Eastern Oregon University

Tech-Fee Committee Meeting

February 15, 2007

Members Present:   Steffany Long, Carolyn Bloyed, Steven Cheney,  Linda Fratztke, Janet Hume-Schwarz, Anna Cavinato, Brian Sather, Frederick Pratter

Resource Members Present:  Anna Maria Dill, Paul Rowan, Karen Clay, Helen Moore

Minutes from the February 8, 2007 meeting were approved as submitted.

Linda brought forward a suggestion from the Provost to create a technology steering committee.  The charge of the committee would be to develop a technological strategic plan and it would be chaired by Paul Rowan.  The Provost asked the Tech Fee Committee for input on this suggestion.  The committee was in agreement that an Information Technology Plan (strategic plan?) is a good idea.  There were differing opinions on the composition of what was dubbed a "visioning committee."  One concern is that the “visioning committee” may have a vision that diverges from what the Tech Fee Committee sees as its charge.  So, to avoid divergent paths, the Tech Fee Committee members recommend examining the possibility of a committee structure that accommodates both visioning and technology fee distribution.  Everyone was glad that Paul Rowan would be instrumental in the implementation and operation of this committee.

The Provost also asked the Tech Fee Committee to consider whether or not the Tech Fee should be increased.  EOU currently has the lowest one in the OUS; however EOU tuition and other fees are set to increase.  In general committee is opposed to increasing the Tech Fee until a technology strategic plan is in place. 

Paul informed the committee that for the most part, the Enhanced Learning Center System cameras are not functioning.  Paul would like to use the server currently being used with the cameras for some other Tech Fee project (to be determined at a later time).  The committee approved this suggestion with the understanding that the cameras would remain as a deterrent to theft and/or vandalism to the equipment. (note: this section will not go into the minutes posted on the web)

Enhanced Learning Center System cameras are not functioning for the most part.  Paul would like to use the server elsewhere since they aren't really working anyway.  Committee said okay.  (note: this section will not go in minutes posted on the web)

Kat Galloway asked to have the HP 8550 printer currently housed in the DIL moved to LH 206 to provide better security and monitoring of the printer.  She also asked that Tech Fee pay for a new printer for the DIL.  Committee okayed the request to move the printer to LH 206; however purchase of new printer would have to be submitted as a new proposal.

Individual proposals were discussed as follows:

• EOU Region Center.  Recommended for funding as revised - $10,545.00 funded as replacement, $22,525.00 as new proposal, Total $33,071.00
• Camcorders for Media Loan Library.  Recommended for funding as submitted - $12,168.50
• Loan Library Digital Still Camera Additions.  Recommended for funding without student labor component.  The current tech fee inventory position will be eliminated and tech fee will contribute 20 hours per week of student labor to the Audiovisual Department with the understanding that the Media Library will be administered by the Audiovisual Department and will be open a minimum of 20 hours per week during the academic year.  The Audiovisual Department will be in charge of hiring and training students to cover the Media Library and continue to oversee the tech fee equipment inventory process.  - $32,538.20
• Business Testing-Simulation Lab.  No commitment has been made on a room and Dean Jaeger has not firmly committed to paying for the wiring.  There was a suggestion that the three schools split the cost of the wiring.  The Provost suggested that it might be prudent to wait until the Technology Strategic Plan is in place before funding the proposal.   However, the committee is in agreement that there is an urgent need for this type of facility.  Janet will rework the proposal and ask for Dean Jaeger's signature on it before the committee goes forward.

The next Tech Fee Committee meeting is scheduled for 7:00am, Thursday February 22nd at 7:00am in the Library Conference Room (Lib 114).

Minutes submitted by Helen Moore