Purchasing & Contracts

EOU Purchasing and Contracting provides campus support for contracting, informal Invitations to Bid (ITB’s), formal Request for Proposals (RFP’s), purchase order approvals and record retention.

We provide information about the purchasing process and Personal Service Agreements (PSA’s) on campus and act as a resource for assisting with finding vendors, products and services. EOU’s purchasing policy and guidelines adhere to rules issued by the State of Oregon, as well as guidelines established by the Oregon University System.

Important Notes on Personal Service Agreements:

  • A Personal Service Agreement (PSA), is a contract between EOU and an independent contractor for professional, specialized, educational, research or other services that EOU cannot provide.
  • A Personal Service Contract can be for a length of time, for one-time performance of services or for services provided on a continuing basis.
  • Personal Service Agreements are legally binding contracts, required by stat and IRS guidelines that outline the service to be performed, the amount of pay expected for that service, and the required insurance coverage necessary to protect EOU.
  • It is important to note that any service performed at EOU prior to the full execution of a PSA could potentially become a liability issue for EOU. Please do not use PSA’s as after-the-fact forms for payment, but please complete, sign and submit them to Accounts Payable prior to service being performed.

For our Purchasing Policy and PSA forms, follow this link to our Documents, Forms and Policies page.

EOU is Committed to Utilization of MWESB Vendors:

OUS Equity Contracting and Purchasing Policy and Data Reporting Procedures:

http://www.ous.edu/sites/default/files/dept/capcon/files/MWESB-Policy.pdf

 

OUS Procurement Gateway:

http://www.ous.edu/about/bid

 

Need Assistance Becoming Certified as an MWESB?

http://www.oregon.gov/Gov/MWESB/index.shtml

 

EOU MWESB Outreach Efforts:

Watch here for upcoming events!

Contacts:

RFP, ITB Processes:

Lara Moore, Director of Business Affairs
Eastern Oregon University
Inlow Hall, Room 202
One University Blvd.
La Grande, OR 97850
541-962-3368 / FAX: 541-962-3062
email: lmoore@eou.edu

Purchasing Order Approval:

Andy Ashe, Budget Analyst

Eastern Oregon University

Inlow Hall, Room 218A

One University Blvd.

La Grande, OR 97850

541-962-3395 / FAX: 541-962-3493

email: aashe@eou.edu

Personal / Professional Service Agreements:

Jolynne Spencer – Accountant 1

Eastern Oregon University

Inlow Hall, Room 208

One University Blvd.

La Grande, OR 97850

541-962-3377 / FAX: 541-962-3849