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Miscellaneous Deposits
A new system for depositing departmental or club funds is being implemented here at EOU. When you have funds ready for deposit, the following must be done before the funds can be brought to the cashier for deposit:
- You will need to fill out the EOU Miscellaneous Deposit Form. The form is protected, and all cells are locked except for the blanks to be filled in on form #1. When you fill in any of the blanks in form #1, the corresponding blanks in the two bottom forms will be filled in automatically.
- Count the cash, checks, and cards separately, and enter the dollar amounts into the corresponding blanks in form #1. (The total will be calculated automatically.)
- Enter the “total number” of checks and the “total number” of cards in the corresponding blanks.
- Next, enter the detail code or the index code and the account code for the deposit. If you enter a detail code, you do not need to enter an index code or account code. However, if you do not enter a detail code, you must enter both an index code and an account code. There is room to enter a deposit into up to three separate accounts. The amounts will be totaled automatically. Make sure the “Total Deposit” amount equals the “Total” amount in the top right of the form.
- Make sure you have entered the -Date -Club name, department, account name, or event -Deposit description (max. 30 characters please) -Your first and last name -Your phone or extension -Your e-mail address -Your department.
- Print and sign the form; and turn the form into the cashier with the deposit.
When you bring the form and the deposit to the cashier, the cashier will count the money in front of you. After the money is counted, the cashier will give you form #3, initialed and dated. If possible, the cashier will process the deposit at this time and give you form #2, initialed and dated, as proof the deposit has been processed. If it isn’t possible to process the deposit immediately, form #2 will be sent to you through campus mail once the deposit has been processed. A receipt number will be written on form #2. Please keep this form in a safe place for your records. The cashier will keep form #1.
If you have any questions about this form, or you need assistance with detail codes, index codes, account codes, or anything else having to do with your deposit, please call 962-3590.
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