FDFC Policies

Faculty Development Fund Committee


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2014-15 Committee Membership

  • Laurie Yates, Business, Chair
  • TBD, Education
  • Chip Ettinger, Arts & Sciences
  • Jill Gibian, Arts & Sciences
  • Leandro Espinosa, Arts & Sciences

Travel Reimbursement Policy and Priorities

 

The Faculty Development Fund Committee (FDFC) was established to develop funding policies and to disperse Faculty Development Funds to all faculty regardless of rank, tenure, or appointment status. The committee follows the reimbursement guidelines described below. In addition to these funding priorities, faculty will be limited to an annual (July 1 thru June 30) allocation set at the beginning of each fiscal year. The 2014-15 limit is $1,600.

  1. The highest priority will be to reimburse faculty travel to international, national, state or regional meetings, conferences, or shows where the faculty will present original scholarly work. This would include, but not be limited to, the presentation of papers, presenting posters, invited addresses, shows, or performances of original scholarship. FDFC will reimburse 100% of the costs of travel, lodging, registration fees, and per diem up to the maximum allocation.
  1. The second level of priority will be to reimburse faculty who make contributions to professional organizations, but do not meet the criteria outlined above. This would include, but not be limited to, presenting at workshops, contributing to panel discussions, and making presentations on teaching innovations and applications. These applicants will be funded at 80% of actual costs (and no more than 80% of the maximum allocation). Because of the limited amount of funding available, these requests will be held until late in the academic year to ensure funding for higher priority activities.
  1. The Faculty Development Fund Committee will also consider applications for funding activities not described above. These include, but are not limited to, travel related to holding offices in professional organizations, travel related to receiving an award, publication costs, research materials and equipment expenses, travel by invitation to present original work, and other expenses related to professional activity. These applicants will be funded at 80% of actual costs (and no more than 80% of the maximum allocation). Because of the limited amount of funding available, these requests will be held until late in the academic year to ensure funding for higher priority activities.
  1. The Faculty Development Fund Committee also recognizes the importance of attending professional meetings, conferences, and shows when presentations are not made. This category would also include travel related to certification and training as well as travel to conduct research at archives, libraries, and museums, etc. These applicants will be funded at 70% of actual costs (and no more than 70% of the maximum allocation). Because of the limited amount of funding available, these requests will be held until late in the academic year to ensure funding for higher priority activities.

Activity not typically funded by FDFC

1.  Travel with students to shows, museums, or other field trips

2.  Travel related to meeting continuing education requirements or certification

3.  Travel related to student recruitment or institutional promotion

4.  Travel to solicit or interview job candidates

Notes:

Because of the high demand for professional development funds, we recommend that you plan professional travel early and submit your request several months prior to your travel.  Requests may be submitted prior to having a paper accepted. Funds will be held until your paper has been accepted. The order of funding proposals will be set by the date of receipt of the application. Requests for the academic year may be submitted beginning September 15, 2014. Should your event date occur between July 1 and September 15, you may submit those prior to the beginning of the academic year.

 


Research and Equipment Funds

The Faculty Development Fund Committee also funds equipment costs and other costs associated with research (see number 3 above).  Allocations for equipment and research expenses are included in the $1600 limit described below.  When requesting funds for equipment, submit a brief description of your research project along with a budget. Any equipment purchased by Faculty Development Funds remains EOU property.


Awards and Funding Limits

  • FDFC will provide funds for one trip per year per faculty member up to the annual allocation limit.
  • The first priority for the FDFC is to reimburse travel to international, national, state, and regional meetings, conferences, or shows where the faculty will present original scholarly work. Because of the limited amount of funding available, second and third priority requests will be held until late in the academic year to ensure funding for higher priority activities.
  • Often scholarship activities are collaborative efforts between faculty or between faculty and students. Because of limited funds, FDFC will restrict awards to the cost of one presenter’s travel costs when “joint” presentations are made. Faculty are encouraged to share the travel award.

Submitting a FDFC Request

  • Submit your request well before you plan to travel. There is no guarantee that a request submitted after travel will be funded.
  • Travel reimbursement requests may be submitted at any time during the academic year. Please use the Request for Professional Travel forms downloadable from this site or available from your area office. Completed forms should first be submitted to the Dean of your college who will sign the request and forward to the FDFC Chair. FDFC provides travel reimbursement, not travel advances.
  • If you are presenting original research or scholarship, describe what you’ve done.  Include a copy of your abstract and/or paper. If your presentation has been accepted, attach a copy of the acceptance letter.  If acceptance is pending you may still request travel funds, but we will hold them until we receive notice of acceptance. Please notify the Chair of FDFC immediately if your proposal is not accepted in order to make funds available for another faculty member.
  • FDFC funds the cost of travel (airfare + ground to PDX or BOI). Travel occurring after January 1, 2014 will be reimbursed at .56 cents per mile. For mileage amounts, use the OUS Fiscal Policy Manual mileage chart. Rental car, parking, and taxi expenses will not be reimbursed. You should purchase airline tickets early to take advantage of discounts (e.g., see www.travelocity.com or expedia.com) for estimates.
  • Per Diem for meals and lodging should be calculated according to the rates adopted by OUS. The current meal rate is $52.00 per day. The lodging rate is up to $118.00 per night. Receipts for lodging will be required for reimbursement.
  • If registration fees apply, indicate the amount. You will need a receipt for reimbursement.
  • The amounts entered on your form may be best estimates available at the time of request. The amount awarded will be determined by FDFC and forwarded to your area Office Specialist for reimbursement. After your travel, complete a Travel Reimbursement Request form and submit it to your area Office Specialist for approval. Complete forms take about a minimum of one week to get processed in the budget office.

 

If you have any questions about FDFC or our
funding policies please do not hesitate to contact the Chair, lyates@eou.edu

 

 

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