Eastern Oregon University is a member of the Oregon University System
All charges that are to be recorded on the Banner student accounts receivable system (SIS) in FY 2010-11 must be in the Student Accounts Office by June 29th. Any charges submitted on June 30th will be entered if time allows. Contact Sandy Henry at 2-3185 if you have any questions about Accounts Receivable.
Note: If you have provided a service or materials to someone prior to June 30 but have not received payment, you have an accounts receivable that needs to be recorded in FY 2010-11. Please keep this in mind as you are receiving payments during the first part of July. Even though June 30 is our absolute deadline for entering any 2010-11 transactions through the Student Accounts Office, we can still make adjusting entries in FIS to record the transactions in the correct year. Contact Joyce De Priest 2-3838 if you have any questions about adjusting entries between fiscal years.
All cash deposits for FY 2010-11 must be received in the Student Accounts Office by 4:00 pm. Cash received on the morning of June 30th must be immediately processed and received in the Student Accounts Office by 2:00 pm on Thursday, June 30. Cash deposited after this deadline may not be posted to FY 2010-11. Contact Sandy Henry at 2-3185 if you have any questions about cash receipts. Any transactions >$100 after 6/30: notify Sandy or Joyce.
Please begin marking all invoices with "received on" dates and continue through August 12th, so we can ensure proper fiscal year posting. Early invoices still belong in FY12 if goods not received by 6/30/11.
Procurement card purchases to be charged to FY 2010-11 must be processed by June 22nd to ensure posting by June VISA statement cutoff date.
Office Max purchases to be made by June 22nd to ensure delivery prior to June 30th. Any purchases made after that date will be processed to FY 2011-12, but an adjusting entry may be required if the supply was delivered prior to June 30th.
Please contact Jolynne Spencer at 2-3377 if you have any questions about the P-card or Office Max.
Note: If at all possible, please do not make any purchases with your P-card or from Office Max between June 26th and June 30th.
All goods received and services rendered on or before June 30, 2011 must be processed in Banner FIS in FY 2010-11. The deadline for FY 2010-11 invoice input is Tuesday, July 5th. Transactions for FY 2010-11 must have the transaction date backdated to 30-JUN-2011. We encourage you to submit invoices to Accounts Payable daily from July 1 to July 5 for processing. Any FY 2010-11 invoices greater than $100 received after July 5, please contact Accounts Payable on how to process. Approvers should check their approval queue(s) at least daily to ensure timely processing.
Travel reimbursements for travel completed by June 30, 2011 should be submitted to the Accounts Payable Office for processing by noon on July 5, 2010.—with all appropriate signatures already obtained.
Contact Carrie Pollard at 2-3856 if you have any questions about travel and vendor invoices.
Payroll for June will post on July 1, 2010. Please review your indexes to determine if any payroll adjustments/redistributions are needed. Payroll distribution forms must be submitted to Angie Scott no later than July 5, 2011 so that she has time to enter the adjustments and get them posted to period 12.
If you have any questions, please call Angie Scott at 2-3634.
We are required by OUS to report all Lease Obligations. Please send a list of all active leases that you currently have (FY 2010-11 and prior) to Joyce De Priest by Tuesday, July 5 or sooner if possible.
Journal vouchers for period 12, including interdepartmental charges, must be input by noon on July 6, 2011.
Journal vouchers must be dated 30-JUN-2011 or prior to be posted to period 12.
Transactions between EOU and other OUS institutions are processed by inter-institutional JV. All paperwork for inter-institutional JV's must be submitted to Joyce De Priest by Wednesday, July 6.
Contact Joyce De Priest at 2-3838 if you have any questions about inter-institutional JV's.
Purchase orders cannot be rolled over into the next fiscal year. All FY 2010-11 Purchase Orders remaining open after final invoice processing will be liquidated by Finance & Administration Office on Monday, July 11.
All remaining payroll encumbrances for FY 2010-11 will automatically be liquidated after the June payroll posts. Please DO NOT input a JV to liquidate unneeded FY 2010-11 encumbrances.
Period 14 is the period between the close of period 12 and the final closing of FY 2010-11 which is July 13-July 26. This period is used to make final adjusting entries. There will be a limited number of users that will be allowed to make entries to period 14.
If you have nay questions please call Joyce De Priest at 2-3838.
Eastern Oregon University - One University Boulevard - La Grande, OR 97850-2899 - Phone: 541-962-3672