{"id":474,"date":"2012-08-20T18:27:15","date_gmt":"2012-08-20T18:27:15","guid":{"rendered":"https:\/\/www.eou.edu\/busserv\/?page_id=474"},"modified":"2026-04-16T12:58:40","modified_gmt":"2026-04-16T19:58:40","slug":"accounts-payable-documents-forms-and-policies","status":"publish","type":"page","link":"https:\/\/www.eou.edu\/busserv\/accounts-payable-documents-forms-and-policies\/","title":{"rendered":"Accounts Payable &#8211; Documents, Forms, and Policies"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\"><strong><span style=\"text-decoration: underline\">Online Submission Forms<\/span><\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/laserfiche.eou.edu\/Forms\/Invoice-Submision-Form\">Online Invoice Submission<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/eou.tfaforms.net\/218012\">Online PSA Contract Submission<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/lf-forms.eou.edu\/Forms\/P-Card-Packet-Submission\">Online P-Card Submission<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/laserfiche.eou.edu\/Forms\/Substitute-W9-and-Direct-Deposit-Submission\">Substitute W-9 and Direct Deposit Submission<\/a>\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2023\/08\/Substitute-W-9_fillable3-1-1.pdf\">Substitute W-9<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2026\/04\/Employee-ACH_Form_2026.pdf\">Direct Deposit Form (employees and students)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2026\/04\/Vendor_ACH_2026.pdf\">Direct Deposit Form (vendors)<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"text-decoration: underline;color: #003366\"><span style=\"text-decoration: underline\">General<\/span><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2012\/08\/3.10.01-FINAL-Purchasing-Accounts-Payable.pdf\">Purchasing and Accounts Payable Policy<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2012\/08\/W-8BEN-1-1.pdf\">W-8BEN for Foreign Individuals (in lieu of Substitute W-9)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2026\/01\/2026-Tax-Exempt-Letter-W-9-1.2.26.pdf\">Tax Exempt Letter &amp; Federal W-9<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2012\/05\/Reimbursement-Request.pdf\">Reimbursement Request Form<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/forms.eou.edu\/Forms\/Club-and-Organization-Reimbursement-Request\">Club Reimbursement&nbsp;Request Form<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2012\/08\/Invoice-Voucher-2017.pdf\">Invoice Voucher (when an invoice is not available)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2012\/08\/3.10.10-FINAL-Hospitality-Entertainment-Meals-Refreshments-1.pdf\">Meal,&nbsp;Refreshment &amp; Hospitality&nbsp;Policy<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2026\/04\/Meal-Refreshment-Form.pdf\">Meal &amp; Refreshment Form<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2012\/08\/Meal-Reimbursement-Form-for-Hosting-Candidates-2-17-161.pdf\">Meal Reimbursement Form for Hosting Candidates<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2017\/06\/Course-Materials-and-Services-Fees-Overview.pdf\">Course Fee Guidelines<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2012\/08\/Replacement-Check-Form.pdf\">Replacement&nbsp;Check Form<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/laserfiche.eou.edu\/Forms\/FOAPAL-Request\">FOAPAL Request Form<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2012\/08\/JV-Template-2018.xlsx\">Journal Voucher Template<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/laserfiche.eou.edu\/Forms\/delegation-of-signature\">Delegation of Signature Authority<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/eou-accounting-codes\/\">EOU Account Codes<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"text-decoration: underline\"><span style=\"text-decoration: underline;color: #003366\">Fiscal Year-End<\/span><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2025\/05\/FYE-Training-2025.pptx\">Year-End Training<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2025\/04\/Year-End-Dates-and-Deadlines-FY25.pdf\">FY25 Fiscal Year-End Dates &amp; Deadlines<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2025\/04\/Year-End-P-Card-Calendar-2025-1.pdf\">FY25 Procurement Card Year-End Calendar<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"text-decoration: underline;color: #003366\"><span style=\"text-decoration: underline\">Contracts<\/span><\/span><span style=\"text-decoration: underline\"> &amp; Purchasing Resources<\/span><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><span style=\"color: #000000\">Policies, Forms &amp; Resources<\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2025\/11\/PSA-Form-FY26-11122025.pdf\">Personal Services Agreement<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2023\/10\/Sole-Source-Justification-Form-2022.pdf\">Sole Source Justification Form<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/tulip.ajgrms.com\/QuickQuote\/InviteConfirmation?quoteId=3de05027-5682-4cb4-8eac-309263664390\">Tulip Insurance<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2022\/08\/Risk-Waiver-of-Liability.pdf\">Risk and Waiver of Liability Form<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/oregonbuys.info\/oregonbuys-statewide-price-agreements-fall-2023?utm_campaign=OREGONBUYS%20-%20Buyer%20Marketing&amp;utm_medium=email&amp;_hsmi=277931316&amp;_hsenc=p2ANqtz--WMuJny4qyAhWnzCqvL3BOwRFs5KhwRxyzUrbS_9SPoVZ6pXqdmJTFPwG4CMUrLKP6l2ozKtxW7n3qGjHVbldLu3Lhjw&amp;utm_content=277931316&amp;utm_source=hs_email\">OREGONBUYS Statewide eProcurement System<\/a>\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2023\/10\/ActiveStatewidePA-1.xlsx\">Complete List of Statewide Price Agreements<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Solicitation Information<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2020\/10\/Evaluation-Committee-Member-Conflict-of-Interest-Template-2008.pdf\">Declaration of No Conflict of Interest Form<\/a> (to be signed by all evaluation committee members)<\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2020\/10\/RFP-Scoring-Matrix1-1.xlsx\">Scoring Matrix Template<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"text-decoration: underline;color: #003366\"><span style=\"text-decoration: underline\">Change Fund<\/span><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2012\/08\/3.10.45-FINAL-Change-Fund.pdf\">Change Fund Policy<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2012\/09\/Long-Term-Change-Fund.pdf\">Long-Term Change Fund Request<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2012\/09\/Short-Term-Change-Fund.pdf\">Short-Term Change Fund Request<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2012\/09\/Change-Fund-Log-Sheet.xls\">Change Fund Log Sheet<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span style=\"color: #000000\">Theatre Department<\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2017\/10\/Theatre-Cash-Handling-Procedures.pdf\">Theatre Cash Handling Procedures<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2017\/10\/Theatre-Ticket-Seller-Training-Form.pdf\">Theatre Ticket Seller Training Form<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span style=\"color: #000000\">Athletics Department<\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2017\/10\/Athletics-Cash-Handling-Procedures.pdf\">Athletics Cash Handling Procedures<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2017\/10\/Athletics-Ticket-Seller-Training-Form.pdf\">Athletics Ticket Seller Training Form<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"text-decoration: underline;color: #003366\"><span style=\"text-decoration: underline\">Petty Cash<\/span><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2012\/08\/3.10.45-FINAL-Change-Fund.pdf\">Petty Cash Policy<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2012\/09\/Petty-Cash-Request.pdf\">Petty Cash Refund Request Form<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"text-decoration: underline\"><span style=\"color: #003366;text-decoration: underline\">Mobile Communications<\/span><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/laserfiche.eou.edu\/Forms\/Mobile-Communications-Allowance-Agreement\">Mobile Communications Allowance Submission<\/a>\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2012\/08\/Verizon.pdf\">Example: Verizon<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2012\/08\/US-Cellular.pdf\">Example: US Cellular<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2012\/08\/Sprint.pdf\">Example: Sprint<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2012\/08\/ATT.pdf\">Example: AT&amp;T<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.eou.edu\/busserv\/files\/2012\/08\/TMobile.pdf\">Example: T-Mobile<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Online Submission Forms General Fiscal Year-End Contracts &amp; Purchasing Resources Policies, Forms &amp; Resources Solicitation Information Change Fund Theatre Department Athletics Department Petty Cash Mobile Communications<\/p>\n","protected":false},"author":126,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-474","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.eou.edu\/busserv\/wp-json\/wp\/v2\/pages\/474","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.eou.edu\/busserv\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.eou.edu\/busserv\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.eou.edu\/busserv\/wp-json\/wp\/v2\/users\/126"}],"replies":[{"embeddable":true,"href":"https:\/\/www.eou.edu\/busserv\/wp-json\/wp\/v2\/comments?post=474"}],"version-history":[{"count":448,"href":"https:\/\/www.eou.edu\/busserv\/wp-json\/wp\/v2\/pages\/474\/revisions"}],"predecessor-version":[{"id":2747,"href":"https:\/\/www.eou.edu\/busserv\/wp-json\/wp\/v2\/pages\/474\/revisions\/2747"}],"wp:attachment":[{"href":"https:\/\/www.eou.edu\/busserv\/wp-json\/wp\/v2\/media?parent=474"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}