Eastern Oregon University Tech-Fee Committee
Project Submission Procedures And Forms

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Procedure for submission of a proposal to the Tech Fee Committee.

1. Review the General and Specific Requirements, the Evaluation Criteria and the Tech Fee Proposal Submission Form.  If you believe you have a project that meets the proposal requirements, begin your planning. 
2. Before you invest a great deal of time in planning and proposal development, consult with your Chair, Dean or Vice President.  Make sure it fits your departmental, college, and institutional development plans.  They will have to approve your proposal before it is submitted to the Tech Fee Committee.  There are two main thrusts to your planning:  (a) justifying the technology you are proposing to use, and (b) explaining how it will create a new or enhanced technological capacity that is of direct benefit to students, is used directly by students, and improves and enriches the quality of student learning.
3. Plan to consult with the IT department whether or not you know what equipment you want, including all the associated technology (software, wiring, networks, etc.), and the initial and ongoing costs of installation, maintenance, operation, repair, replacement, etc.  The IT department will help ensure that you are proposing the right equipment, and know what it takes to install, operate and maintain it.  The IT department will have to approve your proposal before it is submitted to the Tech Fee Committee.  It is wise to discover any potential problems early in the process.
4. Complete the online Tech Fee Pre-Proposal Planning Form.  This will provide the Tech Fee Committee, Information Technology Department and the Head of your Administrative Unit a brief explanation and estimated dollar amount of your proposal.  The Pre-Proposal Planning Form is due by November 1, 2007.
5. Complete the Tech Fee Proposal Submission Form.  Carefully consider questions 1 through 8 on the application.  If you cannot answer questions 2, 3, 5 and 7 in an affirmative, convincing manner, then your proposal may not meet the general and specific proposal requirements, and you should reconsider your proposal.
6. If you have successfully worked your way through steps 1 through 5 above, and have answered questions 1 through 7 in the application, then budget questions 9 and 10 will fall together easily.  Bear in mind that Tech Fee proposal funds are limited, and we receive more proposal applications than we can fund.  Higher priority is given to proposals which (a) provide matching funds (cash or in kind) for labor, or the purchase, maintenance, operation or replacement costs of equipment, or (b) demonstrate leverage by joint proposal funding from another source.
7. You are responsible for completing the Tech Fee Proposal Submission form and obtaining necessary signatures from the appropriate chair or department head; Dean/VP; Director of IT and Director of Office of Grants and Sponsored Programs.  Once completed and signed, the Proposal Submission Form should be delivered to Helen Moore, Information Technology Department, Inlow Hall 008 prior to 5:00pm, December 12, 2007.

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Forms for submission of a proposal to the Tech Fee Committee

Tech Fee Pre-Proposal Planning Form (online)  Click Here

Tech Fee Proposal Submission Form (Word format)  Click Here

Tech Fee Proposal Submission Form (pdf) Click Here