Event & Office Staff

This is a low-stress, homework-friendly position that provides structured work hours while representing the department with superior customer service. As an Event Staff member with Event & Conference Services, you’ll assist with light office tasks such as scanning documents and scheduling facilities. Occasionally, you may help with event setup and breakdown. This role offers a flexible and quiet work environment, making it a great opportunity to gain office experience while balancing work and school.

Supervisors Name & Title	Kris Martens, Event & Conference Services Manager
Student Job Title	Event Staff
Department	Event & Conference Services
Position Funding	Federal Work Study-funded position
Number of Student Positions	Multiple
Job Category	Student employee
Wage & Job Level	$13.70 ; Level 1
Job Location	On-campus, in-person
Job Duration	Spring Term
Type of work schedule	Flexible schedule – agreed upon
Estimated numbers of hours per week	10-15 Hours/week
Experiential Learning:	Students will learn about event management, office systems, and facility scheduling. This role provides exposure to the behind-the-scenes logistics of event planning, including setup, breakdown, and coordinating facility reservations. These skills are transferable to careers in hospitality, operations, and administrative roles.
Professional Development:	Students will receive training in scheduling software and Google Suite, preparing them for roles that require organizational and technical skills. The supervisor will provide coaching and guidance to support professional growth throughout the role.
Summary of Job Duties/Responsibilities/Essential Functions:	– Assist with event setup and breakdown as needed. – Scan and organize documents to maintain digital records. – Coordinate facility scheduling using designated software (training provided). – Provide general office support, including organizing files and assisting with administrative tasks. – Maintain professionalism and accuracy in all assigned tasks. – Maintain and update your own resume during the course of employment, ensuring it is professional and ready for future job applications by the end of the position.
Minimum Qualifications:	– Must be in good academic standing (2.0 GPA or higher). – Must have Federal Work Study eligibility. – Demonstrable attention to detail and ability to complete tasks accurately. – Viable examples of working independently and staying on task. – Basic competency with office technology (scanners, computers, Google Suite preferred but not required).
Preferred Qualifications:	– Previous experience in event setup or facility coordination. – Entry-level professional competency with Google Suite (Docs, Sheets, Calendar).
Desired Knowledge, Skills & Abilities:	– Attention to detail and problem-solving skills. – Willingness to learn new systems and processes. – Ability to lift and move equipment as needed for event setup
Required Application Material:	Intro/Cover Letter
Send Application Materials To:	Kris Martens, Event & Conference Services Manager; kmartens@eou.edu
Job Opening Date:	03/20/2025
Job Closing Date:	Open Until Filled
First Day of Application Review:	04/01/2025
Estimated Start Date:	04/07/2025
Special Message	Eastern Oregon University is an EEO Employer and welcome applications from women, members of historically underrepresented minority groups, US Veterans, and persons with disabilities. EOU is committed to providing equal opportunity in its recruitment, admissions, educational programs, activities and employment without illegal discrimination on the basis of age, color, disability, national origin, race, marital status, religion, sex, sexual orientation, gender identity, gender expression or any status as protected by state or federal law.
Position Description (PDF)