Eastern Oregon Head Start Policies
Policies Last Reviewed 12/2010

  1. Program Governance
  2. Program Management Systems
  3. Human Resource Management
  4. Standards of Conduct
  5. Staff Training and Development
  6. Eligibility, Recruitment, Selection, Enrollment and Attendance
  7. Student Education and Health Records
  8. Child Abuse and Neglect
  9. Child Health and Development Services
  10. Education and Early Childhood Development
  11. Disabilities Services
  12. Child Health and Safety
  13. Child Nutrition
  14. Child Mental Health
  15. Family Services
  16. Community Involvement
  17. Financial Management Systems

1.0 Program Governance (Word)

1.1 Shared Governance
1.2 Grantee Agency
1.3 Grantee Board
1.4 Policy Council
1.5 Internal Dispute Resolution
1.6 Community Grievance
1.7 Parent Center Committee
1.8 Reimbursement

2.0 Program Management Systems (Word)

2.1 Program Planning
2.2 Communication
2.3 Program Meeting and Documentation Guidelines
2.4 Record-Keeping
2.5 Reporting
2.6 Supervision and Monitoring
2.7 Record Retention Guidelines
2.8 Location of Program Records

3.0 Human Resource Management (Word)

3.1 Internal Preferred Hiring
3.2 External Hiring
3.3 Substitutes and Temporary Employee Hiring
3.4 Hiring the Head Start Director
3.5 New Staff Orientation
3.6 Probationary Period
3.7 Performance Evaluation
3.8 Employee and Volunteer Health
3.9 Compensation
3.10 Employee Benefits
3.11 Work Week
3.12 Breaks
3.13 Absences
3.14 Time Cards
3.15 Working at Home
3.16 Inclement Weather
3.17 Staff Transportation
3.18 Job Related Expenses
3.19 Personnel Records
3.20 Disciplinary Action and Termination
3.21 Employee Grievance
3.22 Separation and Clearance

4.0 Standards of Conduct (Word)

4.1 Affirmative Action and Nondiscrimination
4.2 Accessibility of Program Services and Activities
4.3 Disclosure of Criminal History
4.4 Confidentiality
4.5 Child Supervision and Guidance
4.6 Personal Conduct
4.7 Respectful Work Environment
4.8 Political Activity
4.9 Conflict of Interest
4.10 Gifts and Gratuities with Regard to Contracts
4.11 Nepotism
4.12 Maintaining a Safe Work Environment
4.13 Drug-Free Workplace
4.14 Tobacco Products

5.0 Staff Training and Development (Word)

5.1 Staff Qualifications
5.2 Staff Development Approach
5.3 Head Start Requirements for Staff Qualifications

6.0 Eligibility, Recruitment, Selection, Enrollment, and Attendance (Word)

6.1 Eligibility
6.2 Recruitment
6.3 Selection
6.4 Selection Criteria
6.5 Enrollment
6.6 Re-enrollment
6.7 Attendance

7.0 Student Education and Health Records (Word)

7.1 The Rights of Parents
7.2 Parent’s Rights of Access to Student Records
7.3 Rights of Inspection and Review of Education and Health Records
7.4 Prior Consent to Disclose Information
7.5 Directory Information
7.6 Exceptions to Prior Consent
7.7 Limitations on the Re-disclosure of Information
7.8 Challenges and Hearings
7.9 Record Keeping and Record Retention Requirements
7.10 Transfer of Student Education Records
7.11 Reckless Disclosure of Information

8.0 Child Abuse and Neglect (Word)

8.1 Identification of Child Abuse and Neglect
8.2 Response to a Child’s Injury
8.3 Reporting
8.4 Child Abuse and Neglect Training
8.5 On-Site Interview
8.6 Removal of Child from the Head Start Site
8.7 Protected Child

9.0 Child Health and Developmental Services (Word)

9.1 Intake
9.2 Determination of Child Health Status
9.3 Certification of Immunization Status
9.4 Developmental Screening
9.5 Education Assessment
9.6 Behavioral Assessment
9.7 Child Physical Exam and Child Oral Assessment
9.8 Extended Follow-Up and Treatment
9.9 Payment for Health Services
9.10 Parent Involvement in Child’s Health Care and Assessment

10.0 Education and Early Childhood Development (Word)

10.1 Child Development and Education Approach
10.2 Classroom Celebrations
10.3 Social and Emotional Development
10.4 English Language Acquisition
10.5 Curriculum Development
10.6 Individualization
10.7 Child Guidance and Behavior Management
10.8 Transition from Head Start to Kindergarten
10.9 Child Release
10.10 Child Transportation
10.11 Class Closure
10.12 Home Visit Philosophy and Program Option

11.0 Disabilities Services (Word)

11.1 Referral for Evaluation
11.2 Head Start as the Least Restrictive Environment
11.3 Initial Individual Family Service Plan (IFSP) Meeting
11.4 Implementation and Documentation of IFSP Services

12.0 Child Health and Safety (Word)

12.1 Health Emergencies
12.2 Dental Emergency Procedures
12.3 Short-Term Exclusion and Admittance
12.4 Medication Administration
12.5 Injury Prevention
12.6 Blood-Borne Pathogens
12.7 Hand Washing
12.8 Dental Hygiene
12.9 Diapering
12.10 Cleaning and Disinfecting
12.11 Guidelines for Cleaning and Disinfecting Surfaces
12.12 First Aid Kits
12.13 Emergency Closure
12.14 Security of School Premises
12.15 Emergency Evacuation
12.16 Animals in the School Setting
12.17 Lead Toxicity Screening

13.0 Child Nutrition (Word)

13.1 Identification of Nutritional Needs
13.2 Hemoglobin/Hematocrit Screening
13.3 Meal Service
13.4 Milk and Water
13.5 Child and Adult Care Food Program
13.6 Non-Discrimination in Child and Adult Care Food Program Services
13.7 Family Assistance with Nutrition
13.8 Food Safety and Sanitation

14.0 Child Mental Health (Word)

14. 1 Classroom Observation by a Mental Health Professional
Referral for Mental Health Services

15.0 Family Services (Word)

15.1 Parent Involvement
15.2 Family Partnerships
15.3 Resource and Referral
15.4 Advocacy
15.5 Emergency and Crisis Intervention
15.6 Adult Educational Opportunities

16.0 Community Involvement (Word)

16.1 Volunteer Opportunities
16.2 Community Outreach
16.3 Solicitation and Fund-Raising

17.0 Financial Management Systems (Word)

17.1 Fiscal Operations
17.2 Procurement
17.3 Accounts Payable
17.4 Accounts Receivable
17.5 Inventory
17.6 Reimbursement
17.7 Child and Adult Care Food Program Reimbursement
17.8 Insurance
17.9 Financial Reporting
17.10 Administrative Cost
17.11 Non-Federal Share
17.12 Audit