Accounts Payable – Documents, Forms and Policies
General:
- Accounts Payable Helpful Hints
- Substitute W-9
- Direct Deposit Form (employees and students)
- Direct Deposit Form (vendors)
Checks and Reimbursements:
- Reimbursement Request Form
- Club Reimbursement Request Form
- Meal & Refreshment Form
- Lost Check Form
- Late Check Request Policy
- Late Check Request Form
Procurement Cards
Module Forms/Training
EOU Reference Material
- EOU Procurement Card Policies and Procedures
- Prohibited and Suggested Uses
- New Card Form
- Limit Change Form
- Cancellation Form
- Name/Index Change Form
- EOU P-Card Agreement
- EOU P-Card Agreement – Signature Sheet
OUS Policies
Corporate Cards:
- EOU Corporate Card Memo
- EOU Corporate Card FAQ’s
- EOU Corporate Visa Card Agreement
- EOU Corporate Visa Card Application
Travel
EOU Travel & Moving Resources:
- EOU Travel Policy
- Oregon Mileage Chart
- Travel Summary
- Travel Reimbursement Form (example)
- Travel Authorization & Advance Form
- Travel Blanket Authorization Form
- Moving Reimbursement Form
- House-hunting Reimbursement Form
OUS Travel & Moving Policies:
- 66.200 – OUS Moving Expenses Policy
- 95.100 – Travel Administration
- 95.250 – Meals and Incidental Expenses, Lodging, and Misc Expenses
- 95.320 – Transportation
- 95.710 – Travel Reimbursement Rates Summary
- 95.730 – Federal Out-of-State (within Continental U.S.) Localities Eligible Tables
- 95.740 – Federal Maximum Travel Per Diem Allowances for Foreign Areas
- 95.750 – Federal Maximum for Alaska, Hawaii, P. Rico and U.S. Possessions
Purchasing
EOU Purchasing Resources:
- Purchasing Policy
- Personal Services Agreement – Short Form (under $5,000)
- Personal Services Agreement – Long Form ($5,000-$25,000)
- Personal Services Agreement – Long Form Amendment
- Sole Source Justification Form
OUS Purchasing Policies:
- 70-400 – Purchasing and Accounts Payable
- Division 61 – OUS Procurement and Contracting Code
- Division 62 – Purchasing and Contracts for Personal or Professional Services and Goods and Services
- Division 63 – Capital Construction and Contracting
- 13.04 – Encumbrance
Change Fund:
- Change Fund Policy
- Long-Term Change Fund Request
- Short-Term Change Fund Request
- Change Fund Log Sheet
Petty Cash:
Other Resources:
- OUS Fiscal Policy Manual, Account Codes: This is a listing of Operating Ledger account codes with descriptions of appropriate types of transactions for each code.
- Banner Finance Users Manual: This is the complete Banner Finance users manual for Banner 7.3.
