Purchasing - Procurement Cards & Corporate Cards

Procurement Cards

Oregon University System (OUS) has established a procurement card program. This program provides for the rapid acquisition of primarily low dollar items. The procurement card program is designed to promote purchasing efficiency, flexibility and convenience. Procurement card purchases shall be made in accordance with established purchasing rules and policies. The procurement card program is administered by OUS and is implemented at the institutional level.

Procurement Card Services

• Card Request Processing
• Card User Training
• Card Maintenance and Cancellation
• Expenditure Monitoring

Forms & Policies

• Procurement Card Knowledge Test
• EOU Procurement Card Policies & Procedures
• EOU Procurement Card Application & Update Form
• EOU Visa Card Agreement Form
• EOU Procurement Card - Prohibited & Suggested Uses
• EOU Procurement Card Activity Log
• EOU Procurement Card Monitoring

 

Corporate Card

The State of Oregon has contracted with US Bank to issue the corporate travel cards. Corporate travel cards are provided as a convenience to EOU travelers.

Why should I use a Corporate Card?

• Card holders can conveniently use the card for business travel including making reservations and payments for lodging, meals, car rental and miscellaneous expenses.
• Employees may also use the card to draw money from Automated Teller Machines (ATM) when traveling.
• The use of the card also reduces the administrative burden on EOU departments.
• The card is safer and more secure than carrying cash.

Corporate Card Guidelines

• The use of the corporate travel card is limited to business travel related expenses. Employees may not use the corporate travel card for non-business related expenses.
• The corporate travel card is a personal liability credit card, making employees solely liable for charges to their account, in accordance with the agreement between US Bank and the employee.
• The full amount on US Bank monthly statement is due upon receipt and late charges may be assessed by US Bank in accordance with the card agreement.
• US Bank may also terminate a delinquent account and the card is valid only while the employee is on active status and will be cancelled upon termination from employment.

Forms & Policies

• EOU Corporate Card Memo
• EOU Corporate Card FAQ's
• EOU Corporate Visa Card Agreement
• EOU Corporate Visa Card Application

Contacts

Primary Contact Jolynne Spencer - Accountant 1 541-962-3377 / FAX: 541-962-3849 email: jspencer@eou.edu

 

Backup Contact Carrie Pollard - Accounting Technician 541-962-3856 / FAX: 541-962-3849 email: cpollard@eou.edu