POLICY GOALS, DEFINITIONS and PROCEDURES
Eastern Oregon University expects students to maintain satisfactory academic progress toward degree completion. At the conclusion of each term, grade point averages are calculated and academic standings determined for all undergraduate students. All GPA references, including cumulative GPA’s are, unless otherwise noted, based only on EOU coursework. Students may request in writing to the Registrar’s Office, on an individual basis, to have their academic standing recalculated due to a change of grade in the immediately preceding term. Requests for recalculation received during fall term may be applied to spring term if no classes were taken during the summer. In cases where the grade change occurs due to faculty error, no action is required on the student’s part; the recalculation will take place automatically in the Registrar’s Office.
In the case of ambiguity in the rules following, the Academic Standards Committee (ASC) should determine in favor of the student.
The various levels of academic standing are:
Students with an EOU term GPA (for the latest academic term) and cumulative GPA of 2.000 or higher.
Students with an EOU cumulative GPA of 2.000 or better will be placed on Academic Probation if their term GPA drops below 2.000. First-term freshmen who fail to achieve a 2.000 will be placed on Academic Probation. This is a caution to the student that there is a lack of satisfactory academic progress.
Students who have an EOU term and cumulative GPA below 2.000 while on Academic Probation will be placed on Academic Suspension. Suspended (and, hence, “former”) students are denied all student privileges including, but not limited to, registration, class attendance, financial aid and residence in EOU housing. Students who petition for reinstatement should meet with an adviser and attend classes until their case is resolved with the Academic Standards Committee. There are exceptions for Summer Session registration, see Summer Session, Academic Standards Procedures.
Changes in academic standing, caused by a term’s grades, take effect midnight on the day grades for the term are computed according to the academic calendar. Changes in academic status caused by action of the ASC, take effect mid-night on the day in which the ASC takes such action.
Students on Academic Probation are contacted through EOU email. A probationary hold will be administered to the student’s account until he or she meets with their academic adviser. This hold prevents the student from registering, paying fees, and adding/dropping courses.
Advisers will be notified at the end of each term of those students on academic probation. Students who attain a term and a cumulative GPA of 2.000 or better will be removed from Academic Probation and placed on Good Standing. Students with two or more terms below 2.000 will be required to meet with a designated adviser prior to registering for that term.
Students on Academic Suspension for the first time will be notified by EOU email and may petition the ASC for possible reinstatement. There are exceptions for Summer Session registration, see Summer Session Academic Standards Procedures. In the meantime, students are strongly encouraged to attend classes for which they are registered. Petitions for reinstatement must be typewritten and include (at a minimum) information about the causes of poor academic performance and information about possible remedies including an academic plan approved by the student’s adviser. Petitions not meeting these minimal requirements will not be considered.
Petitions for reinstatement must be received on or before the date indicated in the emailed suspension letter. The ASC will not consider petitions for reinstatement received after this deadline. Students who do not attend EOU for one or more terms since their suspension must submit a petition for reinstatement no later than the first day of classes of the term for which the seek reinstatement. A student who does not meet with the committee will not be reinstated unless they have obtained written permission from the committee.
Advisers will be notified at the end of each term of those students who are on academic suspension.
The committee must meet and consider all petitions before the end of the first week of the term. Should the ASC act favorably upon such a petition, the restrictions are lifted and all the conditions of probationary status are applied but ‘suspension’ will still appear on the transcript. The committee may also require the student to meet other conditions as appropriate. These conditions may include (but are not limited to) meeting with the student’s adviser, limitations on credits taken, and testing (where appropriate) to determine the student’s academic level. Such conditions are intended to help the student achieve academic success. Students returned to probationary status after being suspended must maintain term GPA’s of 2.000 or better in order to maintain, at least, probation status. A student who has been reinstated to probationary status and who subsequently has a term GPA drop below 2.000 will be suspended. This suspension may not be appealed to the ASC without at least one term of good standing since the previous suspension.
Suspended students seeking reinstatement will be automatically reinstated if one year has passed since the suspension or if they have earned, after their suspension, a GPA of 2.000 or better with at least 24 graded credits from accredited colleges or universities. Their academic status upon reinstatement will be academic probation.
Summer Session Academic Procedures
Academic standing requirements are waived to register for summer courses.
Student academic standing at the end of summer session can result in the following actions:
- Students entering a summer session on Suspension will NOT be given a chance to appeal to the Academic Standards Committee (ASC) for Fall reinstatement if their overall Summer GPA is below a 2.000.
- Students entering a summer session on Probation MUST petition the ASC for Fall reinstatement if their academic standing moves to Suspension as a result of summer coursework.
- Students who improve their academic standing to Good Standing during a summer session will NOT be required to appeal to the ASC for Fall reinstatement.
For questions, email JoLyn Scott in the Registrar’s Office.