This form begins the process of club\/organization recognition as a represented group for Eastern Oregon University. Clubs and organizations must submit the Intent To Be Active Form annually prior to reserving rooms and event space, utilizing financial accounts and requesting funds, holding events, etc. All student clubs\/organizations are required to complete the process annually. Groups seeking recognition must submit the Intent to be Active no later than the end of March. Go to form<\/a><\/strong>.<\/p>\n\n\n\n Clubs\/Organizations should complete this form for any event (including fundraisers) specific to their group prior to advertising for the event. The form will allow the Center for Student Involvement an opportunity to direct information to each event coordinator and ensure a smooth process toward a successful event. Go to form<\/a><\/strong>.<\/p>\n\n\n\n EOU Acknowledge of Risk & Waiver of Liability<\/a><\/p>\n\n\n\n EOU Acknowledgement of Risk & Waiver of Liability (Group)<\/a><\/p>\n\n\n\n Off-Campus Food Request<\/a><\/p>\n\n\n\n Any group wishing to bring any type of food from off-campus must submit this form.<\/p>\n\n\n\n Poster Printing Order Request<\/a><\/p>\n\n\n\n Special Event Notification\/Permit<\/a><\/p>\n\n\n\n Any group wishing to hold an event outside should request a permit through the La Grande Police Department.<\/p>\n\n\n\n Temporary Restaurant License<\/a><\/p>\n\n\n\n Cash Box Request Form<\/a> (Short Term Change Fund)<\/p>\n\n\n\n Clubs\/Organizations interested in requesting a cash box for their event need to submit this form to the Center for Student Involvement. Requests need to be submitted three working days in advance. All funds and event revenue must be returned by the second business day following the event to the Center for Student Involvement.<\/p>\n\n\n\n Club\/Organization Reimbursement Form<\/a><\/p>\n\n\n\n This form is used for any approved purchases requested for club\/organization reimbursement.<\/p>\n\n\n\n Raffle Form<\/a><\/p>\n\n\n\n Any club and\/or organization who wishes to hold a raffle must review the attach documentation and submit to the Center for Student Involvement for review prior to holding any raffle.<\/p>\n\n\n\n Substitute W-9<\/a><\/p>\n\n\n\n Vendors providing products and\/or services to EOU must complete the substitute W-9 section prior to receiving payment.<\/p>\n\n\n\n New Club Grant<\/a><\/p>\n\n\n\n Any new club that was activated prior to the spring term of that academic year is eligible to apply for funding. Please see specific criteria within the form.<\/p>\n\n\n\n Senate Allocations Request<\/a><\/p>\n\n\n\n Clubs may request funding for specific functions by submitting a request for Senate Allocations. Senate Allocations approves proposals every term (excluding summer) with proposals due the Friday of 3rd week & 7th week.<\/p>\n\n\n\n Vending Committee Request<\/a><\/p>\n\n\n\n The purpose of the Food Vending Committee is to disburse the profits made from all campus snack and drink vending machines that are deposited into the Food Vending Committee account.<\/p>\n\n\n\n The committee will make allocations to any campus organization, faculty or student based on specific criteria. Funds must be requested at least two weeks prior to the event taking place. Requests made beyond that time will be automatically denied. Due to the number of requests, $750 or 25% of the proposed budget, whichever is less, will be the most that is funded for any one event. Exceptions will be considered for events that have a high attendance and\/or multiple events within the proposal.<\/p>\n\n\n\n SFC Budget Request<\/a><\/p>\n\n\n\n Advisor Handbook<\/a><\/p>\n\n\n\n Student Group Manual<\/a> – Updated 11.2025<\/p>\n\n\n\n Club Sports Handbook<\/a><\/p>\n\n\n\n New Student Worker (Web Time Entry) Form<\/a><\/p>\n\n\n\n Student Travel Forms<\/a><\/p>\n\n\n\n Per Diem Roster Sheet<\/a> Request for Driving Record Check<\/a> Key Request<\/a><\/p>\n\n\n\nEvent Registration Form<\/h2>\n\n\n\n
\n\n\n\nAdditional Forms & Documents<\/h2>\n\n\n\n
Event Documents<\/h3>\n\n\n\n
Financial Documents<\/h3>\n\n\n\n
Funding Requests<\/h3>\n\n\n\n
Handbooks & Manuals<\/span><\/h3>\n\n\n\n
Student Employment & Payroll<\/h3>\n\n\n\n
Travel Documents<\/h3>\n\n\n\n
Used for travel when students are receiving per diem for meals.<\/p>\n\n\n\n
This form should be used when requesting a driving record check for travel purposes and use of state vehicles. Note: It takes at last 10 working days to get records from Oregon’s DMV. Other states often take as long as six to eight weeks.<\/p>\n\n\n\nOther Documents<\/h3>\n\n\n\n