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Policies of Eastern Oregon University


Chapter 05 – Academic General

1.05.05      Coordinated System of Libraries

Chapter 10 – Curriculum and Instruction

1.10.05      Class Size

1.10.10      High School Initiatives Program – Instructor

1.10.15      High School Initiatives Program – Student

1.10.20      Academic Standards on Student Graders

Chapter 15 – Faculty General

1.15.05      Faculty Instructional Release Time

Chapter 20 – Registrar’s Office/Student Record Keeping

1.20.05      Residence Classification

1.20.10      Student Records

1.20.15      Academic Calendar

1.20.20      Add, Drop, Withdrawal

1.20.25      Undergraduate Transfer and Articulation

[Add approx. 30 short policies from the Academic Catalog]

Chapter 05 – Admission

2.05.05      Admission Standards Policy

2.05.10      Freshman Student Admission Requirements

2.05.15      International Student Requirements

2.05.20      Non-Admitted Student Requirements

2.05.25      Returning Student Requirements

2.05.30      Transfer Student Requirements

2.05.35      English Proficiency

2.05.40      Immunization Verification and Health History Records

Chapter 10 – Student Rights and Responsibilities

2.10.05      Student Code of Conduct

2.10.10      Academic Honesty

2.10.15      Classroom Decorum

2.10.20      Student Complaint and Grievance Procedures

Chapter 15 – Employment of Students

2.15.05      Student Employee

Chapter 20 – Residence Life and Housing

2.20.05      Residence Halls and Eocene Court

Chapter 25 – [Reserved]

2.25.05      [Reserved]

Chapter 30 – Student Health Services

2.30.05      Student Health Services

Chapter 35 – General Provisions

2.35.05     Health Insurance Requirements for Non-immigrant International Students, Study Abroad and University-Sponsored Travel Abroad

2.35.10     Medical Withdrawal

2.35.15     Military Call-Up

2.35.20     Missing Student Policy

2.35.25     Student Firefighter

Chapter 01 – General

3.01.01      Business Practices

3.01.05      Conflict of Interest

3.01.10      Internal Controls

Chapter 05 – Accounting and Financial Reporting

3.05.01      Accounting and Financial Reporting

3.05.02      Chart of Account Administration

3.05.05      Indirect Costs

3.05.10      [Reserved]

3.05.15      Inter-fund Transactions and Inter-fund Loans

3.05.20      Rentals and Leases

3.05.25      Reserve Funds

3.05.30      Designated Operations

3.05.35      Service Center Operations

3.05.40      Auxiliary Enterprise Operations

3.05.45      Cost Accounting

3.05.50      Accounting Periods

3.05.55      Sports Lottery Funds

Chapter 10 – Purchasing and Accounts Payable

3.10.01      Purchasing and Accounts Payable

3.10.05      Late Check Request Policy

3.10.06      Manual Check Guidelines

3.10.15      Non-travel Meals, Refreshments and Hospitality Expenses

3.10.20      Travel and Transportation Administration and Expenses

3.10.21      Moving Expenses

3.10.25      Procurement Cards and Corporate Cards

3.10.40      Employee Recognition Awards

3.10.45      Change Fund Policy

3.10.46      Petty Cash Policy

Chapter 15 – Procurement and Contracting

3.15.01      Procurement and Contracts of Goods and Services

3.15.05      Professional Consultants

Chapter 16 – Capital Construction

3.16.01      Capital Construction Procurement and Contracting

3.16.05      Retainage Processing Charges

3.16.10      Oregon’s Percent for Art

3.16.15      Design Standards

Chapter 17 – Fixed Assets

3.17.01      Fixed Asset Administration and Accounting

3.17.05      Accounting for Capital Projects

3.17.10      Non-expendable Personal Property

3.17.15      Expendable Property

3.17.20      Accounting for Real Property

3.17.30      Intangible Assets

3.17.35      Library Assets

3.17.40      Building Component Depreciation

Chapter 20 – Accounts Receivable

3.20.01      Accounting for Receivables

3.20.10      Revolving Charge Contracts

3.20.15      Collections

3.20.20      Student Fees

3.20.25      Student Exchanges

3.20.30      Staff Fee Privileges

3.20.35      Student Building Fees

3.20.40      Cash Receipts

3.20.45      Disbursements

3.20.50      [Reserved]

3.20.51      [Reserved]

3.20.60      Student Incidental Fees

3.20.65      Tuition Rates

3.20.70      Student Loan Debt Management

3.20.75      Use of Employee’s Social Security Numbers

Chapter 25 – Treasury Management

3.25.01     Treasury Management

3.25.10     Cash Funds

3.25.15     Foreign Programs and Payments

3.25.20     Advances of Federal Funds

Chapter 30 – Student Financial Aid

3.30.01      Student Financial Aid

3.30.10      Oregon Honors Scholarship Program

Chapter 35 – Research and Sponsored Programs

3.35.01      Research and Sponsored Programs

3.35.02      Basic Research Fund

3.35.05      Gift, Grant, and Contract Management

3.35.10      Time and Effort Reporting

3.35.15      Graduate Fee Remissions

3.35.20      Reporting Requirements

3.35.25      Fundraising

3.35.30      Building and Equipment Use

3.35.35      Intellectual Property

3.35.40      Venture Development Funds

Chapter 40 – Debt Financing

3.40.01      Debt Financing and Management

3.40.05      Returning Excess Bond Proceeds

3.40.10      Debt Management

3.40.15      Interest Rate Risk Management

Chapter 45 – Investment Management

3.45.01      Investment Management

3.45.010    Endowment Management

Chapter 50 – Taxation

3.50.01      Taxation

3.50.02      Taxpayer Identification Number

3.50.05      Nonresident Alien Vendor Payments

3.50.10      Vendor Tax Levies

3.50.15      UBIT

3.50.20      Tax Exempt Status

Chapter 60 – Auditing

3.60.01      Auditing Roles and Responsibilities

3.60.05      Fraud, Waste, and Abuse Reporting

Chapter 70 – Budgeting

3.70.01      Budgeting Roles and Responsibilities

3.70.05      Budget Department

3.70.10      Budget Adjustments

3.70.15      Budget Balancing

Chapter 80 – Payroll and Fringe Benefits

3.80.01      Payroll Roles and Responsibilities

3.80.05      Payroll Processing

3.80.06      Payroll Checks and Earnings Statements

3.80.07      Overpayment/Repayment Processing

3.80.10      Other Fringe Benefits

3.80.11      Presidential Housing and Travel

3.80.15      Bargained Overload Pay

3.80.20      Non-bargained and Adjunct Pay

3.80.25      Payroll Draws

3.80.30      HRIS Reconciliations

3.80.35      Personnel-Payroll Index

Chapter 01 – Risk Management and Insurance

4.01.10      Risk Management

4.01.05      Insurance

Chapter 05 – Safety and Security Services

4.05.01      Parking and Vehicular Traffic

4.05.05      Appeals

4.05.10      Towing/Immobilizing Vehicles

4.05.15      Vehicle Safety Rule

Chapter 10 – Information Technology

4.10.05      Acceptable Use of University Resources

4.10.10      Asset Inventory and Replacement Policy

4.10.15      Audio/Visual/Media Services Access and Use Policy

4.10.20      Copyright and File Sharing Penalties

4.10.25      Data Center Access Policy

4.10.30      Disposal of Information Technology Equipment

4.10.35      Electronic Commerce and Customer Privacy Policy

4.10.40      Email Retention Policy

4.10.45      Email Use Policy

4.10.50      Graduate and Retiree Support Policy

4.10.55      HEOA Implementation Policy

4.10.60      Information Security

4.10.65      Internet Usage Policy

4.10.70      Mobile Media and Access Policy

4.10.75      Password Policy

4.10.80      Remote Access Policy

4.10.85      Server Security Policy

4.10.90      Software Installation Policy

4.10.95      Workstation Policy

4.10.100      Telework Policy

Chapter 15 – Facilities Management

4.15.01      Facilities Management

4.15.05      Real Property, Facility, and Campus Planning

Chapter 05 – Recruitment and Equal Employment Opportunity

5.05.05      Recruitment Policy for Classified Staff and Administrative Professionals

5.05.10      Recruitment Policy for Faculty

5.05.15      Policy on Employment of More than One Member of the Household

5.05.20      Dual Career Policy

5.05.25      Nepotism Policy

5.05.30      Criminal Background Check Policy

Chapter 10 – Employee Classification and Compensation

5.10.05      Academic Employee Classification and Compensation Policy

5.10.10      Faculty Appointment Policy

5.10.15      Policy on Terms of Service and Working Hours of Faculty

5.10.20      Tenure and Promotion Policy

5.10.25      Post Tenure Review Policy

5.10.30      Policy on Conditions of Employment on Gift, Grant and Contract Funds

5.10.35      Inclement Weather Policy

Chapter 15 – Outside Employment

5.15.05      Policy on Outside Activities, Related Compensation, and Conflict of Interest

Chapter 20 – Benefits and Insurance

5.20.05      Holidays Policy

5.20.10      Vacations Policy

5.20.15      Policy on Participation in a Voluntary FTE Reduction Program

5.20.20      Policy on Career Support Program for Unclassified Employees

5.20.25      Administrative Professionals Celebrated Career Honor Policy

5.20.30      Appointment of Faculty Emeriti Statuses Policy

Chapter 25 – Time-off and Leave

5.25.05      [open for future use]

5.25.10      Sick Leave Policy

5.25.15      Policy on Sick Leave Plan for Academic Personnel

5.25.20      Policy on Transfer of Accumulated, Unused Sick Leave

5.25.25      Policy on Absence due to Illness

5.25.30      Fellowship Leave Policy

5.25.35      Sabbatical Leave Policy

5.25.40      Career Development Leave Policy

Chapter 30 – Performance Management and Professional Development

05.30.05    Educational/Developmental Policy

05.30.10    Triennial Reviews of Senior Leadership Policy

Chapter 35 – Separation

5.35.05      Resignations and Terminations Policy

Chapter 40 – Employee Records

5.40.05      Employee Records Policy 

Chapter 05 – Prohibition on Illegal Discrimination

6.05.05      Affirmative Action and Anti-Discrimination Policy

6.05.10      Policy Prohibiting Illegal Discrimination Affecting Students

6.05.15      Sexual Harassment Policy

6.05.20      Consensual Relationship Policy

6.05.25      Religious Activities Policy

6.05.30      Service and Support Animal Policy

Chapter 10 – Conduct Proscribed Generally

6.10.05      Proscribed Conduct Policy

6.10.10      [Reserved]

6.10.15      Policy on Alcohol and Other Drugs

6.10.20      Animals on Campus Policy

6.10.25      Firearms Policy

6.10.30      Smoke and Tobacco Free Campus Policy

Chapter 15 – Speech, Expression, and Political Activities

6.15.05      Academic Freedom Policy

6.15.10      Political Activities Policy

6.15.15      Public Demonstrations Policy

Chapter 20 – Adoption of Authoritative Statements

6.20.05      Policy on University Policies (EOU)

Chapter 25 – University Advancement and Communications

6.25.05      Crisis and Issues Management Policy

6.25.10      News Service Media Relations Policy

6.25.15      Advertising Policy

6.25.20      Fundraising Advertising Policy

6.25.25      Publications Policy

6.25.30      University Property Naming Policy

Chapter 30 – University Athletics

6.30.05      Athletics Code of Ethics Policy

6.30.10      Student Athlete Code of Conduct

6.30.15      Policy on Athletic Division Gifts, Donations, and Fundraisers