Disbursement Policy

Financial Aid Office

Disbursement Policy

The following disbursement policy is applied to all students receiving financial aid for every term of the academic year.  The objective is to deliver eligible financial aid in the most timely manner possible, with less paperwork required from students.

Official Enrollment Level - Your enrollment level for financial aid purposes is the same as your enrollment level with the Registrar’s Office:  the number of credits you are enrolled in each term (including summer). Please refer to chart below:

 

Student Level Full Time 3/4 Time Half Time Less Than 1/2 Time
Undergraduate
12
9-11
6-8
1-5
Post-baccalaureate
12
9-11
6-8
N/A
Graduate
9
7-8
5-6
N/A

 

Disbursement Policy Summary

1. Aid disbursement begins the week before fall, winter and spring terms.  Summer term aid disbursement begins July 1st each year.

2. The Census Date is the end of the 4th week of fall, winter and spring terms.  On the Census Date, we will “freeze” your enrollment for the term and base your financial aid on the number of credits that you are enrolled in. If you drop credits during summer term, aid may be adjusted through the last day of summer term.

3. Financial aid for fall, winter and spring terms will be adjusted to reflect your enrollment on the Census Date.  For example, if you received aid for full time enrollment at the beginning of the term and then dropped credits, your aid will be adjusted to reflect your enrollment status on the Census Date.  These adjustments may include reductions or cancellations of some or all aid.

4. Reduction or cancellation of aid creates a balance due on the student’s account.  It is the student’s responsibility to make payment arrangements with the Student Accounts Office, 541-962-3590.

5. Students enrolled less than half time are not eligible for federal loans.  Students enrolled less than half time on the Census Date will have their loans cancelled.  Loan funds will be returned to the federal accounts and a balance will be due on the student’s EOU account.

6. Retroactive aid (aid for a term that has ended prior to disbursement) must be disbursed based on completed classes/credits only.  A completed class is a grade for that class that is either an A, B, C, or D.  The student’s GPA must also have been at least a 2.0 for that term.

Disbursement of Loan Funds After a Term Ends

To receive loan funds after a term ends, students must successfully complete a minimum of half-time credits for the previous term(s).  Student must also be enrolled at least half-time and requesting loan funds for the current term.

If the student is receiving a loan for just one term (e.g., fall term only), the financial aid award must have been offered, accepted and processed before the end of that term.  Federal regulations mandate that a loan for a term that has already ended can be certified only if the student is currently enrolled at least half time and there has been no break in enrollment.  For example if a student attends Fall and Spring terms, we cannot process a Fall loan because there has been a break in the enrollment.

Minimum Enrollment Requirements for Disbursement

Aid Types Undergraduate Post-Bac Graduate
Pell Grant
1
n/a
n/a
OR Opp. Grant
6
n/a
n/a
SEOG
6
n/a
n/a
Perkins Loan
6
n/a
n/a
Stafford Loan
6
6
5
Parent PLUS
6
n/a
n/a
Grad PLUS
n/a
n/a
5
Scholarships varies by scholarship varies by scholarship varies by scholarship

 

* Federal Pell Grant must be prorated based on the number of credits.  Full time (12+ credits) receives 100%, 3/4 time ( 9-11 credits) receives 75%, 1/2 time ( 6-8 credits) receives 50%, and less than 1/2 time ( 1-5 credits) receives 25%.  All students enrolled less than half time do not receive Pell Grant funds as the award is based upon the student’s EFC.

Census Dates for Upcoming Terms ( Financial Aid Purposes Only)

Summer – July 22, 2013

Fall – October 22, 2013

Winter – February 3, 2014

Spring – April 28, 2014

 

 

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