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General Rule: If an employee was at least .75 FTE over the past 12 months, they are most likely considered full-time for ACA purposes (contact Employee Benefits to verify an employee’s ACA status)
PEBB Benefits Eligibility: Classified or Unclassified in a benefits eligible position at .50+ FTE for at least 90 days.
Employees subject to the ACA: All employees (hourly or salaried) are subject to the ACA – Classified, Unclassified, temporary, seasonal, undergraduate and graduate students. Exception – Federal work-study hours are not counted for ACA purposes.
Measurement Period that applies:
Stability Period: The 12 month period of time following the measurement period in which benefits may be guaranteed regardless of hours worked if the employee was determined to be ACA Full-time and remains employed. A leave of absence is considered continued employment.
ACA Full-time Employee:
ACA Variable Hour Employee: At the time of hire it cannot be reasonably determined if the employee will work an average of 30+ hours per week or 130+ hours per month. The employee’s hours are expected to fluctuate; hours may at certain times exceed 30 hours per week or 130 hours per month, but not on a regular or ongoing basis. Example: Temporary Service (TS) employee.
Establishing FTE for Salaried Term-by-Term Faculty:
Establishing FTE for Hourly Employees (classified or unclassified): Should always take into account the employee’s expected work hours.
ACA Hiring Intent – New Employees: Hiring intent determines the ACA status for new employee. Consider:
Returning Retiree: An employee returning in a postretirement position (TS or AW) will be eligible for health insurance during the current stability period, if they met the ACA average hours during the measurement period. Eligibility for insurance is regardless of hours worked and/or FTE (AW at .10 FTE; TS working 5 hours per week).
Temporary (TS) Employees: Temporary employees will be benefits eligible if they are expected to work 30+ hours per week or 130+ hours per month.
Student Employees: Student employees are subject to the ACA and their hours will be monitored to determine benefit eligibility under the ACA.
ACA Penalties: EOU may be subject to penalties if coverage is not offered to an employee that is considered full-time for ACA purposes. Penalties may include:
Examples: Assumption: employee is determined to be ACA Full-time during the Standard Measurement Period (Oct 2013 – Sept 2014)
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Human Resources Eastern Oregon University One University Boulevard La Grande, OR 97850-2899 Phone: (541) 962-3548 E-Mail: hr@eou.edu