The mission of the Safety Committee is to bring all Eastern Oregon University employees together to achieve and maintain a safe, healthful workplace. To bring EOU faculty, staff, partners, and students together in a non-adversarial, cooperative effort to promote safety and health in each workplace.<\/p>\n\n\n\n
The name of this committee is the Eastern Oregon University Safety Committee.<\/p>\n\n\n\n
The mission of the Safety Committee is to bring all Eastern Oregon University employees together to achieve and maintain a safe, healthful workplace. To bring EOU faculty, staff, partners, and students together in a non-adversarial, cooperative effort to promote safety and health in each workplace.<\/p>\n\n\n\n
The Safety Committee will work to eliminate workplace injuries and illnesses by involving employees and managers in the process of identifying hazards and suggesting every reasonable precaution to prevent them. The Safety Committee will advise management on safety and health issues and safe work practices. It will also provide leadership in protecting the safety and health of the students, faculty, staff, and guests of EOU.<\/p>\n\n\n\n
The Safety Committee has the following objectives:<\/p>\n\n\n\n
The safety committee will have up to 19 voting representatives. Four representatives will represent the classified staff, three will represent Administrative Professionals, four will represent the faculty, one will represent the Safety & Security staff, and one will represent the students.<\/p>\n\n\n\n
Employee representatives will be nominated by the SEIU. Administrative professionals will be selected by the Vice President of Finance and Administration. Faculty representatives will be nominated by the colleges, with one member coming from each college. The student representative will be nominated by ASEOU.<\/p>\n\n\n\n
Additionally, a representative from Head Start, Facilities & Planning, Residence Life, ODFW, OHSU, and OSU Ag will be invited to attend committee meetings as voting members if they so choose.<\/p>\n\n\n\n
All members are appointed by the VP of Finance and Administration. Committee membership will be reviewed annually each May with recommendations made to the VP for Finance and Administration. Changes to the committee membership will be effective July 1st.<\/p>\n\n\n\n
Committee membership is expected to last two years, with exceptions allowed for other duties\/obligations. Committee members may exceed the two-year tenure upon request. Vacancies may be filled at any time during a regular term, to complete the term of the vacating member.<\/p>\n\n\n\n
The safety committee will have three officers: a chair, a vice-chair, and a recorder. Each will be selected by a vote of the committee.<\/p>\n\n\n\n
The chair, vice-chair, and recorder will each serve two-year terms and may serve multiple terms, if willing and if voted on by the membership.<\/p>\n\n\n\n
The election of a new chair, vice-chair, and recorder will be held during the May committee meeting in which the incumbent\u2019s term expires. If the chair or vice-chair leaves office before the term expires, an election will be held during the next scheduled safety committee meeting; the elected officer will serve for the remainder of the term.<\/p>\n\n\n\n
New representatives will receive training in safety committee functions, hazard identification, and procedures for investigating accidents as deemed necessary by the safety committee. Training is available through Safe Colleges online courses.<\/p>\n\n\n\n
The vice chair shall be responsible for contacting the Director of IT with a list of committee members needing Accident Investigation and Safety Committee Operations (located under the environmental subsection), as well as Hazard Identification Training (located under the policy subsection) assigned.<\/p>\n\n\n\n
The safety committee will meet no less than once a month at a time and place as set by the committee. Each representative will attend regularly scheduled safety committee meetings and participate in other committee activities.<\/p>\n\n\n\n
The agenda will state the order in which the safety committee conducts its business. The agenda also will include the following when applicable:<\/p>\n\n\n\n
Minutes will be recorded at each safety committee meeting and be distributed via the Safety Committee website to all company employees. Minutes will include:<\/p>\n\n\n\n
All minutes will be posted to the Safety Committee website for viewing by the public. All minutes, inspections, evaluations, and recommendations will be housed in the EOU Safety Committee drive for record retention.<\/p>\n\n\n\n
Fifty percent plus one voting representative shall constitute a quorum. A majority vote of voting members is required to approve all safety-committee decisions. If a quorum is not present during the time of the committee meeting, a vote will be sent out digitally with a summary of the topic for all members. Issues not resolved by majority vote will be forwarded to management for resolution or may be tabled to allow for additional discussion at the next scheduled meeting.<\/p>\n\n\n\n
The safety committee will encourage employees to identify health and safety hazards in the workplace. These concerns will be reported and logged using the Safety Concern Form found on the Safety and Security web page. Concerns raised by employees will be presented to the committee by the director of Safety and Security or a designated representative.<\/p>\n\n\n\n
The committee will review new concerns at the next regularly scheduled monthly meeting and make recommendations to address the concern if the concern has not already been resolved.<\/p>\n\n\n\n
The electronic \u201cSafety Concern Form\u201d will serve as the safety log of all employee-reported safety concerns and will be maintained by the director of Safety and Security for a minimum of three years.<\/p>\n\n\n\n
The Safety Concern Form should include the date received, the date the concern was resolved, and if not resolved, what was the recommendation to management to handle the concern. The Director of Safety and Security will submit an annual report of that year\u2019s safety concerns to the full committee at the monthly December meeting. The Safety Committee will retain this log in the Safety Committee Drive for record retention.<\/p>\n\n\n\n
Safety Concern Forms are received by the Director of Safety and Security and categorized as urgent or not urgent. The concerns that are declared urgent are immediately forwarded to facilities for repair and reported to the Safety Committee at the next scheduled meeting.<\/p>\n\n\n\n
Non-urgent concerns will be presented at the next scheduled meeting. The committee will present a recommendation for the unresolved concern to the Director of Safety and Security. Within 30 days of receiving the recommendations, Campus Safety and Security will respond to the committee indicating acceptance, rejection, or modification of the recommendations.<\/p>\n\n\n\n
Incidents and accidents will be reported electronically on the \u201cReport and Accident Form\u201d found on the Safety & Security webpage. The reported accidents are received by the Director of Safety & Security.<\/p>\n\n\n\n
Upon receiving the incident or accident report, the Director of Safety & Security will assign the accident to a security employee who has been trained in incident and accident investigations. The committee will provide recommendations to Campus Safety and Security for eliminating or controlling hazards.<\/p>\n\n\n\n
Completed investigations will be maintained by the Director of Safety and Security for a minimum of three years. The Director of Safety and Security will submit an annual report of that year\u2019s incidents and accidents to the full committee at the monthly December meeting. The Safety Committee will retain this log in the Safety Committee Drive.<\/p>\n\n\n\n
The EOU campus is required to undergo a hazard identification inspection by the safety committee annually. The campus will be divided into multiple zones and inspected quarterly.<\/p>\n\n\n\n
The committee will create a workplace inspection sub-committee that is responsible for conducting the safety inspection and reporting findings to the committee. Duties and procedures of the inspection subcommittee can be found in later subsections of these bylaws.<\/p>\n\n\n\n
Once the committee has reviewed written reports, including accident investigations, hazard identifications, and light walks, all recommendations for eliminating and controlling hazards will be documented within the report and sent to management including but not limited to the Director of Safety and Security, the Director of Facilities, the VP of Finance, and Risk Management.<\/p>\n\n\n\n
Within 30 days of receiving the written report, management will respond in writing to the committee, indicating acceptance, rejection, or proposed modification of the recommendations.<\/p>\n\n\n\n
The safety committee will establish three subcommittees: a campus hazard identification subcommittee, a light walk subcommittee, and a campus training subcommittee.<\/p>\n\n\n\n
Membership on each committee and the length of service will be decided by the full safety committee. Each safety committee member must participate on at least one subcommittee for the duration of their tenure.<\/p>\n\n\n\n
The Campus Hazard Identification subcommittee will be made up of an inspection coordinator, an inspection vice coordinator, and 8 inspectors.<\/p>\n\n\n\n
The inspectors are responsible for:<\/p>\n\n\n\n
The Light Walk subcommittee will be made up of a light walk coordinator, inspectors, and campus volunteers.<\/p>\n\n\n\n
The Campus Training subcommittee will be made up of a coordinator and an assistant coordinator.<\/p>\n\n\n\n
Adopted by the committee on November 4, 2024.<\/p>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"
The mission of the Safety Committee is to bring all Eastern Oregon University employees together to achieve and maintain a safe, healthful workplace. To bring EOU faculty, staff, partners, and students together in a non-adversarial, cooperative effort to promote safety and health in each workplace. Safety Committee Members EOU Staff & Faculty Members: Student Representatives: […]<\/p>\n","protected":false},"author":491,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-950","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.eou.edu\/safety-security\/wp-json\/wp\/v2\/pages\/950","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.eou.edu\/safety-security\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.eou.edu\/safety-security\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.eou.edu\/safety-security\/wp-json\/wp\/v2\/users\/491"}],"replies":[{"embeddable":true,"href":"https:\/\/www.eou.edu\/safety-security\/wp-json\/wp\/v2\/comments?post=950"}],"version-history":[{"count":4,"href":"https:\/\/www.eou.edu\/safety-security\/wp-json\/wp\/v2\/pages\/950\/revisions"}],"predecessor-version":[{"id":957,"href":"https:\/\/www.eou.edu\/safety-security\/wp-json\/wp\/v2\/pages\/950\/revisions\/957"}],"wp:attachment":[{"href":"https:\/\/www.eou.edu\/safety-security\/wp-json\/wp\/v2\/media?parent=950"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}