Health Network For Rural Schools

Staff Meeting Minutes

Tuesday April 19, 2005

8:00 am to 9:15 am

School of Nursing-Second Floor Conference Room

 

 

1.                  Present: Michelle, Selina, Patrice, Lyndall, Sue, Diane and Vicki. Karen is excused due to illness.

2.                  Welcome and coffee

3.                  Meeting called to order by Vicki at 0805.

4.                  Childhood Wellness Research: Nancy Findholt shared her plans and progress on her community based participatory childhood nutrition and fitness research. She plans to involve HNRS in the Youth Wellness Committees. The scales and height meter purchase was not funded at this time, but may be in the future.

5.                  Staff updates on activities in each school: things are pretty much status quo.

6.                  HNRS calendar review: Staff updated the calendar to reflect changes needed for May, Vicki will get these to Cathi today so the May calendar can be completed soon.

7.                  Student triage issues: staff discussed ways to ensure that provider time is used in the best way. It was suggested that counselors pre-schedule short routine sessions with students needing ongoing contact with the counselor. For example seeing a student for 10 minutes every Tuesday morning at 9:00 am to touch bases. It is fine to talk with the parent and let them know what can reasonably be provided in the schools, and make a referral for more intensive interventions.

8.                  School Clinic Billing Update: Vicki said that her goal is to trial the QuickClinic program in the schools for the month of May.

9.                  SY 05-06 calendar: he OHSU 9 month contract dates do not mesh with the HNRS school dates. We discussed the difficulty we always have with our contracts when we work more than a 9-month (40 week) contract with supplemental contracts. It was decided that HNRS would do a 9-month contract without a supplemental this next school year recognizing that the schools may need some staff to provide inservices, or sports physicals before the actual start date of our contract. Staff agreed that they would be available to provide these for the schools, and would “take back” the time after the HNRS contract starts. Vicki found that schools are starting the last week of August or first week of September and end June 1 or 2. The HNRS contract for the next school year will be August 29, 2005 to June 2, 2006

10.             QA and satisfaction surveys: We will be doing satisfaction surveys in each school again this year. Grades 5 and 8 will receive the student surveys. Parent surveys will go to parents of students in grades 3 and 4. Every teacher will receive a survey. All FRC clients will receive a survey. Diane graciously agreed to copy and distribute the surveys again this year. Thank you Diane!!  Vicki will collect surveys for Elgin, Imbler and Cove and Diane will collect them in Union and North Powder and deliver them to Vicki’s office. The surveys need to be collected by the middle of May. Vicki will use this data in evaluating the program and staff. QA forms were given to providers. Each provider needs to randomly select 10 charts to review in each of their schools (so if you have 2 schools, you will do 20 charts. The review form is very simple and it should not take more than a couple of minutes to do each chart. There are separate forms for nursing and mental health providers.  These need to be completed and turned in to Vicki by May 10. Thanks everyone!!

11.             Next meeting date and time: It was decided that we would have a retreat and potluck at Patrice’s in June. Vicki will determine some possible dates and get that information out. More information will be forthcoming.

12.             Some contracts end on May 27 (Vicki, Selina and Lyndall) and some of our contracts end on June 3 (Patrice, Michelle, Karen, Diane, Sue) this year. Vicki had previously announced that the last day for HNRS was May 27.  In light of this confusion, staff with a contract ending June 3, have the option to NOT work the week ending June 3 if they so desire. Next year we WILL all have contracts that start and end on the same dates!

13.             504 Health Plans for IEP kids: There has been some talk in the schools of using HNRS for the IEP health plans in the future. Michelle and Selina are supportive of this idea but will need more time in Union and Elgin schools to provide this. There is also some concern about training and delegation for this service in the schools. Vicki plans to speak with Mary Apple about this proposal.

14.             Meeting adjourned at 0915.

 

 

Respectfully Submitted,

Vicki Hill Brown

Vicki Hill Brown

HNRS Program Director