Eastern Oregon University

Tech-Fee Committee Minutes

October 17, 2000

Members Present: Cavinato, Espil, Setiadji, Buboltz, Beal, Larison. Resource members present: Cutright, Taylor

Minutes:

The tech-fee committee met on this date at 5:00PM in Inlow Hall 115 to continue reviewing policies and procedures established last year. The minutes from October 12, 2000 were approved as submitted with the following additions: Add two items to the Project Status Report idea. #8. Cost of maintenance and supplies, #9. Number of personnel hired and cost involved

Student members, Carman Setiadji, and Brandon Buboltz were introduced

Marv and Mary presented the revised “Procedure for the Submission of a Proposal”. The changes will be placed on the Tech-Fee Committee Project Application Procedure Web page in a new section called “Procedure for the Submission of a Proposal.” The revised statement was unanimously approved. (See updated web page for changes) As proposals come in, all originals will be routed to faculty co-chair. Copies will be made (paid for by Provost’s Office) and distributed to committee members at first meeting of Winter term.

Marv will update the Tech Fee Web page to reflect the changes and will also correct some grammatical errors noticed on the page. Anna will notify School of Education/Business and School of Arts & Sciences of the approved changes. Joe will be asked to notify the Division of Distance Education. Anna will send a general notice to the campus community directing them to the updated Tech Fee web page.

Patty presented proposed guidelines for Proposal Status Report based on Mary’s input at last meeting and the Proposal Submission Requirements already in place. Minor changes were suggested. It was agreed that, once approved, the guidelines for the Proposal Status Report and the proposal accounting language (developed at the March 8, 2000 meeting) will be added to the Tech Fee web page under a new major heading called “Project Reporting Requirements”. Patty will make revisions to the proposed Proposal Status Report guidelines and send them to the committee via listserv for further review and approval. Also, Bob will send the project accounting language to the committee via listerv.

It was noted that the project file required with each proposal should include the Proposal Status Report. The file should also include all accounting documentation and must be submitted to the either the faculty or student Tech Fee committee co-chair, no later than 5:00pm on Friday of the eight week of the fall term following the approval of the proposal.

Marv brought to the committee the need for an additional $126.00 to purchase of microphones for the modern-language computer lab. The committee unanimously approved the expenditure. It was agreed that in the future the committee chair can approve this type of purchase.

Next meeting date to be announced.

Meeting Adjourned at 6:10PM.

Minutes submitted by Helen Moore