Eastern Oregon University

Student Affairs Director

Meeting Minutes

 

September 28, 2007

10:00-Noon

Inlow 201

 

Present:  Mike Daugherty, Colleen Cascio, Heather Cashell, Eric Bucks, Kathryn Shorts, Jaime Contreras, Dr. Thacher Carter, Rob Cashell, Stephen Jenkins, Danny Aynes and Ginny Elder

 

 

I.    Orientation Feedback

 

KUDOS

SUGGESTIONS

Shorter schedule is better.

Re-evaluate the purpose of the expedition as it relates to the business side of student services.

Students stayed engaged.

Financial Aid needs more time with parents.  Include a Student Accounts/Financial Aid workshop on the schedule for students and parents.  Possibly on Move In Day.

Great turn out.

Have a 5 minute safety training before Move In starts.

Having the building locations on the schedule was very helpful.

Thank you to volunteers. 

Make sure volunteers sign the volunteer service form with HR.

Parents and students were happy with move in.

Tee shirts should say Move In Crew instead of Staff.

Liked the change to a FEAT breakfast.

There was not a lot of leisure time for students to “hang out” with faculty and staff.  Create time for conversation possibly by doing a scaled down version of Eastrek.

OLs didn’t “hit the wall” as they have in the past.  They were able to maintain their enthusiasm for the duration.

There was very little faculty participation.

Make the FEAT breakfast longer.

Student Affairs group session with FEAT groups was not organized.  Possibly spend time with the OLs prior to the session to discuss expectations.

II.        Quick Guide Brochure

Mike lead a discussion regarding ways we could integrate the current Guide to Student Affairs into a new format that we could use as a tool to get the word out about the services Student Affairs has to offer.  Some suggestions were to include photos of staff, use as a handout in the FYE class and gear the brochure more toward students.  In addition, in an effort to save resources it was suggested to have the brochure as a web tool and direct students to the site for the information.   Mike asked the group if this was something they felt was worth pursuing.  The consensus was that this was not a good time to spend resources on enhancing a document that was dynamic by nature.

 

 

III.      Accreditation Update     

Danny Aynes briefly updated the group on accreditation.  He presented the directors with a Staff Profile form to fill out and return to him for each of their departments.  Also, a one page resume for each administrative faculty is required for accreditation.  Danny will need the resumes along with the staff profile form as soon as possible.

 

 

IV.      Winter Closure                

Cabinet has asked Mike to gather suggestions regarding a hard campus closure for the dates of December 17-28, 2007.  EOU employees would be encouraged to use comp time or vacation time during the closure.  While the campus is closed to the public the use of space heaters will be prohibited, staff will be encouraged to dress appropriately for cold temperatures and work in the mid-morning if possible.  Some suggestions by the group were as follows:  clearly convey why the campus is closing and give proper notification on the website for the community, students, and parents.  One other suggestion was to check into the possibility of EOU staff donating vacation time back to the University to help to reduce the reserve amount required for vacation funds.  Mike will take these suggestions to Cabinet on Monday, October 1st.

 

V.       SEM Consultant Report

Directors were provided with Mike’s summary of the SEM Report.  Mike discussed the consultant’s report with directors. Mike indicated that Cabinet was meeting on Saturday, September 28th to go over the report.  He will bring back findings and decisions from the meeting with Cabinet and report to the directors at a future meeting TBA.

 

 

 

Meeting Adjourned.