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Scantron Grading Services

This is a guide for faculty members who would like to have their tests graded with the scantron machine. It is here to educate faculty members on how scantron grading works, and to ensure that we can run the test in an efficient manner so you can get the results quickly. If your test is in Ackerman 209 by 10:00 AM, we will get them back to you by 1:00 PM the same day. Any tests dropped off after 10:00 AM will be available for pickup by 1:00 PM the next day. At this time, we can currently run these tests:

 

  • Quizzes
  • Exams
  • Finals
  • Midterms
  • Surveys

The first thing you want to do is fill out the detailed information about your test as well as your contact information on the SCANTRON GRADEBOOK FORM. This form will be provided for you in the scantron gradebook folder in the IT office. Here, you also have the chance to select which reports you would like a copy of. There are seven reports that can be printed. You can choose them all, or pick the ones that will give you the best results suited for your test. This will be located on the back of the form. You will need to fill out this form each time you submit a test for grading.

Scantron Gradebook Form

There are some specific things that students need to do on all scantron tests in order for them to run through the machine smoothly and without errors. These things include:

 

  • Use pencil only. (Tests done in pen will not be recognized by the scanner)
  • 9 digit ID number written and bubbled in. (More or less than 9 digits will cause an error, and the test will not be accepted by the machine)
  • First and last name bubbled in. (If it is only written at the top and not filled in with pencil, scantron will not accept the test)
  • Test form filled in. (If there are multiple test versions, and the student doesn’t mark their test, (A,B C or D) it will not be accepted.

Correcting  test errors can become time consuming, especially when there are multiple classes stacked for grading. Making sure students know what needs to be included before the test will help the process a lot, and you will get your tests back quicker!

Once we finish running the exam, we will send you an e-mail with an excel file attached. This file includes the student names and their scores.  Your tests and reports will then be available for pick up in Ackerman 209 after 4:00 PM. (If they made it in by 2:30 PM the same day.)

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For more information, contact the EOU IT Help Desk at (541) 962-3111 or submit a Technology Ticket.