Eastern Oregon University

Assembly Student Affairs Committee

  October 6, 2004

Minutes

 

• Welcome and Introductions:   Konnie Zacharias, Chair, welcomed everyone to the Assembly Student Affairs Committee and introductions were made.   Each committee member was given a folder with agenda item documents included.   For those members unable to attend, the folder will be forwarded to them.

 

• Committee Duties and Responsibilities:   A discussion regarding the duties and responsibilities of the committee took place. An overview of the committees previous years activities regarding the Assembly Student Affairs Committee Constitution was given.   It was agreed that someone from the committee review the table motion that took place regarding the Constitutional change that took place when brought this forward for approval.

 

It was agreed that if the committee desires to move forward with the suggested constitutional amendment to the Assembly that we move ahead with a plan that identifies the changes and the rationale for the changes.  

 

It was determined that committee members Joella DeVillier, Elizabeth Boretz, Konnie Zacharias, and Humberto Almeida would move this item forward to the various schools, with copies of the power point presentation being handed out at least two weeks prior to the discussion.   It was mentioned that the School of Arts and Sciences would meet on November 4. Elizabeth and Joella will work to get the item on the agenda.   The other schools will be contacted by Konnie and Colleen to work out a time to present this information to them.   The Committee was asked to review the proposed constitutional changes to the duties and responsibilities of the Assembly Student Affairs Committee and to submit any suggested changes to the list serve ( a-sac@eou.edu ) by Monday, October 25, 2004 and to be ready to act on this item at the November Assembly Student Affairs Committee meeting.

 

• Meeting Dates and Times:   The suggested meeting dates and time was reviewed.   The committee will meet the first Wednesday of every month in the Alumni Room from 3:30-5:00 p.m.

 

• Student Code of Conduct: A brief overview of the Committees work last year regarding the Student Code of Conduct was given.   The Committee members were asked to review the proposed changes and submit any suggested changes to the list serve ( a-sac@eou.edu ) by Monday, October 25, 2004 and to be ready to act on this item at the November Assembly Student Affairs Committee meeting.   The Student Code of Conduct will be brought forward to the next Assembly as an information/discussion item.

 

• Sexual Assault Policy and Protocol:   An overview of the Eastern Oregon University Sexual Assault program protocol was discussed.   As a result of the implementation of this program, the Sexual Assault Policy needed revised to reflect the program.   The Committee was asked to review the policy and submit changes or suggestions to the list serve ( a-sac@eou.edu ).   This item will be acted upon at the December Assembly Student Affairs Committee meeting.

 

• Academic Honesty Policy:   Elizabeth Boretz gave an overview of the charge that was given the Academic Standards Committee regarding the revisions to the Academic Honesty Policy.   That committee has completed its work and has brought it forward to the Assembly Student Affairs Committee for review and submission to the schools for review prior to it going to the Assembly for approval.   Elizabeth will work with Konnie and Colleen to get this discussion items to the schools.   The Committee was asked to review the policy and submit any suggestions or changes to the list serve ( a-sac@eou.edu ).   The Committee will discuss this item at a later meeting, but action will be taken at the January Assembly Student Affairs Committee meeting.

 

• Residence Halls Live-in Policy:   Mike Daugherty and Sheldon Nord gave an overview of the rationale and the policy.   A lengthy discussion took place regarding the age requirement and the policy itself.   Humberto will be taking this item to ASEOU for discussion and input.   The Committee was asked to review the policy and to submit any changes or suggestions to the list serve ( a-sac@eou.edu ) by Monday, October 25, 2004 and to be ready to act on this item at the November Assembly Student Affairs Committee meeting.

 

• Wake Up Program: A brief overview of this program was given.   This program will be used in conjunction with the Student Code of Conduct.   The Residence Life Office and Athletics Office will also be utilizing this program and refer alcohol violators to it.

 

• Fraternities and Sororities: Humberto gave an overview of the events that lead to the request for solicitation of a Fraternity on campus.   It was mentioned that the Director of Student Activities and the Vice President for Student Affairs were made aware of the request on Monday, September 27, 2004.

 

• For the good of the order:   It was mentioned that the Annual Security Report has been posted to the website.   A brief discussion regarding the rise in alcohol violations took place. It was mentioned that the reporting protocol has been revised, thereby increasing the number if incidents dramatically.

 

The next Assembly Student Affairs Committee meeting will be held on Wednesday, November 3, 2004 at 3:30 p.m. in the Alumni Room.