, academic assistance, librarian visits, living/learning environments, tutoring in the residence halls, and reopening Hunt took place.

6. For the Good of the Order

a. Student Leadership Program – Wolcott indicated that the first training session for the National Society for Leadership and Success will take place on February 10, 2009 at 3:00 p.m. in Hoke 309.

b. Downtown Project – it was mentioned that the kickoff of the economic development plan for La Grande will be on January 22, 2009.

c. Martin Luther King Week – there are many activities occurring on campus that include a march and dinner on Sunday evening.

d. Basketball events take place Monday, Friday and Saturday of this week

e. Student Job and Internship Fair takes place on Wednesday, January 21 from 10-12 p.m. in the Hoke Foyer.


The Student Affairs Committee meeting was adjourned at 4:35 p.m.


The next Student Affairs Committee meeting will be held on February 11, 2009 at 3:00 p.m. in Hoke 301.


Submitted by Colleen Dunne-Cascio

Approved on February 11, 2009


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