Eastern Oregon University > Payroll > Payroll Draw Policy

Payroll Draw Policy

Eastern Oregon University does not issue advance payment of wages to employees, however, after 30 days of employment, sixty percent (60%) of an employee’s earned gross wages prior to the employee’s designated payday may be authorized. A payroll draw is subject to approval by the Director of Budget and Payroll or the Vice President for Finance and Administration.  An emergency situation shall be defined as an unusual, unforeseen event or condition that requires immediate financial attention by an employee.

Emergencies include, but are not limited to the following circumstances:

1. Death in family

2. Car repair

3. Theft of funds

4. Medical Problem

Employees are limited to three (3) pay draws within a calendar year. Once the signed Payroll Draw Deduction form is received in Student Accounts, the check will be available for pickup by the next business day. In the event that a draw is requested while payroll is in process for that month, a check for reimbursement in the amount of the draw will be required and cashed upon closure of payroll.

Student employees are not eligible for pay draws. Students may apply for emergency loans through the EOU Financial Aid Office.

The following steps must be taken by the employee to process a payroll draw:

Step 1: Pick up the Payroll Draw Deduction form from Payroll. At that time, Payroll can calculate the amount allowed for the draw.

Step 2: Fill out the form with name, EOU ID number, amount of deduction (per calculation from Payroll personnel), and the reason for the draw.

Step 3: Sign the form where it says “Employee Signature”.

Step 4: Take the form to your direct supervisor for their signature.

Step 5: Take the form to the AVP of Finance and Administration for signature on the “Authorized by” line. If you are unsure where to go, Payroll can assist with directions.

Note*: If the AVP of Finance and Administration is not available, return to Payroll for more options.

Step 6: Once the signatures are collected, proceed to Student Accounts for final processing.