EOU Password Guidelines

EOU Password Guidelines

Overview

Passwords are an important aspect of computer security.  A poorly chosen password may result in unauthorized access and/or exploitation of Eastern Oregon University’s resources.  All users, including contractors and vendors with access to EOU systems, are responsible for taking the appropriate steps, as outlined below, to select and secure their passwords.

 

Purpose

The purpose of this policy is to establish a standard for creation of strong passwords, the protection of those passwords, and the frequency of change.

 

Scope

The scope of this policy includes all personnel who have or are responsible for an account (or any form of access that supports or requires a password) on any system that resides at any EOU facility, has access to the EOU network, or stores any non-public EOU information.

 

Policy

General

  • All system-level passwords (e.g., root, enable, Windows Administrator, application administration accounts, etc.) must be changed on at least a quarterly basis.
  • All production system-level passwords must be part of the InfoSec administered global password management database.
  • All user-level passwords (e.g., email, web, desktop computer, etc.) must be changed at least every six months.
  • User accounts that have system-level privileges granted through group memberships or programs such as “sudo” must have a unique password from all other accounts held by that user.
  • Where SNMP is used, the community strings must be defined as something other than the standard defaults of “public,” “private” and “system” and must be different from the passwords used to log in interactively. A keyed hash must be used where available (e.g., SNMPv2).
  • All user-level and system-level passwords must conform to the guidelines described below.

Guidelines

A. General Password Construction Guidelines

All users at EOU should be aware of how to select strong passwords.

 

Strong passwords have the following characteristics:

  • Contain at least three of the five following character classes:
    • Lower case characters
    • Upper case characters
    • Numbers
    • Punctuation
    • “Special” characters (e.g. @#$%^&*()_+|~-=\`{}[]:”;’<>/ etc)
  • Contain at least fifteen alphanumeric characters.

Weak passwords have the following characteristics:

  • The password contains less than fifteen characters
  • The password is a word found in a dictionary (English or foreign)
  • The password is a common usage word such as:
    • Names of family, pets, friends, co-workers, fantasy characters, etc.
    • Computer terms and names, commands, sites, companies, hardware, software.
    • The words “EOU”, “sanjose”, “sanfran” or any derivation.
    • Birthdays and other personal information such as addresses and phone numbers.
    • Word or number patterns like aaabbb, qwerty, zyxwvuts, 123321, etc.
    • Any of the above spelled backwards.
    • Any of the above preceded or followed by a digit (e.g., secret1, 1secret)

Try to create passwords that can be easily remembered. One way to do this is create a password based on a song title, affirmation, or other phrase. For example, the phrase might be: “This May Be One Way To Remember” and the password could be: “TmB1w2R!” or “Tmb1W>r~” or some other variation.

 

(NOTE: Do not use either of these examples as passwords!)

 

Password Protection Standards

  • Always use different passwords for EOU accounts from other non-EOU access (e.g., personal ISP account, option trading, benefits, etc.).
  • Always use different passwords for various EOU access needs whenever possible.  For example, select one password for systems that use directory services (i.e. Banner, Active Directory, etc.) for authentication and another for locally authenticated access.
  • Do not share EOU passwords with anyone, including administrative assistants or secretaries. All passwords are to be treated as sensitive, confidential EOU information.
  • Passwords should never be written down or stored on-line without encryption.
  • Do not reveal a password in email, chat, or other electronic communication.
  • Do not speak about a password in front of others.
  • Do not hint at the format of a password (e.g., “my family name”)
  • Do not reveal a password on questionnaires or security forms
  • If someone demands a password, refer them to this document and direct them to the Information Security Department.
  • Always decline the use of the “Remember Password” feature of applications  (e.g., EOU Google Apps).

If an account or password compromise is suspected, report the incident to the Information Security Department.

 

Use of Passwords and Pass-phrases for Remote Access Users

Access to the Eastern Oregon University Networks via remote access is to be controlled using either a one-time password authentication or a public/private key system with a strong passphrase.

 

Pass-phrases

Pass-phrases are generally used for public/private key authentication. A public/private key system defines a mathematical relationship between the public key that is known by all, and the private key, that is known only to the user. Without the pass-phrase to “unlock” the private key, the user cannot gain access.

 

Pass-phrases are not the same as passwords. A passphrase is a longer version of a password and is, therefore, more secure. A pass-phrase is typically composed of multiple words. Because of this, a pass-phrase is more secure against “dictionary attacks.”

 

A good pass-phrase is relatively long and contains a combination of upper and lowercase letters and numeric and punctuation characters. An example of a good pass-phrase:

 

“The*?#>*@TrafficOnThe101Was*&#!#ThisMorning”

 

All of the rules above that apply to passwords apply to pass-phrases.

 

Enforcement

Any employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment. Password cracking or guessing may be performed on a periodic or random basis by the Information Technology Department or its delegates. If a password is guessed or cracked during these excersises, the user/owner will be required to change it.

 

 

For more information, contact the EOU IT Help Desk at (541) 962-3111 or submit a Technology Ticket.

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Eastern Oregon University