Eastern Oregon University Tech-Fee Committee
Account Allocation

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The Tech-Fee committee recommended to the Provost in Spring of 1999 that technology fee funds should be allocated in a responsible manner that will reflect the needs for maintenance of equipment and software that have been purchased by tech-fee funds and the difficulties of large scale equipment replacement as the base of student computing equipment on campus ages. The Provost approved the committee recommendation that the following allocation of technology fee funds be established in Summer of 1999 and continued thereafter:

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1. 10% of all tech-fee funds collected during the academic year will be reserved for replacement of tech-fee purchased equipment..
2. 5% of all tech-fee funds collected during the academic year will be reserved for maintenance of tech-fee purchased equipment and software.
3. All tech-fee funds collected during summer term will be reserved for replacement of tech-fee purchased equipment..

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The Maintenance Account

The maintenance Account will be utilized to maintain equipment or software that has been purchased by tech-fee dollars. This will include repairs, enhancements or upgrades of software or hardware, and replacement of components. Sponsoring organizations seeking maintenance support will contact one of the chairs of the tech-fee committee for approval. The chairs may approve small scale requests informally but larger requests will require action by the tech-fee committee and a formal request will be required. The request will describe the need, the proposed solution, and the cost and will be submitted in writing to one of the committee chairs. Maintenance requests may be made at any time during the year.

MAINTENANCE is defined as the repair of equipment to its initial capacity or capability, e.g., replacing a toner cartridge on a laser printer.  If the maintenance cost is within 5% of the project cost, it does not require Tech-Fee committee review or approval.

EQUIPMENT UPGRADE is defined as adding new components to establish a new capability, e.g., adding computer memory or a larger hard drive to improve the performance of the computer. If this cost is within 5% of the project cost, it does not require Tech-Fee committee review or approval.

SOFTWARE UPGRADE is defined as replacing existing software with a newer version of generally greater capability.  If this cost is within 5% of the project cost, it does not require Tech-Fee committee review or approval.

 

The Equipment Replacement Account

The Equipment Replacement Account (account code 23501) will be used to accumulate funds for the eventual large scale replacement of student tech-fee provided equipment.

 

Last updated by HPM 10/30/06.