INSTRUCTIONAL MATERIALS

The Faculty Publications account exists as a non-profit revolving fund to provide for the publication of supplemental instructional materials by faculty members for purchases by students in the Eastern Bookstore. Publication costs are charged to the account, recovered through sales of the material, and deposited into the account.

Publications costs which can be charged to the account include paper, printing, collating, punching and binding. A faculty member should contact the Director of Communications and Marketing in regard to payment for the preparation of materials. The Vice President for Administration and Finance can arrange a contract with a faculty member to share profits after expenses are met. A faculty member cannot sell anything directly to the student.

To initiate any publication through this account, whether for a first printing, re-run, or revision, a faculty member must:

1. 1. Develop publication plans in consultation with the Dean of the School, in accordance with the Faculty Publications Planning Form (available in each School or Vice President for Administration and Finance's Office) and the following guidelines:
   1. All financial and printing calculations should be made on an annual basis and should reflect likelihood and timing of revisions.

   2. Estimation of project costs should be made in consultation with the Director of Communications and Marketing.

   3. Cover design should be developed in consultation with the Office of Communications and Marketing and must include the Eastern logo.

   4. Printing should be scheduled no more often than once per year and longer range printings are desirable when possible.

   5. Masters should be prepared which will assure satisfactory quality for duplicated copies. Ditto masters are not considered to provide this quality.

2. Complete Faculty Publication Planning Form, obtaining Dean approval.

3. Make arrangements for printing.
   1. Off-campus service: Through consultation with Office of Communications and Marketing.

   2. On-campus services: Complete and take the Request for Duplication Services (which is part of the Planning Form) along with all material to be processed to Duplicating Services. Scheduling should be arranged as far in advance as possible, allowing a minimum of three (3) weeks.

4. Make arrangements for copyright coverage. The contents of all faculty publications should be protected by a copyright. A faculty member is encouraged to copyright any and all material which is the result of individual effort as well as to attempt to market it to a commercial publisher. Copyright application forms and instructions are available in the Administration Office. In the event a faculty member does not choose to secure a copyright under his/her name, the Vice President for Administration and Finance shall be informed and a copyright will be applied for by the University.

Faculty publications must adhere to the copyright policy stated elsewhere in the Faculty/Staff Handbook.

Storage of masters and copies of a publication in excess of one year's estimated sales will be the responsibility of the Duplicating Office. The Bookstore will hold the number of copies estimated for one year's sales. At the end of each academic year, the Bookstore will return all unsold stock to the Duplicating Center. Arrangements for delivery to the Bookstore of any stored material will be made by the Duplicating Office on the date and in the quantity specified upon request by the faculty author.

Final sales price will be determined by the Communications and Marketing Office in consultation with the Bookstore, based on total actual costs plus the addition of a Bookstore charge. Recap space for these calculations is provided on the Planning Form. Sales price for a publication with multiple printings will remain the same as that which was estimated for the first printing, unless an increase is warranted due to increased costs of labor and materials and/or extensive revisions. The faculty member and the Dean of the School will be informed of the final cost and price determination by the Communications and Marketing Office.

[Responsible for Accuracy: Darlene Morgan, Vice President for Administration and Finance and Communications and Marketing Director - Last Verified: 9/12/98]