EOU Campus Assembly

Minutes

November 2, 2004

Meeting called to Order by Matt Cooper, Assembly Chair, at 3:15 PM.  

Approval of Minutes – The minutes of the June 1, 2004 Assembly were approved as posted to the Assembly web site.

President’s Update –

• President Khosrow Fatemi reminded the Assembly that January 3rd and 4th, 2005 are workdays for both faculty and staff.   First day of winter term begins Wednesday, January 5 th .
• A link is provided on the President’s web site to a page listing the composition of the President’s Council.   In addition to the President’s Cabinet and Dean, current members include Rob Davis ( representing faculty), Stacy Blackman (representing administrative faculty), Helen Moore (representing classified staff), John Galliano (President, Associated Students of Eastern Oregon University - ASEOU) and Adrianna Mendoza (EOU Student and Student Representative to the Oregon State Board of Higher Education).
• President Fatemi addressed recent inquiries regarding the Triennial Review process listed in the Faculty Handbook for Administrative Support Faculty positions. He noted that these are “at will” positions, with renewal of contracts dependant upon annual reviews conducted by supervisors.   He further stated that he would be supportive of the Assembly developing a Triennial Review process for Academic Administrators.
• EOU is requesting funds in the amount of $15.4 million for a new library construction project.   Half of the funding would be raised through private donations and grants.   Two methods are available in Oregon to secure the funding. First, 11-G Bonds (designed to cover expenses on academic buildings up to 50% of the building) which will be paid by the state as the bonds mature.   The second option is 11- F Bonds (raised at 100% of the value of the building) that EOU would pay upon maturation.   A decision to proceed in requesting the funds will be made by May 2005, depending on the level of matching funds raised.  
• EOU has receiving bonding authority for a $10 million dormitory construction project.   A contract for the construction of the new dorm has been negotiated and is awaiting final signatures.   This will be a 270-bed facility with two, four, and six bed units.   The projected target date for completion of this project has now been moved back to January 2006.
• President Fatemi announced that EOU is on the list for funding as part of our deferred maintenance request that will be presented to the State Legislator.   Included in this request are $5 million to renovate Inlow Hall and $3 million to update the central heating system for the campus.   These projects are targeted to begin during the summer of 2005 if funds are received.
• John Galliano, president of ASEOU, provided an update at President Fatemi’s request on the status of renovation projects in Hoke Hall.   John noted that presentations on this project have been provided to on campus groups.   Partial renovation may begin in winter.
• Oregon University System (OUS) has a policy that each institution should retain a five – 15 percent fund balance.   EOU’s current level is at 12 percent.   President Fatemi considers this amount inadequate if EOU is faced with a major repair or emergency.  

Action Items

• Committee Appointments – Matt Cooper announced the following list individuals as being appointed to Assembly standing committees by the Executive Committee.  
  • Academic Standards Committee: Kristen Oja (Faculty), Tom Herrmann (Faculty), Leandro Espinosa (Faculty);
  • Financial Aid Committee: Ellen Krieger (Admin/Support);
  • Athletic Committee: Mike Puls (Faculty) and Joyce Ross (Classified Staff).

• Committee Elections – Elections were conducted to fill the vacancies on Assembly elected committees.   The following is the results of those elections:
  • Executive Committee: Carolyn Bloyed – 2 yr. term (Classified Staff)
  • Educational Policy & Curriculum Committee (EPCC): Ken Bush – 1 yr. term (A&S Faculty), Marla Johnson – 2 yr. term, (E&B Faculty), Dan Mielke – 1 yr. term, (E&B Faculty), Jim Tooke – 1 yr. term, (E&B Faculty).
  • Assembly Personnel Committee (APC): John Rinehart – 2 yr. term (A&S Faculty), Elizabeth Boretz – 2 yr. term (A&S Faculty)
  • Diversity Committee:   Ruth Davenport (E&B Faculty)

• Interinstitutional Faculty Senate (IFS) – Jim Tooke provided a brief overview of the responsibilities of this elected position.   Sarah Witte was previously elected to this position. Due to her current role as Interim Dean, a representative was needed to fill this position for the remainder of the year.    A motion was made and seconded to elect Jim Tooke for this position.   Motion was approved.  

• EPCC - Consent Agenda – Jim Tooke presented the following information regarding course changes as approved by the EPCC Committee:
  • MUS 140 Electronic Music (2) – approved for Arts & Creative Process (AC) Gen. Ed designation.
  • MUS 202 World Music (3) - approved for Logic, Language and Culture (LC) Gen. Ed designation.

Discussion Items

• Student Code of Conduct – Sheldon Nord presented information regarding the process for revisions to EOU’s Student Code of Conduct.   His office has been working on revisions to EOU’s current policy during this past year and has been receiving feedback from the Department of Justice.   The proposed revisions will be presented to the Assembly’s Student Affairs Committee on Nov. 3, 2004, and at hearings at the State level in the future.   EOU’s existing policy, draft changes, and revised edition are posted the Office of Student Affairs web site and are available for review by the campus community.   The targeted implementation date for a new Student Code of Conduct is January 2005.

• Student Members on the School Personnel Committees – John Galliano and Sadie Isley, ASEOU Students Representatives, led a discussion regarding students on the School Personnel Committees.   The current EOU Constitutions reads as follows (II. Schools, Section 4b2): “Each School shall select (1) current student majoring in an area covered by the School to serve on the School Personnel Committee.”   A motion was made and seconded to realign current practices with those outlined in the Constitution.   Motion was approved.

• Fraternities & Sororities – Jeff Dunbar gave a short presentation regarding EOU students’ interest in Kappa Sigma fraternity.   There are currently 31 students for petitioned the national organization to become members.   At this point they are considered an interest group and have until the end of this academic year to complete their fund-raising and campus service requirements stage.   Representatives from the fraternity will be on campus Nov. 9 – 11.   Open information sessions will be arranged and announced to the campus community.   Further information will be brought forward during the December Campus Assembly meeting.

• Regional Transportation Consultants – Jeff Dunbar announced that a local community action group contracted with a transportation consultant group regarding transportation issues.   This group is conducting a transportation focus group survey.   Information sessions to discuss regional transportation issues will be held in HOKE 301 on Thursday, Nov. 4 at 4:00 PM for faculty and staff and at 6:00 PM for students.  

Five-minute Access

• Softball Trophy – Michael Jaeger presented the trophy to Arts & Sciences Team coach, Marie Balaban in honor of their school’s victory during this fall’s Opening Session softball game.

• MBA Program – Michael Jaeger displayed a flyer regarding the new MBA program.   Further information regarding this program is available on the College of Business web site.

• Major Fair – Sally Click announced that the 5 th annual Major Fair would be conducted on Thursday, Nov. 11 from 1 – 3 p.m. in Dorion Hall.   Those representing EOU majors and minor are invited to participate.   This event is paired up with a Fall Preview Day and is open to the public as well as students and parents.

• Student Orientation – Sally Click requested feedback regarding fall Orientation week.   The data will be gathered and assessed.   Comments may be directly submitted to her.   Sally gave an overview of the schedule for January Orientations.   The schedule is posted to the New Student Programs web site.

• Student Job Openings – Sally Click announced that Representative Greg Smith is seeking student applications for a seven-month, full-time office assistant position in Salem.   He has additional openings for Legislative Assistant internships.   Interested students should contact EOU’s Career Services office.

• Faculty Athletics Representative – Jeff Dense gave a report on the academic performance of student athletes during the 2003/04 academic year.   The women’s soccer team members had an average GPA of 3.35 and all women athletic teams had an average of 3.00.   Women student athletes had an average GPA of 3.16 as compared to non-athlete women students with a 2.99 GPA.   Men student athletes had an average GPA of 2.68, compared to non-athlete men students with a 2.74.   The majority of the senior football players introduced during the last game were on the Dean’s list.   Over one half of the members of the soccer team are on the Dean’s list.

• University Writing Requirement (UWR) – Nancy Knowles reminded the assembly members that the new UWR replaced the WPE for incoming freshmen students this term.   She requested faculty submit all paperwork for course approvals as soon as possible.   These courses will be presented at the November EPCC meeting.   Nancy also offered that she is available to work with faculty & students regarding advising issues for this new requirement.

• Athletic Department Update – Rob Cashell announced that Jim Fenwick, EOU’s Head Football Coach, returned to campus full-time on October 9 th .   Rob announced that the NAIA recognized EOU for second year in a row as a “Champions of Character” institution. This award is based on 5 core values – Respect, Responsibility, Integrity, Leadership, and Sportsmanship.   EOU has been asked to be one of 15 NAIA Program Sites during this next year, providing outreach service to youth recreation programs, high schools, and community colleges in an effort to pass along the core values of Champions of Character.
  • Fall Sports Updates:   Women’s soccer team just finished their 4 th season a completed their best ever record.   Rodeo has finished their fall portion of their season and the women’s team is ranked 7 th in the country and Lindsay Peila is ranked 1 st in the country for Break-Away Roping.   Cross Country teams are preparing for Regional meets this weekend with men’s team ranked 17 th in the country and women’s team at 19 th .   The football team is currently ranked at 26 th in the country.  
  • 2003 Cascade Conference Awards: Scholar Athlete of the Year – Jamie Lee Thomas and Eric Griffiths; Male Athlete of the Year – Alex McGladrey And Damien Johnson; National Champion in 10,000 meters – Tim Riley; Coach of the Year – Anji Weissenfluh and Ben Welch; Sports Information Director of the Year – Sam Ghrist; Cascade Conference Hall of Fame – Jim Tooke for meritorious service upon 10 years of announcing at over 500 intercollegiate contests.

For The Good of the Order – Greg Monahan invited the campus community to attend the annual Phi Kappa Phi induction ceremony.   This event will be on Saturday, November 20, in Hoke 309.

Meeting was adjourned at 5:00 p.m.

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