Eastern Oregon University

Tech-Fee Committee Minutes

January 16, 2003

Members Present: Anna Cavinato, Bob Larison, Frederick Pratter, Mike Cannon, Darren Hendrickson, Adam Patton.

Resource members present: Patty Cutright, Anna Maria Dill, Marv Taylor

Minutes:

Tech Fee Committee met on this date at 7:00am to distribute this year’s proposals and to review the selection process for funding proposals.

Copies of this year’s proposals were distributed along with a copy of current budget amounts and a ranking sheet for the proposals. The available budget was discussed. There is $353,993.00 available for proposals this year with a $24,202.59 balance in the Equipment Replacement Account. There are 34 proposals totaling $817,503.05. Anna explained the use of the ranking sheet, emphasizing that members are not required to use it, but it might be helpful in evaluating the proposals.

Question was raised regarding the criteria for evaluating the proposals. Bob Larison stated that originally the criteria had been weighted in order of importance, with” Number of students directly affected by the proposal” being number 1 and “Cost” being number 5. The criteria is listed in order on the website, but it doesn’t specifically state that one criteria will carry more weight than another. The committee will evaluate each proposal without weighting the criteria. A decision regarding how to handle the issue in the future will be made after this proposal process has been completed.

A proposal was received from Rick Kovacic after the deadline on January 10, 2003. Explanation was given for the late submission and the committee was asked to consider it with this year’s proposals. After discussion a motion was made to not accept the proposal. The motion passed unanimously with one abstention.

Since there are so many proposals this year, and time is limited, the decision was made to only invite principal investigators of proposals that need more explanation to appear before the committee.

Members are asked to have all the proposals read before the next meeting when the decision will be made regarding which principal investigators to invite to appear before the committee.

Anna Maria Dill stressed the importance of having full participation of all the student members on the committee. Anna Cavinato has been in contact with Rachel Feierabend and she is still committed to serving on the committee. She was unable to make this meeting due to an out of town athletic activity. Adam Patton will contact Joshua Thomson to confirm that he is still interested in serving on the committee. If he is, Adam will stress the importance of his participation in the upcoming meetings. If Joshua is unable to fulfill his obligations as a committee member, the student government office will appoint a new member before the next meeting.

The next meeting is scheduled for 7:00am on January 30^th in Library 114.

Meeting Adjourned at 8:20am.

Minutes Submitted by Helen Moore